Management of the ImprESS Project 586410-EPP-1-2017-1- - - PowerPoint PPT Presentation

Management of the ImprESS Project

586410-EPP-1-2017-1- RS-EPPKA2-CBHE-JP КРИМИНАЛИСТИЧКО ПОЛИЦИЈСКА АКАДЕМИЈА ACADEMY OF CRIMINALISTICS AND POLICE STUDIES БЕОГРАД, 2017

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

Improving Academic and Professional Education Capacity in Serbia in the Area of Safety & Security (by Means of Strategic Partnership with the EU) - IMPRESS

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Basic information

Contract number 586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001) Project acronym ImprESS Project title: Improving Academic and Professional Education Capacity in Serbia in the area of Safety & Security Project duration 15th October 2017 - 14th October 2020 Partnerme ERASMUS + Capacity-building in Higher Education, Call for proposals EAC/A03/2016 Total cost 997,300.00 € Coordinator Kriminalističko – policijska akademija, Cara Dušana 196 Beograd, Zemun Project website www. Project e-mail impress_project@kpa.edu.rs

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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Aims and objectives of the Project

Need for improving of the academic education capacity in the countries in the process of joining the EU in order to meet new needs and challenges in Europe. The project can contribute to this by means of enhancing the capacity building in the field of academic and professional education in the area of Safety & Security. Goals are sublimated in tree major deliverables:

• D1: COURSES & STUDY MODULES – based on the Study Partner in the area of Safety & Security successfully

leaded by European Universities (Germany, Italy, France, Poland) will be included into curricula of Serbia’s universities.

• D2: REGIONAL CENTER FOR TRAINING & EDUCATION IN THE AREA OF SAFETY & SECURITY (TESS) – creating a

platform where Serbian’s students will be able to acquire experience in a practical way by attending workshops, simulation exercises including usage of the most advanced techniques & technologies in the area (agent-based modelling, data mining, web semantics, image processing, AI, interactive visualization, etc.).

• D3: MODEL FOR THE OTHER UNIVERSITIES with results and experiences coming from the project (in line with

the EU law regulations) which allow to organize trainings to improve quality of learning and ensure better preparedness for future specialists when dealing with natural and man-made disasters (including also industrial accidents).

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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Aims and objectives

The project intends to have profound impact not only onto the educational infrastructure in Serbia, but also onto the overall safety/ security situation and infrastructures ensuring it. It will be achieved primarily by: a) alignment with the EU practices and, b) including the most advanced state-of-the-art studies. Intention is also to spread results in the region and to create room for education of the groups “with less opportunities”. New set of courses is expected to introduce new or substantially innovated modules or study Partners particularly in the area of Health & Safety. This action tends to close educational gap in the sphere of Safety in Serbia. Courses for application of ISO 18000 OHSAS and ISO 27000 (information security management) would be specially designed in cooperation with European partners because of complete lack of education in that field in Serbia. About 20% places in those two courses would be offered on the expense of Faculties to the unprivileged people like refugees or disabled (crippled) ones. This action is dedicated to close educational gaps and support previously disadvantaged population.

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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Aims and objectives

Improvements of courses in the field of Security and in particular for firefighting, flooding, protection of critical infrastructure, health security, antiterrorist security and governance of security is expected to elevate quality of education and skills of Serbian students onto European level. Introduction of simulations, e-learning, distance learning, dedicated websites

• etc. would change educational and training content as well as pedagogical
• approach. Practical knowledge and skills will get more important role and lead

to the improvement of overall capabilities. Possibility to simulate real situations can also have impact on solution of real problems and improvements in legislation and infrastructure development.

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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Working methodology

Tasks:

• UNDERSTANDING AND DEFINING THE PROJECT: The goals and vision are established for the project to

ensure that all Erasmus + requirements are captured and understand prior to the key execution stages. Recognition of success and acceptance criteria is the part of it.

• ANALYSES: According to workshops (consultation) outcomes, solutions with highest functionality,

effectiveness and efficiency will be defined and prearranged for execution. Analyses includes training modules and courses content and feasibility analyses, and technical solutions analyse in the case of selection of software and hardware for the TESS.

• PLANNING & SCHEDULING: Project schedules include appropriate milestones, for reporting progress
• against. Inputs and responsibilities, will also be placed on the timeline to ensure everyone is informed
• f the deadlines. When setting up milestones and delivery deadlines, risk assessment will take place to

diminish chances of unsuccessful completion of milestones. Detailed actions to counter the risks and identify responsibilities will be defined. Roles & Responsibilities document is to be developed.

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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Working methodology

• RESOURCE MANAGEMENT: Every participant has a dedicated project manager and

coordinator has overall project manager. The project managers will assemble teams suitable for the requirements of the project, using specialist skills to ensure a full set of expertise is available for the project. The project manager clearly allocates responsibilities, tasks and deadlines to the project team.

• EXECUTION:

Courses and modules preparation, Lecturers training, simulation lab establishment, results dissemination are the main activities to be executed. After execution of any of the activities feedback has to be provided to the Project management.

