Introduction to Business Services Benefits to Workers Comp Policy - - PowerPoint PPT Presentation

Introduction to Business Services

Benefits to Workers Comp Policy Matter!

Ear l P. Bur k e, MBA, SBA, SFO, SFSA Assist ant Super int endent and Chief Financial Officer Div ision of Bu sin ess Ser v ices & Operat ions

New Employee Orientation July 25-27, 2018

HINDS COUNTY SCHOOL DISTRICT

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Mission and Vision

Mission: Provide an engaging and empowering environment that ensures excellence Vision: HCSD is a collaborative environment where we explore the world, experience authentic learning, enhance our character, envision our dreams, pursue excellence and celebrate success.

HINDS COUNTY SCHOOL DISTRICT

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This Photo by Unknown Author is licensed under CC BY-NC-SA

Standard 7 Public Funds and Property

HINDS COUNTY SCHOOL DISTRICT

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Cautionary Tale Pulled From REAL Life…

HINDS COUNTY SCHOOL DISTRICT

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Business Services Duties

Operations

• Building Plant Operations
• Construction Management
• Copier and Printing Services
• District Vehicle Fleet Management
• HVAC Services
• Lawn Services
• Maintenance Services
• 16th Section Land Management

Business Services

• Accounting/ Audit
• Accounts Payable
• Budgeting
• Contract Management
• Employee Insurance/ Benefits
• Fixed Assets and Property Control
• Human Resources
• Insurance - General Liability, Risk

Management and Workers Compensation

• Payroll
• Purchasing
• State Reporting
• Travel Advances and Reimbursements

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HINDS COUNTY SCHOOL DISTRICT

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Business Services Website

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HINDS COUNTY SCHOOL DISTRICT

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Employee Self Service

https://hinds.munisselfservice.com

 Pay Check Images  Personal Information changes  Paycheck Simulator  Leave Balance Information  Request Time-off  W-4 Information  New and Past W2’s

On our Self Service home page we have an Employee Self Service (ESS) User Guide that can be downloaded to help you navigate in the system.

Download the new ESS mobile. Step 1. Download the MUNIS ESS MOBILE APP to your cellphone from the app store. Step 2. Click the MUNIS ESS MOBILE APP to open. Step 3. Do one of the following to establish the WEB SERVICE URL. Scan the QR Code image below or Manually Enter the URL below https://hinds.munisselfservice.com Step 4. Enter your ESS User Name and Password Step 5. Select Remember User Name Step 6. Click Login

HINDS COUNTY SCHOOL DISTRICT

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Em ail I s Our Prim ary Com m unication Tool of the District

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HINDS COUNTY SCHOOL DISTRICT

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Two major areas, Payroll Accounting and Payroll Administration. Payroll Accounting consists of:

• 1. calculating earnings and related withholding for taxes and other

deductions,

• 2. recording results of payroll activities, and
• 3. preparing required tax returns to federal, state and local tax

agencies. Payroll Administration deals with managerial tasks. Payroll administration includes:

• 1. Managing employee personnel and payroll information
• 2. Compliance with federal, state and local employment laws

Payroll 1 0 1 …

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HINDS COUNTY SCHOOL DISTRICT

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School Year Calendar

 Shows normal work days for 187 day and 238 day employees  Supervisors of employees that work more than 187 but less than 238 days, use calendar to determine beginning and end dates  Green Shade – 187 work days  Blue Shade - 238 work days  Yellow Shade – No Students/ Staff Professional  Red Shade – District/ Schools Closed  Suggestion: Once Principal and Hourly employee decide start and end dates, they should document on this calendar and attach with At-Will agreement

HINDS COUNTY SCHOOL DISTRICT

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[DJCA] Schedule and Processing…

 One (1) payroll is processed once per month.  Processed two (2) days before the final work day of the month.  All pay actions received by the end of the pay cycle are paid.  Any pay actions received after the deadline will be processed during the next applicable payroll cycle.  Error corrections are made as timely as possible, but are subject to federal and state tax reporting concerns.  Every effort is made to ensure timely payment of employees.

