Municipal Finance Orientation January 16, 2019 1 2 Municipal - - PowerPoint PPT Presentation

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Municipal Finance Orientation January 16, 2019 1 2 Municipal - - PowerPoint PPT Presentation

Municipal Finance Orientation January 16, 2019 1 2 Municipal Finance Financial Sustainability 3 1. Budget6 a) The Municipal Budget


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Municipal Finance Orientation

January 16, 2019

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Municipal Finance

Financial Sustainability……………………………3

  • 1. Budget………………………………………………………6

a) The Municipal Budget Process……………7 b) The Property Tax System…………………32 c) Boundary Adjustment………………………59 d) Development Charges……………….…….64

  • 2. Capital Plan / Asset Management……………….67
  • 3. Debt Management…………………………………….70
  • 4. Reserve Management………………………………..73

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Municipal Finance

Financial Sustainability

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Council Endorsement

In June, 2017, Council approved the following motion: Whereas the County of Brant endeavors to manage finances in a fiscally responsible and sustainable manner; And Whereas Financial Sustainability Guidelines have not been updated since 2011; And Whereas key components of a strong Financial Sustainability plan include Debt Management and Reserve Management Plans; Therefore, that the Guidelines for Achieving Financial Sustainability be received for information; That the Debt Management Plan be approved; And that the Reserve Management Plan be approved.

Financial Sustainability Council Orientation

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Capital Plan Debt Management Reserve Management Budget Asset Management Plan (AMP) Debt Management Plan Reserve Management Plan Council - Annually Current AMP recommendations to

  • 2018. Development of long term plan is

in the planning stages. Review/approve with each term of

  • Council. Annual Report to Council.

Review/approve with each term of

  • Council. Annual Report to Council.

Presentations: November and

  • December. Approval in December.

Statutory Limitations Annual Repayment Limit (ARL) Based on the County's prior year Financial Information Return (FIR) Base budget Previous year's budget, minus one time revenues/expenses, plus any Council approved in-year revenues or expenses No more than 15% of Own Source Revenues (OSR) can service debt. At December 31, 2015 the County's rate was 6%. Year AMP Target Capital Bud. 2013 $7.4M $7.9M 2014 $7.7M $5.1M 2015 $8.0M $5.3M 2016 $8.4M $6.6M 2017 $8.7M $7.8M 2018 $9.0M * $1.2M required in 2018 budget to meet AMP Target Long Term The County should continue to spend approximately $19M (plus inflation) per year to sustain existing infrastructure. 2016 State of the Infrastructure - Roads

  • key component of the AMP
  • ID'd the need for additional funding of

$250K/yr over next 5 years until it reaches at least $7.3M. Categories:

  • 1. Tax Supported - Levy impact.
  • 2. DC or Rate Based - Paid for through

Development Charges or recovered through Rates.

  • 3. Investment - Pays for itself over

time (i.e. Solar projects, Business Park). Keep in Mind:

  • Debt is not issued until a project is

complete.

  • Current debt does not include all

approved debt.

  • Issuance of debt has a direct impact
  • n the operating budget in terms of

servicing (repaying) the debt. Wage Increases Tied to the Consumer Price Index (CPI) Expenditures

  • Inflationary increases as applicable.
  • Percentage increase equal to the new

growth for the proceeding year.

  • Increases from approved additional

services.

  • Increases from approved enhanced

services.

  • Increases to debt service charges

based on issuance of debt.

  • Decreases for redundant services,

debt discharge etc. Revenues

  • User Fees increased based on analysis

and market comparators.

  • New revenue streams to offset loss
  • f revenue (i.e. grant revenue) to be

explored.

  • Fund new services or enhancements

from other revenue sources where applicable. Types of Reserve Funds Discretionary Reserve Fund:

  • Created at the discretion of Council

to earmark revenues to finance future expenditures of a purpose designated by Council.

  • Subdivided into Operating, Capital and

Specific Use.

  • Bylaw required.

Obligatory Reserve Fund:

  • Required by legislation or agreement

to be segregated from general revenues for a special purpose.

  • Classified as Deferred Revenue on

financial statements.

  • Subdivided into Operating and Capital.

Reserve vs. Reserve Fund Reserve:

  • Makes no reference to any specific

asset and does not require the physical segregation of money.