• REPORTING & TRACKING: Project reports will be provided based on regular internal reviews,

which will ensure that all actions are meeting planned timelines. Where appropriate, extra resources will be assigned to remedy any overrun at the earliest possible time. The up to date and accurate records on spend on the project will be kept.

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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Working methodology

• CHANGE MANAGEMENT: At the early stage of the project all requirements should be identified,

however it is understandable that the scope of some project activities can be subject to change for a number of reasons. Where feasible, new requirements will be accommodated but only after consultations with coordinator project manager. Where new requirements can be accommodated, and the Project manager has confirmed cost, and impact on the timeline, this will be documented. This method of change management will enable to keep a firm track of cost and the timeline, while allowing to deal more efficiently with new requirements.

• DOCUMENTATION: The standard notation for defining document versions that allows all parties to

easily identify the most recent files and times of major change will be used. Standard and exemplary documents including power point presentations will be developed to sustain quality and informativeness.

• SECURITY/CONFIDENTIALITY: If there will be a need for security and confidentiality when

undertaking sensitive or innovative information participants will sign up Non-Disclosure Agreements

• r any other required document. Previous cannot be the case for courses and training material

content or any other information that should be public in accordance with Erasmus + project guideline.

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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Working methodology

• DELIVERY: Throughout the project each milestone will be checked and tested.

Students will play a role of a “user testers” and will test quality of deliverables (curses, modules, exercises etc.).

• WORKSHOPS: This coordination and brain-storming tool will be used to clarify

inputs, do necessary consultations, make joint decisions, understand requirements and possibilities. Workshop brief will be written outcome of the workshops which will detail requirements in the terms of objectives, context, content, style and technical considerations. This document will be approved by Project manager, prior to being used as a guidance document for execution.

• HANDOVER: All results would be presented and delivered to the “Employer”.

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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Project management

STEERING COMMITTEE- Members would be Rectors & Deans & Directors of the participating organizations and its role consist in project sponsoring, oversight, support and the resolution of the top issues.

• Statute prepared by Coordinating institution as a proposal

PROJECT EXECUTIVE COMMITTEE (PEC) - All partners are going to appoint one member to the PEC who will be the project manager from their side. The Coordinator will appoint Overall Project Manager. One of the partners will appoint his deputy. This body is going to manage the project operationally in order to achieve goals on time and with quality within budget limitations. Participant's project managers are responsible for deliveries and resource management of their organizations.

• Statute prepared by Coordinating institution as a proposal

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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Project management

The Partnership Agreement (PA) will be signed between coordinator and other partners of the

• consortium. The PA will define the rights and obligations of partner institutions, budget matters,

accounting, book-keeping and reporting principles, IPR issues, conflict resolution, relevant and applicable law.

• done on the basis of ERASMUS+ site form

Non-Disclosure or Confidentiality agreements will be signed if needed

• being prepared to be offered

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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Project management

Steering Committee (SC) meetings will take place once a year and upon necessity. The Project's progress monitoring and major issues resolution are the meetings rationale.

• Predicted in the proposal form of the statute

The Project Executive Committee (PEC) will have video or vebex (electronical) meetings on monthly bases. Meetings in person will be held at least once in every 6 months and whenever it is necessary.

• Predicted in the proposal form of the statute

Both Boards will make decisions on the basis of consensus in principle and in case of different

• pinions by majority vote. Each member of the board has a single vote.

Special "issue resolution” or “risk reduction” meetings will be set up in the case of serious difficulties.

• Already we had two meetings like this

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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Cooperation and Coordination

Joint (team) development and implementation of all project tasks & activities should be an important instrument to achieve the project

• bjectives because it would reduce unclarity and differences and conflicts
• consequently. Workshops will be held in that regard, chiefly at the

beginning of the project and at some project phases.

• Already done with R-tech KG, UB -FB, UNID, UESK, BMU

Workshops will be organized with the leadership of Erasmus financed projects in Serbia (Be-Open (Open Science stipulated by the PP) and K- force, primeraly) to avoid possible overlaps and find areas for cooperation.

• Already contacted ISSES, NatRisk, Be-Open (Open Science stipulated by the PP)

and K-force planed workshop for 15.12.2017.

For the sake of enhancing project management effectiveness and efficiency as well as coordination and communication, SHB is going to provide all the participants with the access to it's project management web based tool.

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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Sustainability, review and Milestones

The project participants will continue with assessing the success of the project deliverables and spotting opportunities for improvement and development. Major milestones are determined to reflect completion of the proposed work packages. Project end is milestone for WP6 – Quality Plan and WP8 – Management. Measurable indicators for realization of work packages are: WP1 – no of workshops and coordination meetings held versus planed and timeline esteem, WP2 – no of agreements concluded, no of documents accepted and timeline esteem, WP3 – no of modules and courses transponded versus planed and timeline esteem, WP4 – No of courses held and participants attended versus planed and timeline esteem, WP5 - No of Safety & Security risks that can be cowered by simulation and practical exercises versus planed and timeline esteem, WP6 – no of non-conformances and negative courses & trainings evaluation, WP7 – No of EU tools and medias used versus planed and timeline dissemination, WP8 – No of corrective actions set in place, budget execution on time and within limits.