HINDS COUNTY SCHOOL DISTRICT

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Direct Deposit…

 Mandatory.  Forms due by the 10th of month.  Changes to or closing of account require completion of new form.  Report to Payroll ASAP to avoid payroll delay.  When making the decision to change bank

• r close your account, please do not do this

after the payroll cycle ends.  There is no flexibility on Direct Deposit!  It will be processed on time!

HINDS COUNTY SCHOOL DISTRICT

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Salary Schedules…

 Updated annually.  Available on Website.

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HINDS COUNTY SCHOOL DISTRICT

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Payroll Notes…

 All Supplements (coaching, additional days, etc.) are paid in 12 equal installments.  If the supplement is dropped or removed from an employee, it will be terminated as soon as possible.  If an employee quits an assignment and a resulting overpayment is determined, the entire amount will be deducted from the employees next paycheck.

 If employee terminates before the end of school year, the entire amount withheld will be paid in the next payroll cycle minus any deductions.

HINDS COUNTY SCHOOL DISTRICT

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Understand Your Com pensation

HINDS COUNTY SCHOOL DISTRICT

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[DJCA] Pay Day Schedule

§ 37-9-39. Time of payment of salaries

(1)All school districts shall process a single monthly payroll for licensed employees and may process a single monthly ..., in the discretion of the local school board, … , except for December, when salaries or wages shall be paid by the last working day. ... in equal monthly installments ... Any employee failing to complete ..., and who receives payment ..., shall become liable ..., plus interest ... at the time ... discontinues ... service. (2)Any school employee whose employment ends during a school term, … ,shall be paid ... only for … (time) actually worked. … (No) ... payment of salary or wages when no work has been performed.

HINDS COUNTY SCHOOL DISTRICT

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Pay Stub…

 Employee Number – Learn it. Remember it. Use it.  Employee Name  Department – Your school location code.  Advice Date – Date payroll was processed.  Week Ending – Date in month payroll check covering.  Type – Denotes payroll

• frequency. All employees are

monthly.  Advice Number – Check Number  Advice Amount – Net amount value of check or deposit.

HINDS COUNTY SCHOOL DISTRICT

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Your Pay Stub…

 Deductions – A full list of all deductions applied to your monthly pay.

 Federal, State & Local taxes  Health & Life Insurances  Investments  Retirement  Bank Deposits  Other

 Current – The amount deducted from your current pay check.

 The total should equal the total of your pay for the month.

 YTD – The calendar year total of all deductions starting January 1 to the date

• f the pay check.

 Note: Modifying deductions will have unpredictable effect on YTD.

HINDS COUNTY SCHOOL DISTRICT

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Your Pay Stub…

 Leave – List of Sick Leave, Personal Leave and FMLA Leave.  Earned – The amount of days an employee earns at the beginning of the Fiscal Year. July 1.  Used – The amount of days in each group an employee has exhausted at the date payroll cycle ended.  Payroll cycle ends near the middle of each month. Leave days used after the middle of the month may not be reflected in the balance shown on the pay advice for that month.  Balance – The remaining balance in each leave class at the time payroll cycle ended.  It is your responsibility to know your own leave balances.  Failure to do so may result in an employee exceeding available leave.  Exceeding leave will cause employee to lose pay.

HINDS COUNTY SCHOOL DISTRICT

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Your Pay Stub…

 Federal – Federal Income Tax Withholding from W-4 form.  State – State Income Tax Withholding from State Tax Form.  M/ S – Indicates how employee wants tax applied (Married/ Single).  Exemptions - Indicates number of withholdings claimed.  Extra – Indicates any extra amounts employee requests to be withheld.  NOTE:  Employee should monitor this section and make sure that all information is correct.  It is the employees responsibility to verify that tax status and withholdings are correct.  Business Services staff shall not make recommendations about employee taxes.  Employee should consult with their individual tax preparer.