  • Established primarily for the purpose
  • f providing working funds.
  • Cannot have a revenue / expense

itself, only transfers in/out. Reserve Fund:

  • A fund that is segregated and

restricted to meet a specified purpose and includes both obligatory and a discretionary reserve fund. Asset Management Plan Completed in August 2013 Key Recommendations The County should spend $19M per year, over the next 10 years to renew the highest risk infrastructure. Current spending is approximately $17M/year.

Financial Sustainability Quick Reference Guide

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BUDGET

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Municipal Finance

The Municipal Budget Process

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Legislated Budget Requirements Municipal Act, 2001

  • There is a legal requirement under section 290(1) of the Municipal Act, 2001 that

Council adopt estimates of all sums required during the coming year for the purposes of the municipality

  • The budget shall be prepared during the year or in the immediately preceding

year

  • Exception: in a year following an election year, must be prepared only in the

current year (2019 must be approved in 2019)

  • Municipal budgets must be balanced under Section 290(2) meaning that

estimated revenues are equal to the estimated expenditures Municipal Budget Council Orientation

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2019 Budget: Starting Point

Council approved the following resolution: That staff be directed to prepare a draft operating budget which: a. maintains the current level of service; b. includes decision packages that would increase the level of service; And that staff be directed to prepare a draft capital budget a. to fund maintenance and/or replacement of existing assets/infrastructure with a capital tax levy of $9,342,771 b. to include decision packages for the purchase/construction of new assets. Municipal Budget Council Orientation

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Coordination Planning Control

Elements of Budgeting: Municipal Budget Council Orientation

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Planning

Elements of Budgeting: Municipal Budget Council Orientation

  • Determination of services or functions that

the municipality must provide

  • Includes background studies, documents,

and decisions such as:

  • Strategic Plan
  • Asset management plans
  • Needs studies (Roads, Municipal

Properties, Etc.)

  • Official Plans and Area Studies
  • Development Charge Background

Study

  • Bylaws and resolutions of Council

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Coordination

Elements of Budgeting: Municipal Budget Council Orientation

  • Review of municipal fiscal context and

budget drivers

  • Review of budget estimates
  • Evaluation of individual budget elements
  • Final consideration of a draft budget for

eventual approval

  • Committee of the Whole - Council

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Control

Elements of Budgeting: Municipal Budget Council Orientation

  • Regular review of monthly variances
  • Action if necessary on monthly variances
  • Use of annual budget as a:
  • policy document
  • perations guide
  • financial plan
  • communications tool

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Budget Process: Municipal Budget Council Orientation

Implement Budget and Controls Approve Budget / Bylaws Evaluate / Review Draft Budget Prepare Estimates / Draft Budget Budget Timetable

Staff and Council Staff Council Council Staff and Council

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Budget Process: Municipal Budget Council Orientation Municipal Budget Capital Budget Operating Budget Funding Ongoing Day-to-Day Operations Salaries, Wages Utilities Maintenance Activities Supplies Funding Infrastructure and Assets Buildings Roads Water / Wastewater Assets Vehicles and Equipment Technology Assets

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Budget Process: Municipal Budget Council Orientation Municipal Budget Capital Budget Operating Budget

Rate Supported Operating Budget Tax Supported Operating Budget Driven by a cost- recovery methodology, supported by plans and studies Driven by a needs methodology, supported by policies, plans, studies, and social requirements Rate Supported Capital Budget Tax & DC Supported Capital Budget Driven by a cost- recovery methodology, supported by plans and studies Driven by a needs methodology, supported by policies, plans, studies, and social requirements

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Budget Process: Revenues Fees and Charges Grants Reserves and Investments Financing (Debt) Property Taxes Expenses Assets and Infrastructure Operations Financing (Debt Servicing) Other The Municipal Budget as a Simple Statement of Operations Municipal Budget Council Orientation

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Budget Process: Revenues Fees and Charges Grants Reserves and Investments Financing (Debt) Property Taxes Expenses Assets and Infrastructure Operations Financing (Debt Servicing) Other

Municipalities are able to recover costs for a range of activities through fees and charges (outlined in Section 391 of the Municipal Act):

  • Facility use charges
  • Licenses and Permits
  • Fees for water and wastewater
  • Fines
  • Development Charges

Some fees are structured through legislated documents (water and wastewater rates, development charges), some are based on the capacity of the marketplace (facility user fees, business licensing), and some are driven by the values of the community (social program access, children’s programming)

Municipal Budget Council Orientation

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Budget Process: Revenues Fees and Charges Grants Reserves and Investments Financing (Debt) Property Taxes Expenses Assets and Infrastructure Operations Financing (Debt Servicing) Other

Municipalities have historically received a mix

  • f grants, transfers, and other contributions

from upper levels of Government, including:

  • Payment in Lieu of Taxes – payments

made to municipalities for federal, provincial, and related agency properties

  • Unconditional Grants and Subsidies – ie.

