Job Order Contracting RFP Process Summary August/Sept 2019 This - - PowerPoint PPT Presentation

This presentation is provided for general guidance only. Proposers must review and follow RFP and Bulletin requirements in preparing their Proposals.

Job Order Contracting

RFP Process Summary

August/Sept 2019

7 JOC Regions

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Prime JOC Contract

 Selected JOC Contractor will enter a zero

dollar Design Build Job Order Contract

 Agencies will issue Job Orders against the

Contract

 Base term of the Job Order Contract is 2 years

• 3 one year bilateral extensions

 Job Order projects - $10,000 to $400,000

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4



RFP consists of 3 distinct parts:

1.

Technical Submission

2.

Cost Submission

3.

Small Diverse Business Participation

Proposal Generally

• See RFP Parts 1, 2 and 3 for specific requirements of each part.
• Technical Submission has a 75% threshold for qualification
• Technical and Cost scores are combined for an overall Total Proposal Score

(see formula in Part 4)

• SDB Participation Submittal is mandatory

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 Responsiveness Checklist

• Appendix BB is the checklist used by DGS for

responsiveness review

• Pay attention to the Mandatory items
• Listed as a Plan Holder in the Region
• Signed Proposal Signature Page
• Signed and Notarized Non-Collusion Affidavit
• Small Diverse Business Participation Submittal

Responsiveness Review

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Technical Submittal

 The Technical Submittal

• Submit 4 electronic versions, labeled

 5 Sections (Section 2-3)

▪ Company Profile ▪ Comparable Construction Experience ▪ Key Personnel ▪ Understanding of JOC Procurement System ▪ Mandatory Forms

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Section 2-3.1: Company Profile

 Company Profile - Appendix C

• Company information
• Experience and services you provide

 Insurance company letter with your Experience

Modification Rate (EMR)

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Section 2-3.2: Comparable Construction Experience

 Detailed experience on projects:

• Less than $50,000 (Appendix D)
• Between $50,000 and $150,000 (Appendix E)
• Between $150,000 and $400,000 (Appendix F)

 Maximum of 4 projects for each dollar

value range

• Submit a separate Appendix D, E, and F for each

project

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Section 2-3.3: Key Personnel

 Personnel assigned to the Contract

• Project Managers – provide 2 (App G)
• General Field Superintendents – provide 3 (App H)

 Staffing Plan

• Describe staffing plan for administering the

projects

Section 2-3.4: Understanding JOC Procurement System

 Proposer’s Narrative of:

• Overview of JOC System
• JOC procedures used by Agencies
• Process for preparing designs and Job Orders
• Process for selecting and awarding subcontracts
• Keys to success
• Any other important information

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Section 2-3.5: Mandatory Forms

 Signed Proposal Signature Page (App A)  Non-Collusion Affidavit (App B)

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 Scoring Committee Members  Each Scorer uses Same Scoring Matrix  75% Threshold

 Technical Submission is 40% (400 points) of Proposal Score

Tech’ Submission – Scorers

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 Cost Submission Form (Appendix I )

• 7 Adjustment Factors

▪ Normal Working Hours ▪ Other than Normal Working Hours ▪ Emergency ▪ Secured Facility ▪ Emergency in Secured Facility ▪ Non Pre-priced Tasks ▪ Design Work

 Cost is worth 60% (600 points) of Proposal Score.

Cost Submission

Cost Form

Adjustment Factor Name Adjustment Factor Bid X Multiplier =Total

1.

Normal Working Hours

__ . __ __

X 0.30

= __ . __ __ 2.

OtherThan Normal Hours

__ . __ __

X 0.10

= __ . __ __ 3.

Emergency

__ . __ __

X 0.15

= __ . __ __

4.

Secured Facility

__ . __ __

X 0.10

= __ . __ __

5.

Emergency in Secured Facility

__ . __ __

X 0.15

= __ . __ __

6.

Non Pre-priced Tasks

__ . __ __

X 0.10

= __ . __ __ 7.

Design Work

__ . __ __

X 0.10

= __ . __ __ 8.

Add all the Total amounts in the right column. The Sum of these Total amounts on line 8 is the Final Proposed Price for Cost Submittal scoring purposes

• nly.

= __ . __ __ 14

Small Diverse Business Participation Submission

Bureau of Diversity, Inclusion and Small Business Opportunities

 Refer to the RFP for requirements  Appendix J  SDB Submission is Mandatory

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Summary

 Review Responsive Checklist before

submitting Proposal (Appendix BB)

 Include the Mandatory items with Proposal  Use forms provided by DGS in the RFP

Appendices

• Tech Forms, Cost Form, SDB Form, etc.

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Request for Proposals

Questions??

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