Introduction to Evaluation and Assessment August 2019 Office of - - PowerPoint PPT Presentation

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Introduction to Evaluation and Assessment August 2019 Office of - - PowerPoint PPT Presentation

Introduction to Evaluation and Assessment August 2019 Office of Assessment, Evaluation and Outcomes Mission: to create a data-driven culture that promotes growth and improvement of educational programs and individual students. Assistant


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Introduction to Evaluation and Assessment

August 2019

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Office of Assessment, Evaluation and Outcomes

  • Mission: to create a data-driven culture that

promotes growth and improvement of educational programs and individual students.

Tai Lockspeiser, MD, MHPE Assistant Dean of Assessment, Evaluation, and Outcomes Rachael Tan, PhD Director of Office of Assessment, Evaluation, and Outcomes Brooke Parsons, MPA Evaluator Susan Peth Sr Evaluation Specialist

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Session Goals

  • 1. The evaluation system, procedures, and policies
  • 2. Your role and responsibilities in the evaluation process
  • 3. How to access and complete evaluations
  • 4. Different types of assessment that contribute to your

grades and how they are administered

  • 5. The exam scoring process and when you’ll receive your

results

At the end of this session you will be able to describe and explain…

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What is evaluation and why do we do it?

  • Evaluation involves collecting data about

the process and impact of educational experiences on students, faculty, and the institution.

  • Data is used to support continuous

improvement of the educational program and meet standards for accreditation

  • Multiple sources of data are used
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Different types of evaluation data

  • Surveys in Oasis about quality of curriculum

components (i.e. block or course, lecturer, small group facilitator)

  • End of phase surveys (overall impressions of

curriculum and specific measures of attitudes and behavior)

  • Focus groups
  • Student assessment data
  • Faculty input
  • AAMC questionnaires
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Your Responsibility

Evaluations are required

  • Your feedback is critical to the ongoing monitoring,

improvement, and accreditation of the medical school

  • Evidence suggests that failure to complete

evaluations in medical school is indicative of professionalism problems in medical school and in practice.

  • Completing evaluations is a crucial skill to learn and

practice in medical school as providing feedback is something done by all practicing physicians

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Enforcing Evaluation Requirements

  • 7 days after course ends – email reminder from Dr.

Lockspeiser sent to any students with incomplete evaluations

  • 14 days after course ends – evaluations all closed and

email sent to student about consequences of not completing evaluations

  • If student doesn't complete evaluations on time for 2

blocks a Professionalism Feedback Form will be completed

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We take your feedback seriously

  • Student feedback has led to numerous

changes in the curriculum over past years

– Changes to the structure of Human Body Block – Change to pass/fail grading – Introduction of Lecturio

  • Feedback motivates faculty to improve

their teaching and also rewards their teaching effort

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Your feedback is confidential

  • Information provided can be linked to you

– This link is ONLY used to monitor completion and quality of feedback

  • Only members of the office of Assessment,

Evaluation, and Outcomes can view this linkage

  • Data is only reported in the aggregate form
  • We will always inform you if surveys are

anonymous or optional

  • All comments are available to teachers, block

directors, and committee members

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Data use not directly related to evaluation

  • Data Warehouse Governance Committee

– Oversees collection, storage, and use of medical student data – Members include faculty and staff from Evaluation, Curriculum, Student Life, Admissions and students

  • IRB approved studies relating to education must

be approved by DWGC

  • OASIS survey granting permission to use data

will be released this week

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Characteristics of Good Feedback

Specific Focused on Improvement Non-judgmental Descriptive Timely Focused on behaviors

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What was the least helpful part of this block for your learning?

  • “Fragmented and irrelevant”
  • “Definitely the "parade of lecturers" which is
  • inevitable. I wanted Dr. X, Dr. Y, and the Dr. who

did all the connective tissue stuff to teach us more! The other lecturers were fantastic but often continuity of teaching style and material is good for the student and learning.”

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Comment on the strengths of this lecturer and ways he/she could improve

  • “I really appreciated the lecture and it was well done.”
  • “I appreciated the specific information Dr. X provided,

and she welcomed and addressed questions adequately. I also appreciated the examples she provided to help us.”

  • “She was excellent! I really appreciated her breaking the

terminology and logistical things down. Her demeanor and presentation was calming and clear.”