Ontario Municipal Partnership Fund – provided with no set usage parameters and no repayment conditions

  • Conditional Grants – i.e. Federal Gas Tax

– provided with specific spending parameters and could be required to be repaid

  • Capital Grants – project specific with

significant conditions

Municipal Budget Council Orientation

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Budget Process: Revenues Fees and Charges Grants Reserves and Investments Financing (Debt) Property Taxes Expenses Assets and Infrastructure Operations Financing (Debt Servicing) Other

Funds from grants, subsidies and transfers from other levels of government have been historically declining for several years, forcing municipalities to consider other revenue sources or service cuts. This will be covered in more detail this afternoon.

Municipal Budget Council Orientation Municipal Budget Council Orientation

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Budget Process: Revenues Fees and Charges Grants Reserves and Investments Financing (Debt) Property Taxes Expenses Assets and Infrastructure Operations Financing (Debt Servicing) Other

Reserves Reserves can include:

  • Surplus funds saved for a future time (i.e.

Capital reserves, contingency reserve)

  • Savings towards future large capital needs

(i.e. Special capital reserves)

  • Funds from external sources
  • Funds derived from charge back systems

(i.e. Water/wastewater rates, development charges) that will be used to fund either

  • perations or capital as part of the system

Discretionary Non- Discretionary

Municipal Budget Council Orientation

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Budget Process: Revenues Fees and Charges Grants Reserves and Investments Financing (Debt) Property Taxes Expenses Assets and Infrastructure Operations Financing (Debt Servicing) Other

Reserves Healthy discretionary reserves serve as the “savings account” for the municipality, allowing:

  • Funds for unplanned or emergency expenses
  • Cash reserve to smooth periods of low cash inflows
  • Accumulating funds for large infrastructure projects

in the future Non-Discretionary reserves support structured financing arrangements such as water / wastewater systems and development charges. More information later in the presentation.

Municipal Budget Council Orientation

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Budget Process: Revenues Fees and Charges Grants Reserves and Investments Financing (Debt) Property Taxes Expenses Assets and Infrastructure Operations Financing (Debt Servicing) Other

Investments Municipalities can invest existing funds to create additional cash flow to offset operations. Financial Investments –

  • Reserve funds not required immediately can be

invested into risk-free financial investments (Bonds, Bank-notes, etc) – for example, Federal Gas Tax funds not required for immediate use can be invested, investment income can be used to offset any municipal expenses

  • Special funds can be invested to create

investment proceeds for operating or capital needs (i.e. Endowments funds, proceeds from asset disposals)

Municipal Budget Council Orientation

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Budget Process: Revenues Fees and Charges Grants Reserves and Investments Financing (Debt) Property Taxes Expenses Assets and Infrastructure Operations Financing (Debt Servicing) Other

Non-Financial Investments (Assets and Business) –

  • Although every asset in a municipality is an

investment, specific assets can be acquired or business ventures can be undertaken with a primary focus of generating income to offset operating and capital expenses

  • Examples include power distribution and generation,

entertainment venues, telecommunications partnerships, land development, facility rentals, etc.

Municipal Budget Council Orientation

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Budget Process: Revenues Fees and Charges Grants Reserves and Investments Financing (Debt) Property Taxes Expenses Assets and Infrastructure Operations Financing (Debt Servicing) Other

The Municipal Act allows a municipality to raise debt only for capital needs, not to fund operating shortfalls. The Municipal Act further limits the amount of debt that a municipality can take on, known as the “Annual Repayment Limit (ARL)”. The ARL calculation is 25% of a municipalities “own source revenues”; this means that a municipality’s annual debt servicing (principal plus interest) cannot exceed 25% of its total revenues less any external funds (i.e. Grants, transfers, etc). 2019 Budget Context The County’s ARL is $13,391,142 (25% of our

  • wn source revenues). In 2018, the County

debt servicing was $4,954,676, which is 7.2%

  • f own source revenues. The estimated debt

servicing for all approved debt is an additional $3,304,837 which brings the total to 11.9% of own source revenues.

