Open Enrollment 2020 May 1 15, 2020 Teresa Lyons Benefits - - PowerPoint PPT Presentation

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Open Enrollment 2020 May 1 15, 2020 Teresa Lyons Benefits - - PowerPoint PPT Presentation

Feb 24, 2023 218 likes •495 views

Open Enrollment 2020 May 1 15, 2020 Teresa Lyons Benefits Administrator Leigh Ann Flinchum Insurance Specialist 1 1 Open Enrollment Open enrollment is May 1 15, 2020 Annual period for making decisions on health plans and

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Open Enrollment 2020

May 1 – 15, 2020

Teresa Lyons – Benefits Administrator Leigh Ann Flinchum – Insurance Specialist

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  • Open enrollment is May 1 – 15, 2020
  • Annual period for making decisions on health plans and flexible

spending accounts (FSA)

  • Changes are effective July 1, 2020
  • Nothing is required if you are:
  • Not changing your health plan or membership,
  • Not enrolling in an FSA, and
  • Not participating in Premium Rewards

Open Enrollment

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  • Enroll in or change your health plan
  • Elect or remove optional buy-ups for COVA

Care, COVA HDHP, and COVA HealthAware

  • Waive coverage
  • Add or remove family members

Health Plans

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  • Enroll in a Health or Dependent Care FSA or

both

  • You must re-enroll each year you wish to have an

FSA Flexible Spending Accounts (FSAs)

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  • EmployeeDirect and select Health Benefits Direct.
  • Preferred submission
  • Employee ID is the 7 digit number on your insurance card.
  • Submit an Enrollment Form
  • Fillable form can be found on our HR Open Enrollment site
  • Department of Human Resource Management mailed paper copy

to employee’s address on record

  • The deadline for submission is May 15, 2020

How to submit your election

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EmployeeDirect – preferred submission

  • https://edirect.Virginia.gov/EDL/Start.aspx or www.hr.vt.edu
  • Review your current health benefits record
  • Update your personal information
  • Enroll or make changes to your health plan and/or membership
  • Enroll in one or both FSAs
  • Submit your elections early and no later than 11:59pm on May 15,

2020 Your employee ID is your 7-digit health insurance ID

How to submit your election

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Submit an Enrollment Form

  • Complete the fillable form located on our HR Open Enrollment

site: www.hr.vt.edu

  • Print, sign, and submit your completed forms to:
  • Secure E-Drop Box
  • Fax: 540-231-6479
  • Mail: 300 Turner Street, Suite 2300, Blacksburg, VA 24061
  • Form must be received by 11:59pm or post-marked by May

15, 2020.

How to submit your election

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  • You will remain in the same health insurance plan and

membership status, including your current buy-up

  • ptions
  • You will NOT have a Health and/or Dependent Care

Flexible Spending Account beginning July 1, 2020

If You Do Nothing

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  • Highlights Open Enrollment

Changes

  • A printed copy has been mailed to

employees’ home addresses by the state; will arrive on or before May 1

  • A PDF version is also available on

the HR Open Enrollment site at www.hr.vt.edu

Spotlight on Your Benefits

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  • Statewide Plans – Available to all employees
  • COVA HealthAware
  • COVA Care
  • COVA HDHP
  • Tricare Supplement
  • Regional Plans - HMO
  • Kaiser Permanente – Northern Virginia
  • Optima Health Vantage – Hampton Roads
  • Review your health plan options with ALEX
  • www.myalex.com/cova/2020
  • Alex will use your input and recommend a plan for you
  • Health Plan Options Plan Year 2020-21
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  • Employee premiums have changed
  • COVA Care and COVA HealthAware
  • Complete your health assessment on your plan website between

May 1 and May 15 to earn your premium reward

  • Flexible Spending Accounts (FSAs)
  • Health FSA maximum contribution limit $2,750; increased by $50
  • All Health Plans
  • Age limits removed for autism spectrum disorder and related

treatments and services

  • COVA Care and COVA HDHP
  • Age limits removed for Behavioral Health Intensive In-Home

Services.