HINDS COUNTY SCHOOL DISTRICT

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[ CGPH] Employee Leave…

 Review Policy CGPH on Leaves and Absences.  Leave provision do not start until new employees officially report to work for the first day.  Based on fiscal year.  187-219 day employee receives 7 sick and 2 personal days.  220-237 day employee receives 8 sick and 2 personal days.  238 day employee receives 9 sick and 12 personal days.  Days are prorated, if employee starts after normal start date.  If employee terminates before end of year, employee’s pay will be adjusted for days taken beyond prorated amount.  Complete Leave Forms  Each school has a procedure. Your principal will provide information.

HINDS COUNTY SCHOOL DISTRICT

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[ CGPH] Employee Leave… Sick vs. Personal

Sick Leave  Sick leave (ethically) must be used for:  personal illness  illness or death of immediate family member (bereavement)  or someone whom the employee is

• responsible. (Policy defines immediate

family)  Unused days carry over year-to-year. Unlimited.  Optional dental and medical treatment or surgery should be scheduled at time when school is not in session if doing so will not cause medical risk. Personal Leave  Can not be taken on:  The first day of school term (Military exception)  The last day of school term (Military exception)  May be used as you desire  Requires prior written permission  Employees may bank up to 5 days per year  Max 10% of any school staff may be granted personal leave on any day.

 First request basis

HINDS COUNTY SCHOOL DISTRICT

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[ CGPH] Employee Leave… Sub Pay Days

Sub Pay Days  For the first 10 days, after classroom teacher’s Sick leave is exhausted because of illness, classroom teacher will be paid per diem less cost of substitute teacher.  Substitute Cost is $130 per day  Does not apply to Halftime employees or employees other than classroom teachers Other Types  Jury Duty  No pay deducted  Must show proof of summons  Profession Leave  Available for approved absences for required training  Requires approval of supervisor and superintendent  Other Absences  Made in writing  Require approval of supervisor and superintendent  Full pay deduction will apply

HINDS COUNTY SCHOOL DISTRICT

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Verification of Absence Form

Completed form submitted to your schools attendance designee (See Principal) Date of Absent: The date Comp Time is being used Full Or Half Day: This can be Hours to be used Code/ Reason: Comp Time Substitute’s Name & SSN: Date Comp Time was earned Automation: January 2019

HINDS COUNTY SCHOOL DISTRICT

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Insurance/ Benefits… Remember…

 Maintain updated name and address information with your insurance carriers.  Obtain change request forms through Human Resources.  Employees who enroll in 125 Cafeteria Plan may not make changes to their deductions until the next open enrollment period unless there is a qualifying event. (October 1 to October 31;

annually)

 Manage your insurance coverage.  We do not discuss your insurance or pay information with anyone, including spouses.  Know your insurance coverage(s).  Keep your policy information handy as well as contact numbers for the agents should you have any questions regarding your policy.  Monitor your insurance premiums.  Any discrepancies in premium deductions should be reported to the Business Office immediately.

HINDS COUNTY SCHOOL DISTRICT

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[ GCRAA] - Fair Labor Standards Policy

Hourly Workers and Overtime Each employee subject to FLSA shall be paid in accordance for all hours worked. Compensable time includes all time that an employee is required to be on duty. All salaried non-exempt employees shall work an eight (8) hour work day. Coffee breaks, waiting time, and meal periods, which are frequently interrupted by calls to duty are hours worked and are compensable. Unencumbered lunch breaks of thirty (30) minutes or more are not compensable. Employees are expected to arrive and depart at or about the time specified by their immediate supervisor (schedule), unless requested to work overtime by their supervisor. All overtime shall be recorded ... Failure to follow board policy on overtime will result in dismissal of any employee who violates the policy. Revised at the August 12, 2010 Board Meeting) Policy amended to read: Employees shall use the fingerprint scanner to record the exact time of arrival and departure from work.

HINDS COUNTY SCHOOL DISTRICT

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[ GCRAA] - Fair Labor Standards Policy

Hourly Workers and Overtime

If a Classified Worker earns at least an hour of overtime at the end of the payroll cycle an email is sent (Beverly Hay) listing the employee(s) with

• vertime.

Please indicate out to the side of each name the reason overtime was granted and send the email back to the appropriate person in a timely manner preference within the hour due to deadlines.

