INDIGENOUS ARTS CultivART Internships program Component 3 Mentor - - PDF document

INDIGENOUS ARTS CultivART Internships program Component 3 – Mentor Program Presentation 2020-2021

1. WHAT ARE THE FIRST ITEMS I NEED TO KNOW ABOUT THIS PROGRAM? 1.1. WHO IS THIS PROGRAM FOR? Indigenous peoples with extensive experience recognized by their peers in Indigenous arts and culture who wish to mentor an intern during their internship in a professional arts organization. This presentation is addressed to mentors. Organizations should consult the INDIGINEOUS ARTS ​CultivART Internship Program – Component 2 – Indigenous and Non-Indigenous Host Organization. Interns should consult the INDIGENOUS ARTS CultivART Internship Program - Component 1 The Interns​. 1.2. WHAT IS THE PURPOSE OF THIS PROGRAM?

• To build a new generation of Indigenous cultural workers in the arts and culture

sector and contribute to the advancement of the Indigenous arts and culture sector.

• To foster fruitful two-way exchanges and intersectional dialogue on Indigenous

realities.

• To provide non-Indigenous and Indigenous arts and culture communities with an

Indigenous perspective.

• To build a professional support network between mentors and emerging workers.
• To this end, the Conseil des arts de Montréal’s Indigenous Arts Committee has

developed a paid internship program with established Indigenous and non-Indigenous arts

• rganizations.

These internships are for emerging Indigenous artists and cultural workers, who will be guided by a mentor from Indigenous communities in Canada. 1.3. WHAT SHOULD I KNOW ABOUT A FIRST TIME APPLICATION? Candidates who apply for the first time will be able to contact the Program Manager in

• rder to clarify the eligibility and evaluation criteria. (See section 10.2)

1.4. WHEN IS THE DEADLINE? One deadline per year: October 28, 2020 at 11:59 PM. See section 9. 1.5. WHERE CAN I FIND REFERENCES REGARDING CERTAIN TERMS USED? Do not hesitate to consult the glossary at the following websites: www.artsmontreal.org/en/glossary www.artsmontreal.org/fr/glossaire 1.6. WHAT ARE THE OBJECTIVES OF COMPONENT 3 – MENTOR? The purpose of this component is to create a bank of Indigenous mentors to guide interns in their chosen career path and within the internship setting. 1.7. WHO CAN BECOME A MENTOR? An Indigenous person (First Nations, Inuit and Metis of Canada) who is:

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• an Elder;
• an Indigenous person with professional experience in arts and culture
• rganizations;
• r a leader from Indigenous communities.

2. WHAT ARE THE CONDITIONS TO SUBMIT AN APPLICATION? 2.1. GENERAL ELIGIBILITY CONDITIONS

• Be an Indigenous artist or cultural worker (​First Nations, Metis and Inuit of

Canada​);

• be a Canadian citizen or permanent resident;
• have their place of residence in Canada.

3. WHAT ARE THE ELIGIBILITY CRITERIA? 3.1. INELIGIBLE MENTORS

• The mentor cannot be an employee of the host organization during the internship

period. 3.2. INELIGIBLE APPLICATIONS

• Incomplete applications;
• applications received after the deadline.

These applications will not be evaluated by the evaluation committee. 4. WHAT ARE THE FEATURES OF THE PROGRAM? 4.1. WHAT IS THE DURATION OF THE INTERNSHIP? The duration of the internship is approximately six months, either:

• between January 1, 2021 and July 31, 2021
• r
• between August 1, 2021 and December 31, 2021

Internships are available in the following areas:

• management
• curation
• project development
• arts assistantship
• communications
• production
• market development, etc.

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4.2. WHAT IS THE DURATION OF THE GUIDANCE? The duration of the mentor’s guidance is approximately one hundred and fifty (150) flexible hours and takes place throughout the internship according to a schedule established in collaboration with the intern. 4.3. HOW MANY REQUESTS WILL BE ACCEPTED? The program anticipates offering five (5) internships. 4.4. WHAT DOES MENTORSHIP MEAN IN THIS PROGRAM? Refers to a supportive, collaborative and reciprocal relationship with an Indigenous mentor, such as an Elder, a person with professional experience in arts and culture

• rganizations,
• r

a leader from Indigenous communities. The mentor provides professional, personal and confidential support to a less experienced Indigenous person in a non-Indigenous or Indigenous setting. 4.5. HOW DOES THE PAIRING PROCESS BETWEEN A MENTOR, INTERN AND HOST ORGANIZATION WORK? 1. The candidate submits their application, which includes their objectives and the environment in which they wish to carry out their internship; 2. The organization submits an internship proposal; 3. The mentor submits their application and presents their experience; 4. The pairing process begins with the Indigenous Arts Committee, which matches an intern, organization and mentor; 5. The candidate considers the proposed options and indicates their preferred choices; 6. The Conseil’s project manager contacts the individuals involved and ensures that all parties are in agreement. Note: The intern, mentor and host organization can be paired prior to applying (optional). If this is the case, it is important for all parties to include this information in their respective applications. 4.6. HOW MUCH WILL THE MENTOR BE PAID? The mentor will receive a fee of up to five thousand dollars ($5,000) for approximately

• ne hundred fifty (150) hours at an hourly rate of $33.33.