Municipal Budget Council Orientation

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Budget Process: Revenues Fees and Charges Grants Reserves and Investments Financing (Debt) Property Taxes Expenses Assets and Infrastructure Operations Financing (Debt Servicing) Other

Municipalities usually raise debt by issuing debentures, which is a medium to long term debt instrument issued by a company for a fixed-rate of interest and a fixed term. Most municipalities issue debentures through Infrastructure Ontario, which secures debt for municipalities in larger volumes and offers significantly lower fixed interest rates than banks or other lenders.

Municipal Budget Council Orientation

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Budget Process: Revenues Fees and Charges Grants Reserves and Investments Financing (Debt) Property Taxes Expenses Assets and Infrastructure Operations Financing (Debt Servicing) Other

Property Taxes: To be discussed in detail later in the presentation.

Municipal Budget Council Orientation

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Budget Process: Revenues Fees and Charges Grants Reserves and Investments Financing (Debt) Property Taxes Expenses Assets and Infrastructure Operations Financing (Debt Servicing) Other

Expenses Non-Tax Revenues The Property Tax Levy

Municipal Budget Council Orientation

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Budget Process: The Budget Challenge! Rationalize expenses related to service

  • fferings and the needs of the Community.

Maximize and balance the use of non-tax revenues, while still maintaining a financially solvent organization. Achieve a property tax levy that funds the balance of the organization’s expenses while keeping property taxes at a level that ensures growth, prosperity, and community investment. Municipal Budget Council Orientation

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Financial Reporting to the Public

Annual Financial Statements

  • Required to be published within 60 days of receipt under section 295(1) of

the Municipal Act, 2001 Financial Information Return (FIR)

  • The main document used by the Province to collect financial information

from municipalities

  • Due by May 31st each year
  • Used to calculate grants from the Province, develop policies and programs,

and to respond to requests for financial and statistical information Municipal Budget Council Orientation

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Budgets vs. Financial Statements

  • There is a disconnect between the budget used for raising the funds needed by a

municipality and the operating results reported in the financial statements

  • The financial statements must follow PSAB’s accounting standards
  • Differences will be noted from such things as transfers to and from reserves.

These are included in the budget, but PSAB’s rules consider them neither revenues or expenses Municipal Budget Council Orientation

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Municipal Finance

The Property Tax System

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The Role of Taxation:

  • In Canada, as in virtually all modern states, most public goods and public

expenditures are funded by raising taxes

  • The more diverse the economy, the more complex a tax regime must be

to access or tap into the various economic pools that will contribute to the total revenue of a state Unlike other forms of taxation which are linked to income (income tax) or spending (sales tax) – the property tax is directly linked to a person’s wealth – as measured by the estimated market value of any property that they own The Property Tax System Council Orientation

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Property Tax Principles:

  • 1. Administration: That is simple, efficient, cost effective and easily

understood by taxpayers

  • 2. Accountability and Transparency: Tax policies should be clear and there

should be a direct relationship between taxes raised and local expenditures/services delivered (transparency)

  • 3. Neutrality: It should not affect the way property owners use property or

incent behaviour to avoid the tax

  • 4. Stability: It should be a reliable and stable revenue for the municipality;

the property tax is “non-elastic”; it should also be predictable for taxpayers The Property Tax System Council Orientation

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Five Property Tax Principles:

  • 5. Fairness: It should achieve both horizontal and vertical equity principles

i. Horizontal equity; equal treatment - identical properties should be taxed similarly ii. Vertical equity; unequal treatment – properties with higher values should pay more The Property Tax System Council Orientation

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The Current Value System in Ontario:

  • The Ontario system of property tax is based on assessing a property’s

“current value”.

  • “Current value” is the amount of money that the fee simple transaction

would realize if sold on the open market at arm’s length by a willing seller to a willing buyer .

  • Property is assessed on the current use of the property and not its

potential use.

  • In estimating value, the assessor utilizes valuation approaches

appropriate to specific property types and uses that are steeped in widely accepted appraisal theory.