HINDS COUNTY SCHOOL DISTRICT

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Other Policies

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HINDS COUNTY SCHOOL DISTRICT

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Student Accident Reports…

 Complete thoroughly.  Provide as much detail as

possible.

 Submit to Principal

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HINDS COUNTY SCHOOL DISTRICT

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 Cards are state funds appropriated directly to teachers

for the purchase of classroom supplies, materials & equipment.

 Allocation amount will be the same in all districts.  New cards will be issued each year.  Cards will be issued in mid September.  Cards will suspend at March 31, 2019  Teachers are required to turn in the card to the district if

the teacher leaves the district.

 Teachers must notify the school district immediately if

the card is lost, destroyed or stolen.

EEF PROCUREMENT CARDS

HINDS COUNTY SCHOOL DISTRICT

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 Teachers are responsible for

repaying the state for any purchases that are considered unallowable.

 By random, cards are selected

by the MDE for audit.

 Audits of purchases made by

teachers using the procurement card are an audit of the individual teacher and not part

• f the school district’s annual

financial audit.

EEF PROCUREMENT CARDS

 Teachers are required to retain

receipts or copies of receipts of purchases made using an EEF procurement card for five years for audit purposes.

 Equipment purchases. The district will

show the item as equipment donated to the district by the State of Mississippi.

HINDS COUNTY SCHOOL DISTRICT

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Other Purchasing…

 If you want or need to buy something, see your school bookkeeper.  You must complete a requisition with all relevant purchase information.  Give your requisitions to your school bookkeeper and they will process it for a purchase order.  All purchases require a purchase

• rder before purchasing the item.

 You can not buy an item and submit a receipt for reimbursement.  You do not have the authority to verbally agree to a purchase or approve a purchase.  If you do so in any way the purchase relationship is between you and the vendor and you will be personally liable for paying the vendor.  If you have any questions, your school bookkeeper should be able to help you.

HINDS COUNTY SCHOOL DISTRICT

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Fixed Asset – Room Inventory

 Should be posted in your room.  Updated as items enter or leave your room.  Must list all items in room  Must be signed by the person responsible for the room

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HINDS COUNTY SCHOOL DISTRICT

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Fixed Asset Assignment – Hand Receipt

 Short-term assignment  Check out of property from district  Authorizes removal  Documents responsibility for property  Approvals shall be limited to one school year  Documents property during audit  Property is subject to immediate recall at any time

HINDS COUNTY SCHOOL DISTRICT

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Your Responsibility to Control and Protect HCSD Stuff

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HINDS COUNTY SCHOOL DISTRICT

ENGAGING | EMPOWERING | ENSURING | EXCELLENCE

[DIAB] Internal Control of Cash Receipts

...shall develop a plan of organization ... so arranged and ... designed as to ... exercise effective accounting control over assets, liabilities, revenues, and expenditures. The work of employees shall be subdivided so that no single employee performs a complete cycle of

• perations.

(Separation of Duties) All monies shall be receipted ... Under no circumstances shall monies be deposited ...without a proper receipting of such monies. Any and all documentation ... shall be maintained on file.

HINDS COUNTY SCHOOL DISTRICT

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[DIAB] Cash Receipts

All funds received through ... schools ... shall be receipted on a pre-numbered receipt book and receipts shall be issued in order as numbered. The receipt shall show from whom the money was received, the amount, for what purpose the money was collected, the date of the transaction, and any other necessary accounting information. All funds collected shall be deposited on a daily basis. Cash shall be deposited daily or whenever more than $100.00 shall be accumulated.

Each receipt should have

• Date
• Name of remitter
• Amount
• Description
• Project code (if applicable)

HINDS COUNTY SCHOOL DISTRICT

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[DIAB] Funds Collected by Teachers

Teachers should keep a list of:

• Students who have paid
• How much was paid
• Purpose of collection

(No more than $20.00 should be kept in a teacher’s classroom at a time) Money with documentation should be submitted to Principal’s office.

