Live demonstration of Project accounting Andr Scharmann, mbi GmbH - - PowerPoint PPT Presentation

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Live demonstration of Project accounting Andr Scharmann, mbi GmbH - - PowerPoint PPT Presentation

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Live demonstration of Project accounting Andr Scharmann, mbi GmbH Live demonst onstrat ration ion of Proj oject ect accou counti nting ng Workshop 06 Block II (13:30-14:15) Live demonstration of Project accounting SYMPOSIUM 2019

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Live demonstration of Project accounting

André Scharmann, mbi GmbH

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Workshop

André Scharmann

Head of Consulting and Training

This workshop offers an overview of WINPACCS Accounting 4.2. In a live demonstration you’ll gain a 360° view of this latest version of WINPACCS Project accounting. T ake this opportunity to ask your specific questions and discuss your requirements with our experts.

Block II (13:30-14:15)

Live demonstration of Project accounting

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SYMPOSIUM 2019

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Agenda

  • 1. Setting up Project accounting
  • 2. Posting
  • 3. Overviews
  • 4. Reports
  • 5. Closings
  • 6. Questions

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Project accounting

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Setting up Project accounting

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Setting up journals in WINPACCS Cloud

In WINPACCS journals serve to differentiate between the various required currencies, entry systems and, in some cases, fundings in your projects.

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Journal master data

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Journal – assigned users

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Automatic download of user data:

  • Organisation settings
  • Main charts of accounts
  • Project list
  • Cost centres

Setting up Project accounting in WINPACCS Accounting

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Setting up Project accounting

The individual downloading of projects facilitates posting to cost categories, fundings and budget structures of external projects.

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Posting

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Posting screen

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The usage of transaction categories and types simplifies posting. It replaces making entries with the classic debit-credit method that requires in-depth accounting knowledge.

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Transaction categories

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Transaction types

Transaction types expand the transaction categories with useful options.

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Supplying / forwarding / returning funds The assignment of the origin or the target of the funds facilitates quick coordination of the postings in the forwarding and receiving journal. Costs / income / advances Users can choose whether to assign to external projects and / or enter the amount manually in company currency.

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Customising: Journal categories

The journal categories help to preconfigure the necessary transaction categories and types for the different journals.

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Posting costs to other projects

Costs are directly assigned to the cost categories, fundings and budget structures of the appropriate projects.

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T axes

T axes are automatically posted to the VAT and withholding tax accounts. The tax types relevant to a project are set up accordingly in the project chart of accounts.

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Splitting

Postings can be split to projects, fundings, accounts and budget structures.

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Subsequent posting

This function facilitates the usage of the same voucher number for a subsequent posting which requires another transaction category, e.g. bank fees for a received supply of funds.

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Making changes

Certain posting data can be changed, depending on the status of a

  • posting. Changes are documented in the journal log.

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Posting in a network

In very large journals with a high volume of vouchers, several accountants can post simultaneously.

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Overview of further posting functions

  • Repost
  • Reversal and correction posting
  • Batch processing
  • Posting templates

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Moving Average Rate Procedure

Calculation of the average rate

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(Balance + new funds) in company currency (EUR) (Balance + new funds) in voucher currency Live demonst

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Voucher currency Company currency (EUR) Average rate

  • 1. Supply of funds

100,000.00 50,000.00 0.50000 Expenses 80,000.00 40,000.00 0.50000 Funding balance ce 20,00 ,000.00 .00 10,00 ,000.00 .00 0.5 .5000 0000

  • 2. Supply of funds

100,000.00 48,500.00 0.48500 Fun unding ng bal alan ance ce 120 20,00 ,000. 0.00 00 58,50 ,500.0 .00 0.4 .487 8750 Expenses 80,000.00 39,000.00 0.48750

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View of the average rate when posting

Information about the average rate is always available when posting. The information shown depends on the transaction/posting.

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Overviews

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Overview of postings and unsettled items

The overviews enable posting data and unsettled items to be analysed quickly and researched using effective, user-friendly functions.

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T able functions

The overviews offer a range of effective, user-friendly functions for quickly analysing and evaluating data.

  • Sorting, grouping, filtering
  • Views with individual selection and column settings etc.
  • Export functions (e.g. PDF, Excel)

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Reports

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Reports

Various reports with individual configuration options are available at all times for numerous evaluation purposes.

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Closings

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Day-end closings facilitate the swift forwarding of postings to Controlling.

Day-end closings

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Month-end closings create extensive reports for Head office and facilitate the forwarding to Company accounting and open the new accounting period.

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Month-end closings

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Comparison of day- and month-end closings

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Day-en end d closings gs Month th-en end d closings gs

  • Any number of day-end closings can be

performed.

  • Twelve month-end closings have to be

performed annually.

  • Day-end closings do not impact the accounting

period.

  • The month-end closing opens a new accounting

period.

  • No conversion takes place.
  • The bank and cash sub-account balances are

converted into company currency.

  • Corrections are forwarded with the next closing.
  • If corrections are made, the month-end closing

has to be performed again.

  • Day-end closings include the journal report and

the list of totals and balances. Bank and cash reconciliations are not included.

  • Month-end closings contain extensive reports

for the Head office. You can select just how extensive they should be. Bank and cash reconciliations, among others, may be

  • bligatory.
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Any questions?

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