  • If the assessments that result are accurate and uniform, the equity

principle will be satisfied. The Property Tax System Council Orientation

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Tax Terminology: Tax Ratios

  • The ratio that the tax for a property class must be in relation to the residential class tax

rate (the tax ratio for the residential class is 1.00)

  • Municipalities are limited by transition ratios and tax ratios range of fairness

Transition Ratios

  • Prescribed by the Minister of Finance, used in certain circumstances (i.e. addition of a

new tax class) Range of Fairness

  • Target levels of taxation prescribed by the Province for each property class
  • Generally, a municipality cannot move its tax ratios away from the ranges of fairness
  • The Minister of Finance has prescribed exceptions

Reduced Rates for Farm and Managed Forests Classes

  • These classes are taxed at 25% of the residential rate
  • Single tier municipalities can further reduce the farm property class to below 25%
  • In 2018, Brant lowered the Farm class to 24%

The Property Tax System Council Orientation

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Government Contributions: Payment in Lieu of Taxes (PIL’s)

  • Payments made by provincial and federal governments on certain properties that are

exempt from property taxation because it is owned by those governments (i.e. Canada Post, LCBO, MTO etc.)

  • They are calculated based on the assessment of land or based on a set amount (i.e.

hospitals, universities and correctional institutions are calculated based on $75 per bed, student or inmate

  • For County owned properties, the County pays itself for water, sewer, landfill and leased

properties

  • In 2018, PIL’s accounted for $350,709.32 of the tax levy

Grants and Subsidies

  • Contributions made by provincial or federal governments to help a municipality meet

costs of delivering services to residents

  • Conditional – for a specific program or service
  • Unconditional – can be used to pay for expenses as council decides
  • OMPF – 389 municipalities shared $510 million in unconditional funding in 2018.

The County’s portion was $1,491,100. The Property Tax System Council Orientation

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Stakeholders in the Property Tax System: The Property Tax System Council Orientation

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Stakeholders in the Property Tax System: Municipal Property Assessment Corporation (MPAC)

  • 1. MPAC is responsible for assessing all real property in Ontario
  • 2. MPAC’s primary responsibility is to estimate the current value

assessment (CVA) of property to serve as the basis of assessment, and to classify properties according to their use, for each of the

  • ver four million properties in Ontario
  • 3. Current values are provided to municipalities on annual assessment

rolls The Property Tax System Council Orientation

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Stakeholders in the Property Tax System: Municipal Property Assessment Corporation (MPAC) Responsibilities

  • 1. Prepare the assessment roll
  • 2. Value and classify all property
  • 3. Calculate/administer the assessment phase-in program
  • 4. Handle taxpayer enquiries related to the assessment function and

current value assessments

  • 5. Process Requests for Reconsideration
  • 6. Defend assessment appeals before the ARB (based on MPAC’s

interests, not municipal interests)

  • 7. Conduct municipal enumerations and maintain school support lists

The Property Tax System Council Orientation

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Stakeholders in the Property Tax System: Municipal Property Assessment Corporation (MPAC) MPAC is Not Responsible For:

  • 1. Determining assessment policy
  • 2. Establishing tax policy
  • 3. Intervening or getting involved in business related to property tax

administration or tax collection, including “tax” appeals to the ARB

  • 4. The administration of the appeal process
  • 5. Representing municipalities before the ARB

The Property Tax System Council Orientation

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Stakeholders in the Property Tax System: Assessment Review Board (ARB)

  • 1. The ARB is the adjudicative body responsible for hearing property

assessment appeals

  • 2. It has the authority to change an assessed value or a property

classification, and to interpret statutes and regulations related to these purposes

  • 3. The Board’s decisions are final and binding except on questions of

law, which can be further appealed to the Ontario Court (General Division) Superior Court of Justice if the Court grants leave to do so

  • 4. Board’s activities are governed by the Assessment Review Board Act

and the Board’s Rules of Practices and Procedure The Property Tax System Council Orientation

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Municipal Property Tax The tax paid on a property is based on: Valuing Property Determining the Amount of Tax to be Paid Computing the Amount of Tax to be Collected on Each Property Collecting the Property Taxes The Property Tax System Council Orientation

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Municipal Property Tax The tax paid on a property is based on: Valuing Property Determining the Amount of Tax to be Paid Computing the Amount of Tax to be Collected on Each Property Collecting the Property Taxes As discussed, this is the role of MPAC The Property Tax System Council Orientation

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Municipal Property Tax The tax paid on a property is based on: Valuing Property Determining the Amount of Tax to be Paid Computing the amount of Tax to be Collected on Each Property Collecting the Property Taxes The Municipal Budget Process The Property Tax System Council Orientation

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Municipal Property Tax The tax paid on a property is based on: Valuing Property Determining the Amount of Tax to be Paid Computing the Amount of Tax to be Collected on Each Property Collecting the Property Taxes The Tax Rate! The Property Tax System Council Orientation

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The Tax Levy and Tax Rates

  • The tax rate is a relationship between the tax levy and the total

assessment for the municipality.