HINDS COUNTY SCHOOL DISTRICT

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Handling Money

39  Utilize My School Bucks Online School Store  Teacher Receipting Instructions  No funds should be accepted without the teacher’s receipt book.  Never cash a personal check out of the funds you have collected.  Any teacher noting a shortage of monies shall report it immediately to the principal who in turn shall report it to the Business Office.  Receipting School Funds  Count all funds turned into the office.  The teacher, sponsor, etc. must send a receipt book or receipt sheet with the money.

HINDS COUNTY SCHOOL DISTRICT

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Other…

 School HVAC Set Points are 70-73 degrees  Warning: USE OF CANDLES TO HEAT THERMOSTATS IS

• VANDALISM. OPEN FLAMES ARE PROHIBITED

 Be warned that each thermostats is $425 plus labor to replace and

• repair. Just as with students, if any employee willfully destroys, cuts,

deface, damages, or injures any school building, equipment, or other school property, he/she shall be liable to disciplinary action and shall be liable for all damages.

 Use of Copiers: Your Employee Number gives you copy ability. Do not give it out.  All Payments to Employees for Travel Advances and Travel Reimbursements are paid by Electronic Funds Transfer (EFT)

 This is not optional.  The payment is deposited into the same bank account as your payroll check.  Employees receive an emailed check copy (See picture) from Acctspayable ap@hinds.k12.ms.us on the day of deposit.  Travel Advances are deposited no more than (5) business days in advance of the trip.  Travel Reimbursements are process based on receipt of request and approval.

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HINDS COUNTY SCHOOL DISTRICT

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 Notify principal or designated supervisor immediately.  Make sure your principal or supervisor complete the forms and send them to Central Office – Attn: Christie Jones.

“Mississippi Workers Compensation – 101”

 This policy adheres to the Workers’ Comp

Statue

 An injured worker must give his employer

notice of an injury within 30 days of the injury).

 By fax at (601) 857-8548, or  By email or copier scanner at

cjones@hinds.k12.ms.us

HINDS COUNTY SCHOOL DISTRICT

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Worker’s Compensation Forms

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HINDS COUNTY SCHOOL DISTRICT

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Family Medical Leave Act (FMLA)

Eligibility  As New Employee you are not currently eligible.  Employees

 Worked for employer at least 12 months (does not need to be consecutive)  Worked at least 1,250 hours in 12 months prior to start of leave

 Leave period  Extends 12 months from the first day of request  Example –  Mr. X requests FMLA leave on August 24, 2018.  If eligible, he will be granted 12 weeks

• f unpaid leave.

 The period of time will extend from August 24, 2018 to August 23, 2019.  Purpose of Leave  Birth of child and to care for newborn  Placement of child for adoption or foster care  To care for immediate family member with serious health condition  Employee’s own serious health condition

HINDS COUNTY SCHOOL DISTRICT

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General FMLA Guide

Definitions

 “Care for” includes

 Physical and psychological care  Basic medical, hygiene or nutritional needs

 “Immediate Family Member”

 Spouse (husband or wife as defined by MS law  Child, including biological, adopted or foster child  Under age 18  18 years of age or older and incapable of self care due to mental or physical disability  Parent (biological or historically in loco parentis)

Note: Employees are eligible to use sick time but not FMLA for other immediate family members, as defined by HCSD policies and procedures, namely brother, sister, grandparent, grandchild, son-in-law, daughter-in-law, brother-in-law, sister-in-law, father-in-law, mother-in-law. 44

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HINDS COUNTY SCHOOL DISTRICT

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General FMLA Guide

Definitions (Cont’d)  “Serious Health Condition”

 Inpatient care, or  More than 3 days of incapacity that also involves:  2 or more treatments by a health care provider, or  Regimen of treatment, such as prescription or therapy  Any period of incapacity due to pregnancy or prenatal care  Chronic serious health condition, that is  Requiring periodic visits for treatment  Continuing over an extended time period, or episodic  Permanent or long-term period of incapacity due to a condition for which treatment may not be effective  Any period of incapacity due to pregnancy or a chronic serious health condition, even though employee or family member does not receive treatment during the absence—and even if the absence does not last more than 3 days

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HINDS COUNTY SCHOOL DISTRICT

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 Intermittent or Reduced Schedule Leave  Family Leave – Can be taken intermittently or on a reduced leave schedule day (with approval)  Medical Leave –  Must be medically necessary  Employer may require a medical certification  Employee must make reasonable effort to schedule leave so as to minimize disruption of employer’s

• peration

 Employer can temporarily transfer employee to position of equivalent pay and benefits

General FMLA Guide

Family Medical Leave Act (FMLA) Requests…

1.