• Set of KPIs was established for more comprehensive evaluation of particular activities.

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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Consortium

Partner WP number Type of partner The Academy of Criminalistic and Police Studies, KPA WP1, 6, 8 Partner country University Educons, UESK WP Partner country University of Belgrade, UB WP2 Partner country Metropolitan University, BMU WP Partner country University of Defence in Belgrade, UNID WP Partner country Steinbeis Advanced Risk Technologies Institute doo, R-Tech KG WP7 Partner country STEINBEIS-HOCHSCHULE BERLIN GMBH, SHB WP Program country Sant'Anna School of Advanced Studies (SSSA) - Institute of Management (IdM), SSSUP WP Program country The Main School of Fire Service, SGSP WP3, 4 Program country University of Stuttgart, USTUTT WP Program country ATRISC WP5 Program country

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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ImprESS map

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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Project management structure

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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University of defense EDUCONS Metropolitan Steinbeiss KG Leader WP7 STEINBEIS UNIVERSITY Univeristy of Stuttgart Atris Leader WP5 SANT' ANNA SCHOOL OF ADVANCED STUDIES THE MAIN SCHOOL OF FIRE SERVICE Leader WP3, 4 Project contractor

Project coordinator KPA Leader WP1, 6 and 8

University of Belgrade FB Leader WP2

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Organizational structure

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

Project coordinator KPA WP1, 6, 8 Manager KPA WP 5 Atrisc Project executive commitee WP2 UB/FB

WP 3, 4 The Main School of Fire Service (SGSP), Poland

WP 7 Steinbeiss KG Steering committee Quality champions committee

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Working packages

• WP1. Preparation (М1-М7) – Working package manager is ACPS
• Organisation of the Kickoff meeting (М1-М2) – should be held 18.12.2017.
• Analysis of bachelor and other types of stydies, also master, specialistic and Ph.D. studies in

area of safety and security currently existing in Partner and partner countries (М2-М3), still in preparation, we didn`t get answers from partners

• Organizing workshops with similar projects in Serbia – K-force, Be Open (Science), NatRisk K-

Force… (М2-М3) - planned workshop for 15.12.

• Technical assesment of available hardware and software resources (М1-М2) In progresss
• Analysis of innovative activities that will be implemented (М3-М4)
• Creation of detailed plan for engagement of workshops (М3-М5)
• Development of Quality plan (М4-М6) - Proposal prepared
• Equipment procurement and acquisition (М3-М7) To be planned by project management

bodies

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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Working packages

• WP2. Model for improving the educational capacity in the area of ’’sector skill alliance’’

for Safety & Security (М6-М14) – WP Manager Faculty of Security University of Belgrade,

• WP3. Setting up the infrastructure for applying the Model, (М6-М20) WP Manager The

Main School of Fire Service (SGSP), Poland

• WP4. Applying the Model in Serbia (М25-М36) WP Manager The Main School of Fire

Service (SGSP), Poland

• WP5. Establishing the Safety & Security Centre In Serbia (М4-М36) WP Manager

ATRISc, France

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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Working packages

• WP6. Quality plan development and execution (М1-М36) - WP Manager Academy
• f Criminalistic and Police Studies - Coordinator
• Appointing Quality champions - To be done at Kickoff
• Development of Quality Assurance mechanisms and procedures – management guidelines
• Monitoring & Evaluation – will be done across whole period
• Learning material peer review – will be done by experts in Serbia and abroad
• Document management – management guidelines
• Quality Reporting - management guidelines and quality plan
• WP7. Extending the Model and its applicability Europe-wide (М1-М36) - WP

Manager Steinbeis Advanced Risk Technologies Centre doo, Kragujevac, Serbia

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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Working packages

• WP8. Project Management (М1-М36) - WP Manager

Academy of Criminalistic and Police Studies - Coordinator

• Established the project management bodies and adopted procedures

for efficient project management -Guidelines

• Risk management – already done in past few weeks
• Administrative and financial project management Guidelines

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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Possible logos for the project

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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Status of the ImprESS project

Signing of GA

• Pressure by some partners to produce papers and requests to subcontract manager for the project
• Rushing by representative of coordinator and procedure breaching resulted in Pisa representatives

SSSUP being here

• Requests made by coordinator in a negotiation phase
• Only few of partners answered
• Not answering on doodle creating puzzles about Kickoff meeting
• Has been questioned by SHB and USTUT representatives because of proposition of aims changing,

issues in the budget as proposed by us all, not existing official answer of the Coordinator

• Issues about GA and PA
• Proposals for resolving issues – talk, in vivo, over skype or other means of web conferencing, official

letters exclange

• Involvement of ERASMUS+ office in Belgrade

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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Thank you for your attention

IMPROVING ACADEMIC AND PROFESSIONAL EDUCATION CAPACITY IN SERBIA IN THE AREA OF SAFETY & SECURITY IMPRESS (586410-EPP-1-2017-1-RS-EPPKA2-CBHE-JP (2017-3214/001-001))

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