  • The annual levy amount is divided by the total assessment to give

the nominal tax rate. The Property Tax System Council Orientation

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The Tax Levy and Tax Rates 6x $100,000 = $600,000 $200,000 $400,000 Total Assessment = $1,200,000 Property Tax Levy Total Assessment = $10,000 $1,200,000 = 0.833% The Tax Rate! The Property Tax System Council Orientation

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The Tax Levy and Tax Rates $100,000 X 0.833 = $833.33 $100,000 X 0.833 = $833.33 $100,000 X 0.833 = $833.33 $100,000 X 0.833 = $833.33 $100,000 X 0.833 = $833.33 $100,000 X 0.833 = $833.33 $200,000 X 0.833 = $3,333.33

Class Current Value Tax Levy Residence 100,000 $833.33 Residence 100,000 $833.33 Residence 100,000 $833.33 Residence 100,000 $833.33 Residence 100,000 $833.33 Residence 100,000 $833.33 Farm 200,000 $1,666.67 Industry 400,000 $3,333.33 Total $10,000.00

$400,000 X 0.833 = $1,666.67 The Property Tax System Council Orientation

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The Tax Levy and Tax Rates

  • In Ontario, the tax system is structured so that a residential property

bears a lower tax burden than non-residential properties

  • This is achieved through a system of variable tax rates which favour

residential and farm property over other non-residential classes

  • Ontario uses tax ratios to achieve its variable tax rate system
  • The tax rate for each class is expressed as a ratio in relation to

the residential property class, with the residential class being 1.

  • Assessment for each class is therefore “weighted” based on the

tax ratio. The Property Tax System Council Orientation

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The Tax Levy and Tax Rates 6x $100,000 = $600,000 $200,000 $400,000 Total Weighted Assessment = Residential = $600,000 x 1 = $600,000 Farm = $200,000 x 0.24 = $48,000 =$1,448,000 Industrial = $400,000 x 2 =$800,000 Tax Ratios Residential = 1 Farm = 0.24 Industrial = 2 Property Tax Levy Total Assessment = 0.69% The Property Tax System Council Orientation

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The Tax Levy and Tax Rates $100,000 X 0.69 x 1 = $690.61 $100,000 X 0.69 x 1 = $690.61 $100,000 X 0.69 x 1 = $690.61 $100,000 X 0.69 x 1 = $690.61 $100,000 X 0.69 x 1 = $690.61 $100,000 X 0.69 x 1 = $690.61 $200,000 X 0.69 x 0.24 = $331.49 $400,000 X 0.69 x 2 = $5,524.86

Class Current Value Nominal Levy Ratio Tax Levy Residence $ 100,000 $ 690.61 1 $ 690.61 Residence $ 100,000 $ 690.61 1 $ 690.61 Residence $ 100,000 $ 690.61 1 $ 690.61 Residence $ 100,000 $ 690.61 1 $ 690.61 Residence $ 100,000 $ 690.61 1 $ 690.61 Residence $ 100,000 $ 690.61 1 $ 690.61 Farm $ 200,000 $ 1,381.22 0.24 $ 331.49 Industry $ 400,000 $ 2,762.43 2 $ 5,524.86 Total $ 10,000.00

The Property Tax System Council Orientation

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Municipal Property Tax The tax paid on a property is based on: Valuing Property Determining the Amount of Tax to be Paid Computing the Amount of Tax to be Collected on Each Property Collecting the Property Taxes The Tax Bill! The Property Tax System Council Orientation

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Total Assessment The Tax Levy The Tax Rate The Tax Rate Assessed Value

  • f Property

The Tax Bill Non-Tax Revenues Expenses The Tax Levy Weighted Assessment (Tax Ratios)

The Property Tax System Council Orientation

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The Property Tax System Council Orientation

Description Assessment Ratios Weighted Assessment Municipal Tax Residential 4,371,241,302 1.000 4,370,868,727 37,767,966 Multi-Residential 25,939,500 1.700 44,097,150 381,036 Farmland 1,245,054,207 0.240 298,813,010 2,581,995 Managed Forest 8,141,412 0.250 2,035,353 17,587 Commercial 297,105,425 1.900 553,856,814 4,785,787 Industrial 248,305,625 2.550 615,964,983 5,322,453 Pipeline 24,569,416 1.775 43,610,713 376,833 Total 6,220,356,887 5,929,246,749 51,233,657 2018 Assessment & Tax Levy by Broad Class

