IND 105 LESSON 5 FAR 52.245-1 The Government Property Clause TLO 5 - - PowerPoint PPT Presentation

FAR 52.245-1 THE GOVERNMENT PROPERTY CLAUSE

IND 105 LESSON 5

FAR 52.245-1 The Government Property Clause

TLO 5 - Given a contract with the Government property clause, recognize FAR 52.245-1.

• 1. Identify the Government property clause (GPC), FAR 52.245-1 must be

inserted in a contract.

• 2. Recognize Government property related terms.
• 3. Associate the classifications of Government property provided to

contractors with their characteristics.

• 4. Recognize the contractor’s property management system requirements

under FAR 52.245-1.

2

Contract Clauses (a)(1) Except as provided in paragraph (d) of this section, the contracting officer shall insert the clause at 52.245-1, Government Property, in— (i) All cost-reimbursement and time-and-material type solicitations and contracts, and labor-hour solicitations when property is expected to be furnished for the labor-hour contracts. (ii) Fixed-price solicitations and contracts when the Government will provide Government property.

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FAR 45.107

GPC Prescription ELO 1

(Cont.) Insert the Government Property clause, in— (iii) Contracts or modifications awarded under FAR Part 12 procedures where Government property that exceeds the simplified acquisition threshold, as defined in FAR Part 2.101, is furnished or where the contractor is directed to acquire property for use under the contract that is titled in the Government.

FAR Part 12: For acquisition of commercial items and components Simplified Acquisition Threshold: This is--$250,000 or

Contingency Operations: in USA $750,000 Contingency Operations: outside USA $1.5 million

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FAR 45.107

GPC Prescription ELO 1

(Cont.) Insert the Government Property clause, in— (2) The contracting officer shall use the clause with its Alternate I in contracts

• ther than those identified in FAR 45.104(a), Responsibility and Liability for

Government Property. (3) The contracting officer shall use the clause with its Alternate II when a contract for the conduct of basic or applied research at nonprofit institutions of higher education or at nonprofit organizations whose primary purpose is the conduct of scientific research (see 35.014) is contemplated. 5

FAR 45.107

GPC Prescription ELO 1

(d) Purchase orders for property repair need not include a Government property clause when the unit acquisition cost of Government property to be repaired does not exceed the simplified acquisition threshold, unless other Government property (not for repair) is provided. However… DFARS 245.107 Contract Clauses provides DoD an exception. (1)(i) In lieu of the prescription at FAR 45.107(d), use the clause at FAR 52.245-1, Government Property, in all purchase

• rders

for repair, maintenance, overhaul, or modification of Government property regardless of the unit acquisition cost of the items to be repaired.

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FAR 45.107

GPC Prescription ELO 1

GPC Table of Contents

a) Definitions b) Property Management c) Use of Government Property d) Government-Furnished Property e) Title to Government Property f) Contractor Plans and Systems

The Government Property Clause is divided into the following sections:

g) System Analysis h) Contractor Liability for GP i) Equitable Adjustment j) Contractor Inventory Disposal k) Abandonment of GP l) Communication m) Overseas Contracts

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FAR 52.245-1

Property Related Terms ELO 2

(a) Definitions:

• Cannibalize
• Contractor Acquired Property (CAP)
• Contractor Inventory - GFP and CAP where the Gov’t has title
• Contractor’s Managerial Personnel Contractor’s directors, officers, etc.
• Demilitarization
• Discrepancies Incident to Shipment
• Equipment
• Government Furnished Property (GFP)
• Government Property

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FAR 52.245-1

Property Related Terms ELO 2

• Definitions cont.
• Material
• Nonseverable
• Precious Metals
• Property: all tangible property, both real and personal
• Property Administrator (PA)
• Property Records
• Provide: to furnish, as in GFP, or to acquire, as in CAP
• Real Property (see FMR 102-71.20 for full definition)
• Sensitive Property

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FAR 52.245-1

Property Related Terms ELO 2

“Cannibalize” means to remove parts from Government property for use or for installation on other Government property. “Contractor-acquired property” means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

FAR 52.245-1

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Property Related Terms ELO 2

“Contractor inventory” means— (1) Any property acquired by and in the possession of a Contractor or subcontractor under a contract for which title is vested in the Government and which exceeds the amounts needed to complete full performance under the entire contract; (2) Any property that the Government is obligated or has the option to take

• ver under any type of contract, e.g., as a result either of any changes in the

specifications or plans thereunder or of the termination of the contract (or subcontract thereunder), before completion of the work, for the convenience

• r at the option of the Government; and

(3) Government-furnished property that exceeds the amounts needed to complete full performance under the entire contract.