4.7. IS IT POSSIBLE TO RECEIVE FINANCIAL SUPPORT FOR ACCESSIBILITY COSTS RELATED TO THE SUCCESSFUL COMPLETION OF THE PROJECT? The Conseil is committed to fostering access to the arts and artistic practice for all Montrealers and recognizes that the costs related to accessibility for individuals with visible or invisible disabilities or who are deaf represent a barrier to that accessibility. Eligible applicants may apply for additional financial support to cover some or all of the accessibility costs related to a project receiving an operating grant from the Conseil, provided that the accessibility costs are directly related to the project that is the subject

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• f the application. Priority will be given to project proposals that directly support artists

with visible or invisible disabilities, or who are part of the Deaf community. The maximum amount awarded per project for presenting organisations welcoming audiences with visible or invisible disabilities, or who are part of the Deaf community is $2,000. Information on eligibility, the application procedure and evaluation is available here: https://www.artsmontreal.org/en/programs/accessibility-costs For further information, please contact ​salome.viguier@montreal.ca​. We learn through adaptation, and we are always listening to your feedback. Thank you for your suggestions. 5. HOW ARE APPLICATIONS EVALUATED? 5.1. WHAT IS THE EVALUATION CRITERIA? The evaluation committee will take into account the objectives of the program and the following evaluation criteria:

• the quality of the mentor’s experiences;
• their capacity to offer guidance;
• bjectives that motivate them to become a mentor.

5.2. WHO CARRIES OUT THE EVALUATION AND HOW ARE DECISIONS MADE? 5.2.1. What is the procedure? A four-step procedure 1. Receipt of applications and verification of eligibility by the Indigenous Arts Project Manager reporting to Conseil management; 2. Evaluation and recommendation by the Indigenous jury of peers; 3. Proposed allocation of grant amounts by the Indigenous Arts Committee and recommendations to the Board of Directors; 4. Board of Directors meeting for final decisions and awarding of grants. 5.2.2. Who else has access to my request? If necessary, the Conseil may, for the purposes of analysis, consult with

• rganizations concerned by the same grant applications or with experts.

The Conseil guarantees the confidentiality of all personal information in its possession and restricts access to all confidential documents it receives, subject to the ​Act respecting the Protection of Personal Information in the Private Sector ​(Chapter P-39.1).

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6. HOW DO I SUBMIT MY REQUEST? 6.1. WHAT MEDIUM SHOULD I USE TO SUBMIT MY REQUEST? Please visit ​www.artsmontreal.org/en/orora​ to follow the instructions to complete an application for financial assistance. You will be asked to complete your profile and update it as needed, as well as have access to your application history and correspondence with the Conseil. If you have any difficulties or questions, please contact the Conseil: (514) 280-3580 or artsmontreal@ville.montreal.qc.ca ​by mentioning ORORA. 6.2. CAN I SUBMIT A VIDEO APPLICATION? IF SO, WHAT IS THE PROCEDURE? Yes, it is possible to submit a video application. If you choose to submit your application in video format, you must answer the questions on ORORA and ensure that your video does not exceed 5 minutes in length. 6.3. WHAT IS THE MAIN FOCUS OF MY APPLICATION? A mentor will be paired with an emerging Indigenous artist or cultural worker who wishes to broaden their experience in an arts and culture organization. Mentors may indicate the type of intern they wish to be paired with. They will have to specify it through writing, video or audio:

• the type of organization sought and why;
• the type of activities sought and their context;
• the objectives and expected results.

6.4. WHICH DOCUMENTS DO I ATTACH?

• A short version of the c​urriculum vitae and biography (optional) of the mentor​.

6.5. WHY DO I HAVE TO COMPLETE A SELF-ASSESSMENT FORM? The self-assessment form allows the board to collect data that will be compiled for statistics for analysis, research, or for evaluation purposes by the Conseil. They will also be consulted in the management of programs and financial allocations or assignment of services. 6.5.1. Where can I find this form? The self-assessment form is available on your organization's profile within the ORORA portal ​https://orora.smartsimple.ca/ 6.5.2. How will​ ​the​ ​data​ ​be managed? The data collected will remain confidential under the ​Act respecting the protection of personal information in the private sector ​(Chapter P-39.1). Consultation and management of data will be done by Conseil members whose knowledge of personal information is necessary to carry out their functions.