REVENUES Federal/Provincial Grants 7,581,609 Fees & Service Charges 16,776,374 Other Revenues (includes admin overhead recovery) 11,151,922 Other Tax Revenues 1,285,228 Internal Sources (Reserves) 1,245,752 TOTAL REVENUES 38,040,885 EXPENDITURES Mayor and Council 459,202 Office of the Chief Administrator 1,290,957 Corporate Services 5,949,858 Development Services 3,368,714 Strategic Initiatives 1,153,085 Operations 30,247,625 Community & Protective Services 7,765,197 Fire Services 2,930,825 Paramedic Services 12,094,673 Library 1,984,457 External Agencies 11,073,943 Municipal Financing 4,505,419 TOTAL EXPENDITURES 82,823,955 NET OPERATING LEVY 44,783,070 NET CAPITAL EXPENDITURE/LEVY 9,296,831 NET 54,079,901 Boundary Compensation - Taxes 1,682,894 Boundary Compensation - Other 1,163,350 NET LEVY 51,233,657

2018 Budget

Note that there is a further 35% reduction to tax rates for some classes based on legislation (which are built into this table). This applies to residential, commercial, industrial and farmland that has been earmarked for development

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The Property Tax System Council Orientation Municipality Detached Bungalow Two Storey Home Senior Executive Home Commercial per square foot Industrial per square foot Norfolk 2,723 3,818 4,919 1.94 0.74 North Dumfries 2,903 3,594 6,069 2.68 1.78 Brant 2,921 4,145 5,305 3.35 1.53 Haldimand 3,328 4,343 6,400 2.58 1.76 Waterloo 3,411 4,690 6,899 4.32 1.80 Cambridge 3,495 4,543 6,002 4.03 1.90 Brantford 3,589 4,489 5,534 3.28 1.87 Hamilton 4,135 5,109 6,607 3.10 2.68 Residential Comparison Commercial / Industrial 2018 Property Tax Comparison

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The Property Tax System Council Orientation 2018 Property Tax Comparison

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Municipal Finance

Boundary Adjustment

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Boundary Adjustment Council Orientation Effective January 1, 2017, the County of Brant and the City of Brantford entered into an agreement to annex some lands owned by the County to the City. The total gross area 2,720 hectares was transferred to the City of Brantford;

  • Total residential lands gross area was 1,980 hectares
  • Total employment lands gross area was 740 hectares

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SLIDE 61

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Boundary Adjustment Council Orientation The financial agreement included the following:

  • The City shall pay the County compensation in the amount of $11,633,500 in 10

equal payments of $1,163,350. The first payment was January 1, 2018 and the last payment will be January 1, 2027;

  • In addition, the City shall pay the County an amount equivalent to the amount of

the municipal portion of the real property taxes levied in 2016 by the County on the lands in the annexed area. The first payment was January 1, 2018 and the last payment will be January 1, 2028. This amount declines on a straight line basis by

  • ne eleventh each year.

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Boundary Adjustment Council Orientation

Budget Year Amount

2018 1,163,350 $ 2019 1,163,350 $ 2020 1,163,350 $ 2021 1,163,350 $ 2022 1,163,350 $ 2023 1,163,350 $ 2024 1,163,350 $ 2025 1,163,350 $ 2026 1,163,350 $ 2027 1,163,350 $ 11,633,500 $

Budget Year Amount

2017 1,876,524 $ 2018 1,705,931 $ 2019 1,535,338 $ 2020 1,364,745 $ 2021 1,194,152 $ 2022 1,023,559 $ 2023 852,965 $ 2024 682,372 $ 2025 511,779 $ 2026 341,186 $ 2027 170,593 $ 11,259,144 $

Note: The decrease in 2019 of $170,593 has been reflected in the proposed 2019 budget.

Recovery of Lost Taxes Other Boundary Revenue

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Municipal Finance

Development Charges

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Development Charges Purpose

  • To recover the capital costs associated with residential

and non-residential growth within the County

  • These capital costs are in addition to what costs would

normally be constructed as part of a subdivision (i.e. internal roads, sewers, watermains, roads, sidewalks, streetlights, etc.)