FAR 52.245-1

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Property Related Terms ELO 2

“Contractor's managerial personnel” means the Contractor's directors, officers, managers, superintendents, or equivalent representatives who have supervision or direction of— (1) All or substantially all of the Contractor's business; (2) All or substantially all of the Contractor's operation at any

• ne plant or separate location; or

(3) A separate and complete major industrial operation.

FAR 52.245-1

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Property Related Terms ELO 2

“Demilitarization” means rendering a product unusable for, and not restorable to, the purpose for which it was designed or is customarily used. “Discrepancies incident to shipment” means any differences (e.g., count or condition) between the items documented to have been shipped and items actually received.

FAR 52.245-1

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Property Related Terms ELO 2

“Government-furnished property” means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance,

• verhaul, or modification.

Government-furnished property also includes contractor- acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

FAR 52.245-1

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Property Related Terms ELO 2

“Government property” means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

FAR 52.245-1

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Property Related Terms ELO 2

“Nonseverable” means property that cannot be removed after construction or installation without substantial loss of value or damage to the installed property or to the premises where installed. “Precious metals” means silver, gold, platinum, palladium, iridium, osmium, rhodium, and ruthenium.

FAR 52.245-1

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Property Related Terms ELO 2

“Production scrap” means unusable material resulting from production, engineering, operations and maintenance, repair, and research and development contract activities. Production scrap may have value when re-melted or reprocessed e.g., textile and metal clippings, borings, and faulty castings and forgings.

FAR 52.245-1

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Property Related Terms ELO 2

“Property” means all tangible property, both real and personal. “Property Administrator” means an authorized representative

• f the Contracting Officer appointed in accordance with agency

procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

FAR 52.245-1

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Property Related Terms ELO 2

“Property records” means the records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property. “Provide” means to furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

FAR 52.245-1

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Property Related Terms

ELO 2

“Unit acquisition cost” means— (1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and (2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

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FAR 52.245-1

“Sensitive property” means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

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FAR 52.245-1

Property Related Terms ELO 2

Classification of GP

ELO 3

Government Property

Government Furnished Property Contractor Acquired Property

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Classification of GP

ELO 3

Special Tooling Special Test Equipment Equipment Material Real Property

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Classification of GP

ELO 3

“Equipment” means a tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

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FAR 52.245-1

Classification of GP

ELO 3

“Material” means property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end

• item. Material does not include equipment, special tooling, special test

equipment or real property.

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FAR 52.245-1

Classification of GP

ELO 3

“Special test equipment” means either single or multipurpose integrated test units engineered, designed, fabricated, or modified to accomplish special purpose testing in performing a contract. It consists of items or assemblies of equipment including foundations and similar improvements necessary for installing special test equipment, and standard or general purpose items or components that are interconnected and interdependent so as to become a new functional entity for special testing purposes. Special test equipment does not include material, special tooling, real property, and equipment items used for general purposes or property that with relatively minor expense can be made suitable for general purpose use.

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FAR 2.101

Classification of GP

ELO 3

“Special tooling” means jigs, dies, fixtures, molds, patterns, taps, gauges, and all components of these items including foundations and similar improvements necessary for installing special tooling, and which are of such a specialized nature that without substantial modification or alteration their use is limited to the development or production of particular supplies or parts thereof or to the performance of particular services. Special tooling does not include material, special test equipment, real property, equipment, machine tools, or similar capital items.

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FAR 2.101

Classification of GP

ELO 3

“Real property.” See Federal Management Regulation 102-71.20 (41 CFR 102-71.20). “Real property” means: (1) Any interest in land, together with the improvements, structures, and fixtures located thereon (including prefabricated movable structures, such as Butler-type storage warehouses and Quonset huts, and house trailers with or without undercarriages), and appurtenances thereto, under the control of any Federal agency, except— (i) The public domain; (ii) Lands reserved or dedicated for national forest or national park purposes;

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FMR 102- 71.20

Classification of GP

ELO 3

(iii) Minerals in lands or portions of lands withdrawn or reserved from the public domain that the Secretary of the Interior determines are suitable for disposition under the public land mining and mineral leasing laws; (iv) Lands withdrawn or reserved from the public domain but not including lands or portions of lands so withdrawn or reserved that the Secretary of the Interior, with the concurrence of the Administrator of General Services, determines are not suitable for return to the public domain for disposition under the general public land laws because such lands are substantially changed in character by improvements or otherwise; and (v) Crops when designated by such agency for disposition by severance and removal from the land.

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FMR 102- 71.20

Classification of GP ELO 3

(2) Improvements of any kind, structures, and fixtures under the control of any Federal agency when designated by such agency for disposition without the underlying land (including such as may be located on the public domain,

• n lands withdrawn or reserved from the public domain, on lands reserved
• r dedicated for national forest or national park purposes, or on lands that

are not owned by the United States) excluding, however, prefabricated movable structures, such as Butler-type storage warehouses and Quonset huts, and house trailers (with or without undercarriages).