  • The Sydney Health App makes it easier to manage your medical

and pharmacy benefits

  • Open Enrollment Highlights Plan Year 2020-21
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  • COVA HealthAware
  • Informed Rewards Program – Earn an incentive when you

select certain provider locations for medical services or lab tests

  • Teledoc Virtual Visits – No member costs for using this

service

  • ID Cards – All plan participants will receive a new ID card in

June

  • COVA HDHP
  • LiveHealth Online visit increase from $49 to $59 before the

deductible is met

  • Kaiser Permanente HMO
  • Coverage area expands to Fauquier County
  • Open Enrollment Highlights Plan Year 2020-21
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  • For employee and/or spouse enrolled in;
  • COVA Care or
  • COVA HealthAware
  • Enrolled spouse must complete separate assessments
  • Monthly savings through payroll deduction
  • Employee or Spouse $17/month
  • Together $34/month
  • Complete or update your online health assessment between

May 1 and May 15 for your reward to start on July 1

  • Complete health assessment by the 15th of any month to

receive a reward in six to eight weeks

Earn Premium Rewards for Plan Year 2020-21

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  • Log in to your COVA Care or COVA Health Aware plan website
  • r app
  • COVA Care
  • www.anthem.com or use the Sydney Health App
  • COVA HealthAware
  • www.covahealthaware.com or use the Aetna Health App
  • See Spotlight for step by step instructions
  • Health Assessments submitted before May 1, 2020 will not

count for the new plan year

How Do I Submit My Health Assessment?

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  • Informed Rewards
  • COVA HealthAware
  • www.aetna.com
  • Smart Shopper
  • COVA Care and COVA HDHP
  • http://cova.vitalssmartshopper.com
  • Incentive programs to reduce healthcare costs and reward you

for making informed, cost-effective decisions about your health care

  • Voluntary and available to you and your enrolled dependents

Shared Savings Programs

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  • COVA Care and COVA HealthAware administers free and

confidential health and wellness programs

  • Disease management – Support to manage certain conditions
  • Medication and health coaching incentives
  • Maternity Management – earn $300
  • Health Assessment (Premium Rewards)
  • Kaiser and Optima – contact plan for details
  • Visit our Open Enrollment webpage for a summary of health

benefits for each plan, www.hr.vt.edu – Click on Open Enrollment

Health and Wellness Programs

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“Insulin and other diabetic supplies are expensive! A friend told me about a program through Anthem called ConditionCare which provides a free health and wellness program to support type 1 and type 2 diabetics. They also support other conditions. I made the call and was connected with a nurse care manager who guided me through the process. Now my son speaks with ConditionCare once a month and his diabetic supplies and endocrinologist checkup costs are covered by the program. It was easy and the money we are saving can go towards

  • ther things for him!”
  • Testimony from a Hokie Mom!
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  • COVA Care, COVA HDHP, and COVA HealthAware
  • Up to 4 visits per issue each plan year at no cost to member
  • Confidential resource for personal and workplace challenges
  • Legal and financial guidance
  • Kaiser Permanente HMO and Optima Health Vantage
  • my.kp.org/commonwealthofvirginia or www.optimahealth.com/cova
  • Contact Hokie Wellness at hokiewellness@vt.edu for assistance

Employee Assistance Program (EAP)

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Monthly Premiums for Plan Year 2020-21

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Monthly Premiums for Plan Year 2020-21

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  • Administered by PayFlex for all employees eligible for health

benefits

  • Governed by the IRS
  • Minimum $10/per pay period pre-tax contribution
  • Monthly $2.10 administrative fee
  • Health Care FSA
  • Set aside up to $2,750 per year
  • Use for eligible health care expenses (co-pays, deductibles,

coinsurance, prescriptions, etc.)

  • Dependent Care FSA
  • Set aside up to $5,000 per year, per household
  • Use for the care of your dependent(s)
  • Your must enroll each plan year to participate
  • “Use it or lose it” or you will forfeit any remaining FSA funds

Flexible Spending Accounts (FSA)

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  • PayFlex Health Mastercard
  • Instant access to funds to Health FSA
  • If you already have a PayFlex Mastercard, please

continue to use the same card

  • New enrollees will receive a new card
  • Keep all invoices and receipts - some card transactions

require verification

  • Resolve all card transactions by the end of the runout

period

  • Flexible Spending Accounts (FSA)
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  • Current Health FSA or Dependent Care FSA

participants:

  • Claims must be incurred by June 30, 2020
  • Reimbursement for claims must be filed and outstanding

card transactions must be resolved by September 30, 2020.

  • Reimbursement for claims must be filed with PayFlex at

www.payflex.com or call (855) 516-8595

End of Plan Year FSA Reminders

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  • Flexible Spending Accounts (FSA) and COVID-19
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  • Flexible Spending Accounts (FSA) and COVID-19
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  • Keep your address up-to-date!
  • Changing your address in Hokie Spa updates your

BANNER and Health Insurance records

  • Take time to review your beneficiaries and update as

needed

  • Life insurance & VRS retirement contact Securian

Financial at 1-800-441-2258

  • Optional Retirement Plan – Contact vendor directly
  • Other Important Reminders
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Department of Human Resources North End Center, Suite 2300 (0318) 300 Turner St. NW Blacksburg, Va. 24061 www.hr.vt.edu HR Service Center Phone: 540-231-9331 Fax: 540-231-6479 hrservicecenter@vt.edu

Questions?