  • Municipalities are empowered to impose these charges

via the Development Charges Act (DCA)

Development Charges Council Orientation

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Development Charges in the County of Brant DC Bylaws:

  • County-wide DC bylaw 51-15, expires on September 1,

2019

  • Staff are currently undertaking the process of

developing a new by-law

Development Charges Council Orientation

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SLIDE 67

CAPITAL PLAN / ASSET MANAGEMENT

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Asset Management Planning

  • The process of making coordinated decisions regarding the

building, operating, maintaining, renewing, replacing, and disposing of infrastructure assets

  • Need to consider the municipality's infrastructure assets

and objectives, current and proposed levels of infrastructure service and life-cycle of the assets and then develop a financial strategy

  • Legislation requirements (which came into force January 1,

2018) include a 6 year phased in approach (from 2019 to 2024)

  • The County adopted an asset management plan in 2013

Capital Plan / Asset Management Council Orientation

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Asset Management Planning – Key Dates

July 1, 2019 – A strategic asset management policy must be developed July 1, 2021 – A phase one asset management plan must be developed that identifies current levels of service for core infrastructure assets July 1, 2023 – The phase two plan builds on the phase one plan to include current levels of service for all remaining infrastructure assets July 1, 2024 – The phase three plan is the final plan that builds on phase

  • ne and two and must include the proposed levels of service for all

infrastructure assets, as well as a life-cycle management strategy and financial strategy with respect to the assets

Financial Sustainability Council Orientation

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DEBT MANAGEMENT

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Debt Management

  • Generally, a municipality may not commit more than 25% of its total
  • wn-purpose revenues to service long-term debt without first
  • btaining permission from the Local Planning Appeal Tribunal (LPAT)
  • The limit is referred to as the Annual Repayment Limit (ARL)
  • The ministry calculates the ARL annually using data submitted in the

Financial Information Return (FIR)

  • Prior to Council authorizing new debt, the Treasurer is required to

update the ministry-determined limit to ensure that there is capacity

Debt Management Council Orientation

MFOA Fall Economic Update 2018: A Plan For The People

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Debt Management Philosophy

1. Debt practices will be responsive and fair to the needs of both current and future tax payers and will be reflective of the life cycle of the asset. 2. The term of borrowing will not extend beyond the life of the asset. 3. Decisions will take into consideration the recommendations of various Council approved plans, such as the Strategic Plan, Official Plan, Recreation Plan or any other Council approved plan. 4. Council will endeavor to incur debt instead of using invested funds, when the debt is at a lower interest rate than the interest earned on invested funds. 5. Debt incurred for capital investment purposes will take into consideration the expected return on the investment and whether is will service the debt, and if it creates other tangible benefits to the County such as jobs, healthcare or other ancillary social benefits. Investment debt should pay for itself, including interest, and may create a revenue stream for the County. 6. Rate based debt incurred for water and wastewater will be guided by the Sustainable Water and Waste Water Systems Improvement and Maintenance Act, 2010 or other applicable legislation as it arises. 7. Development Charge debt will be guided by the Development Charges Act, 1997 or other applicable legislation as it arises.

Debt Management Council Orientation

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RESERVE MANAGEMENT

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Reserve Management

Reserve Management Council Orientation

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Reserves

  • Are an allocation of accumulated net revenue
  • They are not associated with any specific asset
  • They are generally used to mitigate the impact of fluctuations in operating costs and

revenue

  • Examples include reserves for elections, insurance claims

Reserve Management Council Orientation

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Reserve Funds

  • Are segregated and restricted to meet a specific purpose
  • Monies set aside either by a by-law of the municipality or by the requirement of

provincial legislation

  • Obligatory Reserve Funds
  • Are created whenever a provincial statute requires revenue received for

special purposes to be segregated from the general revenues of the municipality

  • Can only be used for their prescribed purpose
  • Examples include development charges, building stabilization
  • Discretionary Reserve Funds
  • Are established based on council direction, to finance future expenditures
  • Examples include equipment replacement

Reserve Management Council Orientation

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Reserve Management Philosophy

  • 1. Long term financial sustainability will require saving for future capital asset life cycle

and replacement investments.

  • 2. Reserves will be used judiciously to manage debt levels. They may reduce the need

to issue debt.

  • 3. Contributions to and draws from the reserves can be ‘smoothed’ to provide a

predictable impact on the tax levy and water and wastewater rates.

  • 4. Reserves can also protect municipalities against non-capital long term liabilities and

external shocks. Reserve Management Council Orientation

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Next Steps

  • This was the municipal finance orientation
  • This afternoon, you will first hear a an orientation presentation, then

each General Manager will present their budget

  • The presentations this afternoon will provide further context for the

budget

  • We are happy to answer any questions you have

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