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FMR 102- 71.20

Classification of GP

ELO 3

(3) Standing timber and embedded gravel, sand, or stone under the control

• f any Federal agency, whether designated by such agency for disposition

with the land or by severance and removal from the land, excluding timber felled, and gravel, sand, or stone excavated by or for the Government prior to disposition.

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FMR 102- 71.20

Classification of GP Group Discussion ELO 3

Are there any specific regulations that require the contractor to handle sensitive property differently than basic Government Property? Are there any specific requirements for how the PA/PLCO must administer sensitive property? Are there any gaps that create challenges for the PA’s in their administration roles?

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Classification of GP

ELO 3

Proper Classification Impacts the following processes and requirements:

– Acquisition e.g., the Allowability of an item – Records – Storage – Maintenance – Physical Inventories – Consumption – Utilization – Disposition – Etc.

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Government Property Clause ELO 4

(b) Property management

(1) The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair and maintain) Government property in its possession. The system shall be adequate to satisfy the requirements of this clause.

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FAR 52.245-1

(b) Property management (Cont.)

(1) The Contractor shall initiate and maintain the processes, systems, procedures, records, and methodologies necessary for effective and efficient control of Government property. Prior to implementation, the Contractor shall disclose to the PA any significant changes to their Property Management System.

• The Contractor may employ the following:

– Customary Commercial Practices – Voluntary Consensus Standards – Industry Leading Practices and Standards – As long as they provide effective and efficient management of Government Property

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FAR 52.245-1

Government Property Clause ELO 4

(b) Property management (Cont.) (2) The Contractor's responsibility extends from the initial acquisition and receipt of property, through stewardship, custody, and use until formally relieved of responsibility by authorized means, including delivery, consumption, expending, sale (as surplus property),

• r
• ther

disposition,

• r

via a completed investigation, evaluation, and final determination for lost property. This requirement applies to all Government property under the Contractor's accountability, stewardship, possession or control, including its vendors or subcontractors (see paragraph (f)(1)(v) of this clause).

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FAR 52.245-1

Government Property Clause ELO 4

(b) Property management (Cont.) (3) The contractor shall include the requirements of this clause in all subcontracts where GP is furnished or acquired for subcontractor performance.

Prime Contractor Sub Contractor

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FAR 52.245-1

Government Property Clause ELO 4

(b) Property management (Cont.)

(4) The Contractor shall establish and maintain procedures necessary to assess its property management system effectiveness, and shall perform periodic internal reviews surveillances, self assessments, or audits. Significant findings or results of such reviews and audits pertaining to Government property shall be made available to the Property Administrator.

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FAR 52.245-1

Government Property Clause ELO 4

(c) Use of Government property

1) The Contractor shall use Government property, either furnished

• r

acquired under this contract,

• nly

for performing this contract, unless otherwise provided for in this contract or approved by the Contracting Officer. 2) Modifications or alterations of Government property are prohibited, unless they are—

i. Reasonable and necessary due to the scope of work under this contract or its terms and conditions;

• ii. Required for normal maintenance; or
• iii. Otherwise authorized by the Contracting Officer.

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FAR 52.245-1

Government Property Clause ELO 4

(c) Use of Government property (cont) (3) The Contractor shall not cannibalize Government property unless

• therwise provided for in this contract or approved by the Contracting

Officer.

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FAR 52.245-1

Government Property Clause ELO 4

(d) Government-furnished property

1. The Government shall deliver to the Contractor the GFP described in this contract. The Government shall furnish related data & information needed for the intended use of the property The 2 standard warranties do not apply to property acquired or fabricated by the Contractor & then transferred to another contract with this Contractor

Warranty

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FAR 52.245-1

Government Property Clause ELO 4

(d) Government-furnished property (cont.)

(2) The delivery and/or performance dates specified in this contract are based upon the expectation that the Government-furnished property will be:

• 1. Suitable for contract performance
• 2. Will be delivered to the Contractor by the dates stated in the

contract. (i) If the property is not delivered to the Contractor by the dates stated in the contract, the Contracting Officer shall, upon the Contractor's timely written request, consider an equitable adjustment to the contract.

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FAR 52.245-1

Government Property Clause ELO 4

(d) Government-furnished property (cont.)

ii) In the event property is received by the Contractor (or for Government-furnished property after receipt and installation) in a condition not suitable for its intended use the Contracting Officer shall, upon the Contractor's timely written request, advise the Contractor

• n a course action to remedy the problem.

