Jubilee Park Master Plan Update Review David Wolanski & Ken - PowerPoint PPT Presentation

Jubilee Park Master Plan Update Review David Wolanski & Ken Luck May 9, 2016

Purpose of Presentation 1. Spray Park scope 2. Spray Park timing 3. Jubilee Park Master Plan Update review www.sprucegrove.org

Spray Park Scope Recap of what is in Master Plan Update and Corporate Plan • Medium to large spray park • Spray and Recirculation system vs. spray and drain system • Staffing component

Spray Park Scope - Medium Red Willow Splash Park – City of St. Albert

Spray Park Scope - Medium Jackie Parker Splash Park – Edmonton

Spray Park Scope - Medium L'Aquaciel Splash Pad/Water Park – Montreal

Spray Park Scope - Medium Broadmoor Park Spray Deck – Strathcona County

Spray Park Scope - System Which system? Spray & Drain vs. Recirculate/reuse • Small splash parks • Spray and drain system is recommended • Water consumption rates are reasonable • No additional costs incurred by supply, installation, and maintenance of the recirculation mechanical systems • Medium to large splash parks • Spray and recirculation system is recommended due to higher flow rates in order to minimize water consumption and utility bills

Spray Park Scope - System Key considerations • Operating Costs • Capital Costs • Water conservation • Water is a precious commodity in Alberta • Amenities that rely on water need to be efficient and environmentally responsible • Another possible variation of a recirculation system is the utilization of stored (grey) water for other purposes.

Spray Park Scope - System The following chart summarizes the pros and cons of both systems: Spray and Drain Spray and Recirculation Lower operating cost for splash park More economic for med - lrg splash park Lower maintenance Higher maintenance Colder (potable water) less desirable Warmer re-circulated water Higher water consumption and utility bills Recycles, therefore, lower utility bills Less envionmentally friendly More environmentally friendly Less health risks - clean potable water More health risks - chemical treatment of water

Spray Park Scope - System Estimated Capital and Maintenance Cost Comparison (Medium/large 300-900 m2)(100- 300 gpm)(10-30 toys) Surrounding landscape Supply/install Other Costs (paths, Estimated Annual Staff and Estimated Annual equip & (elec, removals, Capital Total Water/Sewer equip Operating total pad/mechanical chemicals) grading, fencing) Spray and Drain System $ 500,000.00 $ 250,000.00 $ 750,000.00 $85,000-$130,000 $ 4,500.00 $ 20,000.00 $109,500-$154,500 Spray and Recirculate $ 715,000.00 $ 250,000.00 $ 965,000.00 $1,250-$1,750 $ 15,000.00 $ 55,000.00 $71,250-$71,750

Spray Park Scope - System Recommendation – Recirculation System • Cheaper overall costs in long term • Environmentally friendly • Warmer water (better for northern climates) • Staff presence (to be discussed in subsequent slides)

Spray Park Scope - Staffing • Corporate Plan has identified a 1.1 FTE staffing compliment in 2018 • Generally agreed that some form of staffing presence will be required • Debate on whether this staffing presence takes the form of periodic or ongoing • Analysis done to compare periodic presence from Parks dept, Rec Dept, private contract, TLC contract, against ongoing Rec staff presence (1.1 new FTE)

Spray Park Scope - Staffing Option 1: • An ongoing/seasonal staffing compliment of 1.1 FTE as per Corporate Plan based on the hiring of three (3) casual/seasonal staff from May through to the beginning of September. • Duties related to the facility operation including custodial, minor mechanical, water testing and submission would be assumed by this staff compliment. • In addition, this arrangement would ensure a civic presence while the facility is in operation. • Ongoing costs and benefits $50,000.

