New Paltz CSD & K12 Insight Partnership School Board Presentation - - PowerPoint PPT Presentation

New Paltz CSD & K12 Insight Partnership

School Board Presentation – September 21, 2016

About K12 Insight

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400 School Districts 22,000 Schools 30,000 School Administrators Since 2004, K12 Insight has worked with school district administrators to strengthen the relationships that power education. Partnerships with AASA, ASCD NSPRA, NYSCOSS, and 12

• ther state affiliates of AASA

and NSBA Our custom solutions combine technology, research and communication to help school leaders build trust and drive positive change in their local communities.

Our Mission

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We equip school leaders to listen to every voice and learn from each conversation, helping them strengthen their schools and serve their communities. Our only business is helping schools manage stakeholder relationships through feedback.

K12 Insight Serves School Districts in 40 States

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… and 45 School Districts Across New York

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New York Clients: Batavia City School District - NY Beacon City School District - NY Bridgehampton UFSD - NY Carle Place Union Free School District - NY Cortland Enlarged City SD-NY East High School – NY East Ramapo Central School District - NY East Rochester Union Free School District Fallsburg Central School District - NY Fayetteville-Manlius Central School District – NY Friendship Central School District - NY Gananda Central School District - NY Glens Falls City School District - NY Haldane Central School District Hastings-On-Hudson Union Free School District - NY Ithaca City School District - NY Kingston City School District - NY Liberty Central School District - NY Livingston Manor Central School District - NY Medina Central School District Mexico Academy & Central School District – NY Mineola Union Free School District - NY Mount Vernon City School District - NY Newburgh Enlarged City School District – NY New Paltz Central School District - NY Niskayuna Central School District – NY Nyack Union Free School District - NY Olean City School District - NY Otselic Valley Central School District (Georgetown)- NY Peru Central School District – NY Plainview-Old Bethpage Central School District - NY Port Byron Central School District - NY Poughkeepsie City School District - NY Rome City School District – NY Schenectady City School District - NY Silver Creek Central School District South Orangetown Central School District - NY

• St. Lawrence-Lewis BOCES-NY

The Syracuse City School District – NY Unadilla Valley Central School District - NY Valley Stream 30 UFSD - NY Valley Stream Central High School District - NY Vernon-Verona-Sherrill Central School District Wayne-Finger Lakes BOCES - NY Wyandanch Union Free School District - NY

K12 Insight Services for New Paltz CSD School Start Time Study

• Focus Groups are developed in collaboration with your staff and designed to

gather actionable information.

• Engage studies/surveys are grounded in research literature and customized to

meet your districts goals.

Research

• Engage survey platform to gather input from New Paltz CSD parents, teachers and

staff, and students – no matter how they want to reach out to you.

• Distribution methods include unique URLs for school and district websites, social

media, email or QR code (mobile and desktop), paper and in multiple languages.

Technology

• Communications experts work collaboratively with your district to develop

awareness and promotion strategies for each research study.

Communication

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Proposed Study Project Timeline

Activity Sept Oct Nov Dec Jan

Communications Plan and Promotion Focus Group Recruitment and Participation Survey Design Survey Administration and Participation Reporting Survey Reports (Preliminary and Final) Board Presentation Community and Staff Forums

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Focus Groups

Topics Recruitment and Selection Strategy Protocols and Reporting

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School Start Time

• Obstacles/Barriers
• Others?
• What is the overall

purpose of the focus groups?

• What information is

needed by the BoE? Audience

• Parents (Email/Website)
• Staff (Email)
• Students (TBD)
• Registration Form
• Convenience

Sample

• Stratified Random

Representative Sample

• Overview
• Process and

Expectations

• Questions and Probes
• Timeframe

Qualitative Analysis

• Common themes by

focus group

• Common themes across

focus groups

High-Level Project Overview

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• Ground the study in research
• Facilitate discussions with key stakeholders to customize the survey instrument

Project Planning & Joint Questionnaire Design

• Develop an awareness and promotion strategy
• Develop material and content for pre- and post-communication

Communications Consultation & Survey Promotion

• Email invitations with unique links as well as post public URLs
• Monitor and promote participation via dynamic reporting
• Ensure access through multiple languages and paper surveys (as needed)

Survey Administration

• Preliminary results delivered the day after a survey closes
• Formal report with findings and recommendations

Reporting the Results

• Close the loop with survey participants via communications pieces that explain what

was learned and what action is to be taken Post-Survey Communications & Advisory Services

Survey

Topics Distribution Strategy Participation and Reporting

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Survey Goals School Start Time

• Obstacles/Barriers
• Others?

Website link Email with survey link Social media (as appropriate)

• Dynamic participation

reports by respondent group

• Preliminary results at

survey close

• Draft report within two

weeks of survey close

• Final report with

findings and recommendations on

• Jan. 4, 2017

Next Steps

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• Create communication material for promotion of focus groups by September 27
• Recruit, select and notify focus group registrants by October 4th
• Send reminder and confirm focus group participation October 10th
• Conduct focus groups on October 13th
• 2:45 – 3:45 Students
• 4:00 – 5:00 Staff Members
• 7:00 – 8:00 Parents
• Analyze focus group feedback and draft report by October 20th
• Draft survey by October 25th
• Finalize survey by October 28th
• Target survey launch date – November 11th
• Target survey close date – December 2nd

If translations or paper surveys are needed, the timeline will be adjusted accordingly.