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6.5.3. Am I obliged to answer questions? Under the Charter of Human Rights and Freedoms (Chapter C-12), it is your choice whether you wish to answer questions or not, however we strongly encourage you to do so. Your contribution is important to illustrate a true portrait of Montreal's artistic communities. Failure to respond will not be detrimental to the assessment of your application in the majority of Conseil programs (General Program, Tour Program, etc.). However, if you refuse to provide your personal information, the Conseil des arts de Montréal may not be able to process your request when it comes to certain programs that cater to a specific clientele (emerging artists, Indigenous peoples, cultural diversity, etc.). Certain information only deemed truly essential for the evaluation of specific programs may be shared with members of the evaluation committees (peers) and the Board of Directors. 6.5.4. Do I have access to the data collected? Individuals may consult the nominative information that the Conseil holds about them, in accordance with the ​Act respecting the Protection of Personal Information in the Private Sector​; see DIVISION IV – ACCESS BY PERSONS CONCERNED (sections 27 to 33). 6.6. CAN I RECEIVE FINANCIAL SUPPORT TO PREPARE A GRANT APPLICATION? The Conseil recognizes that for some individuals, the grant application process requires access to services, tools or manipulation abilities that are outside the artistic framework and may require outside assistance. To ensure greater equity in program accessibility, eligible applicants can apply for financial support

• f

up to $250 per project per year by contacting salome.viguier@montreal.ca​. For more information:​ ​https://www.artsmontreal.org/en/programs/accessibility-costs 7. HOW WILL I RECEIVE THE GRANT? 7.1. WHAT ARE THE PAYMENT ARRANGEMENTS The fees will be paid in two (2) instalments:

• 1st payment of $2,500: at the beginning of the internship, after meeting to review

the intern’s expectations and objectives and establish the work plan;

• 2nd payment of $2,500: once the mentor has submitted their final report.

Please note that at the end of the year, the mentor will receive tax slips (T4A and Relevé 1) for the grant amount.

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7.2. WHAT IS THE PAYMENT METHOD? 7.2.1. Versement d’une première subvention First-time grants will be paid by cheque. To receive the payment of your first-time grant, you will be required to provide your contact details and social insurance number to Ms. Radhia Koceir at 514-280-3580 so she can issue a T4 slip. 7.2.2. Dépôt direct The Conseil makes all its payments by direct deposit. To receive direct deposits, the person coordinating the application must first register as a supplier with the Ville de Montréal. To sign up for direct deposit or to make changes subsequently, please fill out the document ​Electronic Payment Subscription Process ​in your profile at the ORORA portal and send it to the specified address. 8. WHAT ARE MY OBLIGATIONS? 8.1. REPORTS 8.1.1. What reports? Mentors must fill out the ​Final evaluation report form​, available on ORORA. 8.1.2. When? No later than ​three (3) weeks after the end of the internship. 8.1.3. Where? Report templates can be found

• n

the ORORA portal at: https://orora.smartsimple.ca/​. You will be advised by email when they are available. 8.2. OTHER OBLIGATIONS 8.2.1. Commitment The mentor agrees to:

• Respect their commitment to the intern;
• Immediately notify the Program Manager of any problems or anomalies

that occur during the internship. If, for serious reasons, the mentor is unable to fulfill their commitment, they may be replaced by another mentor, who must meet the eligibility criteria described in section 2. 9. WHEN CAN I FILE AN APPLICATION? 9.1. WHAT ARE THE DEADLINES?

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The deadline is October 28, 2020 at 11:59 PM. 9.2. WHAT HAPPENS IF THE DEADLINE​ ​IS DURING A PUBLIC HOLIDAY? When a deadline coincides with a holiday or non-business day (Saturday or Sunday), it is postponed to the next business day. 9.3. WHEN WILL I GET A RESPONSE? During the week of December, 14 2020. 9.4. HOW WILL I BE MADE AWARE OF THE DECISION? The intern will be informed by email. No decision will be given over the phone. 9.5. CAN I APPEAL THE DECISION? Decisions of the Conseil des arts de Montréal are final and without appeal. However, Conseil staff are available to answer any questions you may have regarding Conseil decisions. 9.6. WHO CAN GIVE ME INFORMATION ABOUT MY APPLICATION? Applicants cannot contact members of the evaluation committees or members of the Conseil’s Board of Directors for any matter relating to the management, evaluation or decisions related to their application. Board members are the only ones authorized to answer applicants' questions.

• 10. HOW CAN I GET MORE INFORMATION?

10.1. ON OUR WEBSITE www.artsmontreal.org 10.2. FROM THE FOLLOWING PERSON: If you would like to obtain names of organizations or Indigenous mentors as well, please contact: Mylène Guay Indigenous Arts Project Manager Conseil des arts de Montréal

• Tel. (514) 280-0552

​mylene.guay@montreal.ca

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