Report potential absences to your principal as soon as possible.

 Absences over 4 days will be reported to

HR

2.

Federal Law determines FMLA eligibility, not you or your principal/ supervisor.

3.

Forms should be completed thoroughly.

4.

Provide as much detail as possible.

5.

Submit to Human Resources

HINDS COUNTY SCHOOL DISTRICT

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[DFK] Donations - Gifts and Bequests to District

The Hinds County School District’s Board of Education shall accept or reject gifts and bequests on the recommendation of the superintendent. The criteria for a gift or bequest to be acceptable are as follows: 1. It must become the property of the Board of Education of the Hinds County SchoolDistrict. 2. It must be compatible with the district’s goals, objectives and standards. 3. It must have a legitimate school use. 4. It must not create an imbalance in educational programming for the school levelintended. 5. It must not incur a district responsibility to replace when lost, stolen, or outmoded unless the loss of the item(s) results in a negative quantity of the item for that school when compared to the district standard for the school level involved. 6. It must be assessed for fixed assets as explained below. Any school principal considering acceptance of a gift on behalf of the district shall follow district policies and procedures involving gifts. The principal shall obtain the superintendent’s approval of a gift prior to proceeding with any binding commitments or contract initiation. Any cost related to installation shall be borne by the donor. Approval of the gift by the superintendent must be in writing and must be received by the principal before any action is taken to indicate acceptance of the gift by the district and/or the individual school.

Notice Of Donation Form

HINDS COUNTY SCHOOL DISTRICT

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[DJE-E] Purchasing Law Guidelines

No purchase shall be made without prior approval of the Business Manager. To ensure compliance with state law, purchases of equipment and supplies will be made through central office purchasing. To make a purchase, the steps listed below must be followed. Any deviation from these guidelines may result in a violation of the State Purchasing Laws. Any employee who shall incur a violation by not following the guidelines shall be personally responsible for all repercussions, including payment to vendors. An item that is on State Contract may be purchased for any amount without bids

• r quotes. Non-State Contract items costing less than $5000.00 may be

purchased without bids or quotes. Non-State Contract items costing $5000.01– $49,999.99 must have two quotes attached to the purchase order submitted to central office. Items costing $50,000. or more must be advertised for bid by central office purchasing. The bid process may take up to four (4) weeks.

HINDS COUNTY SCHOOL DISTRICT

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[DJE-E] Purchasing Law Guidelines

The Purchasing Procedure is as follows:

1.

A requisition will be completed and signed by the appropriate person needing the item.

2.

The requisition is forwarded to the school bookkeeper who enters into MUNIS purchasing workflow.

3.

The requisition follows established electronic workflow for approval and processing. NOTE: NO PURCHASE CAN BE MADE PRIOR TO THE PURCHASE ORDER BEING APPROVED BY CENTRAL OFFICE.

4.

When the order is received, the receiver will verify that the items received match the purchase order and that all items are received in good condition. If there is a discrepancy, the receiver will note the discrepancy and call the vendor.

5.

The receiver’s signature on the invoice authorizes payment and indicates that the items

• rdered and invoiced have been received in good condition at the school.

6.

Once approved for payment, it is entered in MUNIS Accounts Payable for payment referencing the appropriate purchase order.

HINDS COUNTY SCHOOL DISTRICT

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[EFA] Data Breach Prevention

• 1. Purpose

It is the policy ... that employees comply with the Mississippi mandated identity theft prevention laws and School District data breach procedures. Employees are required to protect the sensitive personally identifiable information about students, employees and

• thers from inadvertent, negligent and willful disclosure or breach of such information, data
• r records. Violation of this Policy may result in corrective action up to and including

termination and may be punishable by law.