Spray Park Scope - Staffing Option 2: • No additional staff. • Duties associated with the facility operation would be assumed through a periodic arrangement involving current Parks & Open Space staff. • Duties including custodial and minor/major mechanical (weekdays only), and current Utilities staff assuming water testing & submission (weekdays only). • Obviously a void is created with respect to duties and functions required on weekday evenings, weekends and holidays. • Indirect costs for periodic wages and benefits $13,000

Spray Park Scope - Staffing Option 3: • No additional staff. • Duties and responsibilities associated with the facility operation would be assumed through a periodic arrangement involving current Recreation Facilities staff assuming custodial, minor/major mechanical and water testing and submission on weekdays, weekday evenings, weekends and holidays. • Indirect cost for periodic wages and benefits $22,000

Spray Park Scope - Staffing Option 4: • Contract arrangement. Options include TransAlta Tri Leisure Centre and private company. • Indirect costs for TLC contract $50,000- $60,000. • Indirect costs for RiverCity Recreation Inc. $312,500.

Spray Park Scope - Staffing Recommendation – Option 1 as per Corporate Plan (1.1 FTE with hiring of 3 casual staff May- Sep) • Need for additional duties associated with recirculation system. • Allows for ongoing staff presence to ensure proper care/use of the facility. • Immediate addressing of any concerns including cleanliness and/or failure of any systems. • Similar facilities have made changes to staff presence following completion (i.e. Leduc). • All indirect presence options do not provide ideal level of service. • Location is more isolated than others (i.e. Log Cabin/Central Park, Stony Plain).

QUESTIONS SPRAY PARK SCOPE?

Spray Park Timing Corporate Plan currently identifies the following: • Design 2016 • Construction 2017 (to commence immediately following Canada Day) • Open and operational summer 2018 • Staffing component 2018 to coincide with opening

Spray Park Timing Original rationale for current timing plan • No guarantee of being able to complete work in time for a summer opening in 2017. • May have a visibly unappealing construction site for largest Canada Day celebration. • Costs and work would have to move forward in 2016 as well as associated staffing one year earlier. • Budget and other project priorities may have to shift (Corporate Plan initiatives are based on budget and staff capacity).

Spray Park Timing Implications of moving it forward • Consultants have indicated that it may be possible with a re- allocation of plans and budget. • Preliminary “guess” of 80% confidence in being fully open by July 1, 2017. • Apr – Aug (design and tender); Sep – Oct (site construction); Oct – May (building construction); Apr – June (spray park completion). • Tight timelines with little contingency (weather dependent). • $900,000 from 2017 costs would have to be moved into 2016 (amendment to CP).

Spray Park Timing Recommendation – move project forward • Delaying until July 2, 2017 (after Can Day) would mean that construction would not be complete until 2018. • Starting early in 2017 would actually mean poorer site conditions for Canada Day. • Starting work in 2016 may result in the project being complete by July 1, 2017; however, if not the overall site would still be better. • No impact on taxes for construction as developer funds are being held and used for this project (year does not matter). • Parks staff gain efficiency of satellite facility one season earlier. • Staffing component would have to be brought from 2018 into 2017. • Little impact on staff capacity and other project priorities.

QUESTIONS SPRAY PARK TIMING?

Jubilee Park Master Plan Update Review • GroveCo 60 Master Plan finalized and presented in 2003. • Original plan identified 5 phases (1, 2, 3 have been completed). • Before moving forward with phases 4 and 5 an update was prudent. • This update was completed and provided to Council for information in June of 2014. • Update has provided the basis for initiatives in the Corporate Plan and Long Term Capital Plan.

Jubilee Park Master Plan Update and Review Vision • All elements identified in phases 1, 2, 3 and future phases were included in the original vision for GroveCo 60 (now Jubilee Park Master Plan). • Caveat – only thing not included in original vision/plan is the spray park. Now included due to demand and analysis on similar sized municipalities. • Overall vision was for the park to be considered premier spontaneous outdoor park destination which has been and will be achieved once all phases have been completed.

Jubilee Park Master Plan Update and Review Additional Elements 2016-2018 • Speed Bumps • Gates • Post and Rail fencing • Parks satellite facility (also house washrooms and spray park mechanical) • Spray Park • TransMountain Legacy projects (public art, boardwalk enchancements) • Total Estimated Cost $4.35 million

Jubilee Park Master Plan Update and Review Additional Elements 2024-2026 • Entry Gate • Internal Signage • Shade Structures • Disc golf enhancements • Asphalt trails • Lift station • Building amenities • Multi-purpose building • Total Estimated Cost $8.75 million • Ampitheatre – not included