Such action may include repairing, replacing, modifying, returning, or

• therwise disposing of the property at the Government's expense.

Upon completion of the required action(s) the Contracting Officer shall consider an equitable adjustment to the contract (see also paragraph (f)(1)(ii)(A) of this clause).

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FAR 52.245-1

Government Property Clause ELO 4

(d) Government-furnished property (cont)

(iii) The Government may, at its option, furnish property in an “as-is” condition. The Government provides no warranty and any repairs, replacement, and/or refurbishment shall be at Contractor’s expense.

CONTRACTOR WILL PAY ALL COSTS FOR ANY REPAIRS, REPLACEMENT and/or REFURBISHMENT. The Government assumes no responsibility of any repairs regardless of any previous conditions.

X

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FAR 52.245-1

Government Property Clause ELO 4

(d) Government-furnished property (cont)

(3)(i) The CO may by written notice, at any time: (A) Increase or decrease the amount of GFP under this contract. (B) Substitute other GFP for the property previously furnished… (C) Withdraw authority to use property. (ii) CO shall consider an equitable adjustment to contract.

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FAR 52.245-1

Government Property Clause ELO 4

Reserved for Lesson 6

(f) Contractor plans and systems

Contractors shall develop property management plans and systems at the contract, program, site or entity level that reflect their efforts to obtain best value. Such plans and systems shall enable the following outcomes

• r

processes:

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FAR 52.245-1

Government Property Clause ELO 4

OUTCOMES/PROCESSES FOR PROPERTY MANAGEMENT:

i. Acquisition of Property ii. Receipt of GP (includes Identification) iii. Records of GP iv. Physical Inventory v. Subcontract Control vi. Reports vii. Relief of Stewardship Responsibility

• viii. Utilizing GP (includes Consumption, Movement, Storage, &

Identification of Excess) ix. Maintenance x. Property Closeout (Includes Disposition)

Life Cycle

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FAR 52.245-1

Government Property Clause ELO 4

(g) System Analysis 1) The Government shall have access to the Contractor’s premises and all GP, at reasonable times, for the purpose of reviewing, inspecting, & evaluating the Contractor’s PM plans, systems, procedures, records, etc. This access includes all site locations and, with the Contractor’s consent, all subcontractor premises. 2) Records of Government property shall be readily available to authorized Government personnel and shall be appropriately safeguarded.

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FAR 52.245-1

Government Property Clause ELO 4

(g) System Analysis (cont.) (3) Should it be determined by the Government that the Contractor's (or subcontractor’s) property management practices are inadequate or not acceptable for the effective management and control of Government property under this contract, or present an undue risk to the Government, the Contractor shall prepare a corrective action plan when requested by the Property Administrator and take all necessary corrective actions as specified by the schedule within the corrective action plan.

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FAR 52.245-1

Government Property Clause ELO 4

(g) System Analysis (cont.)

(4) The Contractor shall ensure Government access to subcontractor premises, and all Government property located at subcontractor premises, for the purposes of reviewing, inspecting and evaluating the subcontractor's property management plan, systems, procedures, records, and supporting documentation that pertains to Government property.

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FAR 52.245-1

Government Property Clause ELO 4

(i) Equitable adjustment

Equitable adjustments under this clause shall be made in accordance with the procedures of the Changes clause. However, the Government shall not be liable for breach of contract for the following: (1) Any delay in delivery of Government-furnished property. (2) Delivery of Government-furnished property in a condition not suitable for its intended use. (3) An increase, decrease, or substitution of Government-furnished property. (4) Failure to repair or replace Government property for which the Government is responsible.

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FAR 52.245-1

Government Property Clause ELO 4

(l) Communication

All communication under this clause shall be in writing.

(m) Contracts outside the United States

If this contract is to be performed outside of the United States and its outlying areas, the words “Government” and “Government-furnished” (wherever they appear in this clause) shall be construed as “United States Government” and “United States Government-furnished,” respectively.

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FAR 52.245-1

Communication and OCONUS ELO 4

Alt I ELO 4

Reserved for Lesson 8 *Alternate I: (h)(1) of basic clause

53

FAR 52.245-1

FAR 52.245-1 ALT II

Reserved for Lesson 5 USE Alt II with non-profit institutions such as colleges and universities. Primarily affects title.

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FAR 52.245-1

FAR 52.245-1 The Government Property Clause

TLO 5 - Given a contract with the Government property clause, recognize FAR 52.245-1.

• 1. Identify the Government property clause (GPC), FAR 52.245-1 must be

inserted in a contract.

• 2. Recognize Government property related terms.
• 3. Associate the classifications of Government property provided to

contractors with their characteristics.

• 4. Recognize the contractor’s property management system requirements

under FAR 52.245-1.

55