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Evaluation process

  • Evaluations open throughout the block
  • Due 7 calendar days after being assigned
  • You are responsible for:

– Lecturer evaluations – 2 weeks of Lecturers each block – Block Small Group Facilitator evaluations – All SGFs – Course/Block evaluations – either Essentials Core OR Foundations of Doctoring

  • Human Body Block –

– Everyone completes ALL Lecturer and Facilitator evaluations – Complete either Human Body Block OR Foundations of Doctoring Course Evaluations

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  • You will receive an email notice on the day an

evaluation opens, and every Sunday night

  • OASIS emails contain a summary of the evaluations

you have to complete

  • Use the lower links to click directly to the evaluation

without logging in

Email Notices

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Use your university credentials to log into: https://ucdenver.oasisscheduling.com/

Mobile device is possible, but works best if you use the individual links from the Oasis notification email

How to Log into OASIS

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Where to Find Open Evaluations

You can also check your progress toward completing your assigned evaluations

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  • First Course

– Course – Small Groups – Lecturers

  • Human Body and Foundations of

Doctoring

– Lecturers

Evaluations Currently Open

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Small Group Facilitator Evaluation

Do not evaluate someone you have not worked with

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Lecturer Evaluation

Did not attend, review video

  • r read handouts

OR wrong lecturer

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Continue Later vs. Submit

  • Use “Save but don’t submit, I am not

done” until your evaluation is complete.

– Encouraged for course evaluations

  • Evaluation is not complete until you

“Submit.”

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Assessment in the Essentials Core

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Purpose of Assessment

  • To promote and enhance learning
  • To inform curriculum and instruction

Assessment should not promote competition Criterion-referenced: Everyone can pass! Help each other and you’ll learn more.

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Types of Assessment

Formative Assessment – Quizzes

  • Assessment FOR learning
  • Open-book, collaborative
  • Completed in Lecturio and Canvas
  • Small percentage of grade based on participation or performance

Summative Assessment – Written Exams

  • Assessment OF learning
  • Closed-book, non-collaborative
  • Completed in Examplify
  • Large percentage of grade based on performance
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Quizzes

Lecturio

  • Required weekly quizzes
  • Counts for a small percentage of the course grade based on
  • n-time completion
  • Assessment Office will monitor for genuine effort

Canvas

  • Additional quizzes may be required or optional – varies by

Block

  • May count for a small percentage of the course grade based
  • n participation or performance
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Written Exams

  • Administered in Examplify

– Take exams on your own laptop – Download the exam the night before – Proctor provides password on exam day – Secure, timed

  • Single-best-answer multiple-choice questions
  • Check syllabus for percent contribution to course

grade

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Examplify Practice Exam

Password: practice1

  • Highlight
  • Strikeout
  • Set timers
  • Calculator
  • Notes
  • Attachments

Questions? Contact Matt Cook: MATTHEW.N.COOK@CUANSCHUTZ.EDU

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Exam Day & Beyond

  • After class takes the exam, an exam validation

period begins

  • Students provided access to questions missed by

more than 30% of the class

– Posted to Canvas as a quiz – Correct answers provided as well as explanations if available – Students submit a “query” if they believe the identified answer is not correct – Queries submitted directly to the Assessment Team via email: SOM.ExamQuery@ucdenver.edu

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Exam Validation

  • In addition to student review, a psychometric

analysis is conducted on the exam

– Percentage of students answering a question correctly (p-value) – Question discrimination – Exam reliability

  • Identify any questions that do not meet

psychometric guidelines and combine with student queries

  • Block Directors consider content and statistical

information to make scoring decisions for the exam

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Exam Scoring

  • Any questions determined to be flawed are

removed from the exam before final scoring

  • Students must achieve a 70% correct or higher to

“pass” an exam

  • Difficulty adjustments made if the exam is tough
  • Exam scores are released once and they never

change

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When Will I Receive My Exam Results?

Exam Day Student Queries Due Final Exam Scores Released

Monday 9am Wednesday 6pm Wednesday Tuesday 9am Thursday 6pm Thursday Wednesday 9am Friday 6pm Friday Thursday 9am Monday 6pm Monday Friday 9am Monday 6pm Monday

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After the Exam

  • Entire exam posted to Canvas as a quiz

– Can “answer” questions again – Correct answers – Explanations/rationales provided at minimum for the questions missed by more than 30% of the class – Flawed questions removed

  • Requests for clarification always encouraged, but

exam scores will never change

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Contact Us!

Susan Peth Brooke Parsons Rachael Tan Tai Lockspeiser

Evaluation Email: SOM.Evaluations@ucdenver.edu Assessment Email: SOM.ExamQuery@ucdenver.edu

Assessment, Evaluation, and Outcomes Office Website: www.medschool.ucdenver.edu/evaluation