• 2. Definition

Data Breach - Disclosure of personal information pertaining to students or staff by any unauthorized person. Personal Information - The first name or first initial and last name of any student or staff in combination with and linked to any one or more of the following: (1) social security number; (2) driver’s license number or State identification card number; and (3) financial account number or credit or debit card number, in combination with any required security code, access code, or password that would permit access to an individual’s financial account. Personal information does not include publicly available information that is lawfully made available to the general public from federal, state or local government records.

HINDS COUNTY SCHOOL DISTRICT

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[ EGB] Student I nsurance Program

Parents should be reminded: Students participating in varsity athletics are required to submit a statement signed by the parent/ guardian indicating that the school is not to be held responsible for injuries sustained during participation in the varsity sport. The student shall purchase accident insurance and shall present a statement signed by his/ her parent or guardian that the family has such coverage. Participation in extracurricular activities is voluntary. The Hinds County School District does not furnish student insurance, nor does it sell insurance or act as agent for any insurance company or local insurance agency. Students shall not be allowed to participate in school sponsored activities where there is reasonable risk of injury or death without parent/ guardian furnishing a signed statement certifying that health/ accident insurance coverage exists on such student.

HINDS COUNTY SCHOOL DISTRICT

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[ JS] - Fee Policy

FEE POLI CY ... authorizes the superintendent to charge reasonable fees, but not more than the actual cost, for the following: 1. Supplemental instructional materials and supplies, excluding textbooks; 2. Other fees designated by the superintendent as fees related to a valid curriculum educational objective, including transportation; and 3. Extracurricular activities and any other educational activities of the school district, which are not designated by the superintendent as valid curriculum educational objectives, such as band trips and athletic events. Fines may be charged for overdue library books, lost or damaged library books, textbooks, or school property; but no fine may exceed the actual cost of the

• item. All fees authorized to be charged under this policy, except those fees

authorized under (3) above, shall be charged only upon the condition that a financial hardship waiver may be granted upon request pursuant to the following.

HINDS COUNTY SCHOOL DISTRICT

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[ JS] - Fee Policy

FI NANCI AL HARDSHI P W AI VER POLI CY

All fees authorized ... shall be charged only upon the following conditions: §37-7-335 1. Applications for hardship waivers shall be kept in the strictest of confidence ... 2. Pupils ... shall not be discriminated against nor shall there be any overt identification of any pupil who has received a financial hardship waiver by use of special tokens or tickets, announcements, posting or publication of names, physical separation, choice of materials, or by any other means. 3. In no case shall ... expose any pupil receiving a hardship waiver to any type stigma or ridicule by

• ther pupils or school district personnel.

4. The confidentiality provisions of this policy shall apply equally to any students who have an inability to pay any fees authorized by this policy. 5. Hardship waivers will be determined by the following criteria: Medicaid, food stamp and free lunch eligibility. In no case shall the inability to pay the assessment of fees authorized under the provisions of this Fee Policy result in a pupil’s being denied or deprived of any academic awards or standards, any class selection, grade, diploma, transcript, or the right to participate in any activity related to educational advancement. Application forms for Waiver of School Fees may be obtained from the Hinds County School District Business Office at 13192 Highway 18, Raymond, MS.

HINDS COUNTY SCHOOL DISTRICT

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Heat and AC Settings & Repair

• Set points for Heating and AC
• Start times for Heating and AC are

established.

• Requests for modification of times or event timing –

email Adam Davis with Star Services at least 24 hours in advance

• Request for maintenance – email Adam Davis and Cc:

Christie Jones

• Repair services within 8 hours
• Schools should verify operation of Heating and AC 2

hours before major testing or other events.

HINDS COUNTY SCHOOL DISTRICT

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Earl P .Burke Assistant Superintendent for Business Services &Operations Chief Financial Officer Office:601-857-7070 FX: 601-857-8548 Cell:601-946-5718 email: eburke@hinds.k12.ms.us Website:Welcome to Business Services “The main thing is to keep the main thing the main thing.” Steven Covey

Questions or Comments?

HINDS COUNTY SCHOOL DISTRICT

ENGAGING | EMPOWERING | ENSURING | EXCELLENCE

Thank You!

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