(i) Prakas on PSC, (ii) Stakeholders Roles & Responsibilities, - - PowerPoint PPT Presentation

By CHHIENG Pich, Director, DICO National Project Director, TDSP Director, EIF-NIU

(i) Prakas on PSC, (ii) Stakeholders’ Roles & Responsibilities, (iii) Tracking Recommendations & (iv) ACAC work plan in brief

• 1. Prakas on PSC
• 2. Stakeholders roles & responsibilities
• 3. Tracking recommendations
• 4. ACAC work plan in brief

A. Purpose: is aimed at helping the ACAC project implementing smoothly and effectively in accordance with the project documents.

• B. Composition:
• 1. Representative of Ministry of Commerce/EIF Focal Point

Chair

• 2. Representative of Shift 360

Co-Chair

• 3. Representative of SIDA

Member

• 4. Representative of Ministry of Tourism

Member

• 5. Representative of DICO/MoC

Member

• 6. Representative of Private Sector

Observers

C. Main responsibilities:

• 1. Provide overall direction and guidance to the project implementation team

to ensure that the project is efficiently and effectively implemented in accordance with the work plans, budget plan, objective and its strategies,

• 2. Provide guidance and comments on the update work plans and budget of

the project prior to submission to the Board of Director of Academy of Culinary Arts-Cambodia (ACAC) for review and approval,

• 3. Enhance and promote good co-operation with all relevant institutions and

stakeholders in their respective areas,

• 4. Reporting to the Board of Director of ACAC on project progress,

achievements, outputs, outcomes, impact, and challenges in the implementation of the project,

• 5. Reporting to the TFM UNOPS and ES EIF on project progress, achievements,
• utputs, outcomes, impact, and challenges in the implementation of the

project,

CEDEP II PROJECT Roles and Responsibilities of ACAC Individual Partners and Stakeholders

The Academy of Culinary Arts – Cambodia (ACAC)

A Unique Cambodian Public-Private Partnership of The Ministry of Tourism, the Ministry of Commerce, the Ministry of Economy and Finance, and the Ministry of Education, Youth and Sports Of the Royal Government of Cambodia, and The Cambodian Hotel Association, the Cambodian Restaurant Association, and the Cambodian Chefs Federation

Reference documents

• 1. CEDEP II project document approved in Jan

2014 and May 2015

• 2. ACAC component amendment of December

and April 2015

• 3. Shift 360 – SIDA financing agreement
• 4. EIF Compendium 2012
• 5. ACAC Project Steering Committee Prakas

(August 2015)

MOC ROLE

MoC supervises all EIF project implementation in Cambodia and reports to EIF and UNOPS, Participates in ACAC Board, Usually co-chairs the component Project Steering Committee (but can delegate), Seeks additional funding to support the tourism sector development as per SWAp,

DICO (NIU / MIE) Role

DICO is the MIE for the CEDEP II M&E component DICO prepares semi-annual and annual report

• n CEDEP II

DICO forms and organizes core team and core team works, training DICO funds core team participation in MIE activities

ACAC Board of Directors

MoT ROLE

 Chairs ACAC Board  Is the lead government partner for Shift360  Ensures ACAC activities alignment with the school

• bjectives and vision

 Can co-chair Project Steering Committee  Promotes ACAC with industry partners, development partners  Seeks additional funding and support from other sponsors  Provide documentation for certification, accreditation and tax-free importation of equipment, tax relief

SIDA / EIF ES ROLES

Ensure ACAC project is implemented as per project document, work plan, budget plan Carry out regular supervision missions on both technical and fiduciary aspects Ensure disbursement are provided in a timely manner Can be a member of the Project Steering Committe Provide guidance on school long term development and sustainability

UNOPS ROLE

Signs the MoU with Shift360 for the project implementation Acts as the Trust Fund Manager (TFM) for the ACAC projects Review and appraise quarterly financial reports provided by Shift360 Carry out supervision missions (twice a yr.) Organizes fund disbursement to Shift360

Selection of Shift360 as MIE

“During the initial start up years, Shift 360, a Foundation incorporated in Switzerland, with staff with long experience in the sector and which has been working closely with the Ministry of Tourism and the private sector to develop the School will serve as Main Implementing Entity(MIE) to manage and implement the resources provided by Development Partners during the first three years, including from EIF Tier”. Extract from CEDEP II project document

Selection of Shift360 as MIE

“Technical and project execution support was requested from Shift 360 by the Ministry of Tourism due to the longstanding experience of Shift 360 CEO in institution building in Cambodia as well as his technical knowledge and that of his advisors and consultants in the area of hotel management, and kitchen development in particular. This request was formalized in a Memorandum of Understanding signed between MoT and Shift 360 in March

• 2011. Copy of the MoU has been shared with the EIF-TFM

as part of its fiduciary assessment” Extract from CEDEP II project document (page 33)

SHIFT 360 ROLE

1. Signs the MoU with UNOPS for project implementation 2. Signs a financing agreement with SIDA 3. Is responsible for project implementation, accountable for

• bjectives and use of funds

4. Prepares ACAC Board meeting and is a member of the Board 5. Co-chairs the ACAC Component Project Steering Committee 6. Ensures harmonious partnerships among partners and stakeholders 7. Prepares reports to UNOPS, EIF ES and SIDA 8. Involves core team in relevant activities by providing indicative training/mission plans 9. Seeks ways and means to increase visibility and support to the school in particular with the private sector

PRIVATE SECTOR ROLE (CH & KHM)

Are members of ACAC Board (4 seats) Play a technical and advisory role: curricula, teachers, students enrollment criteria For Cambodia, ensure that training and re- training of staff happen at ACAC (for a fee) Possibility to take students as apprentice, interns or recruit them after training Emulate ACAC example in other hospitality services (hotel, spa, guide, travel agents)

ADDITIONAL ARRANGEMENTS

To support implementation of the project and ensure success of ACAC, Shift 360 has put in place three additional arrangements:

• Identification of a Chief Technical Partner to ensure

technical oversight and quality assurance of ACAC

• A partnership with the National Employment Agency to

attract and recruit high-school graduates into ACAC two-year certificate program

• A partnership with Friends, a Cambodia-based NGO to

prepare a selected group of disadvantaged youth to enter the two-year program.

PSC ROLE

AS PER EIF TIER 2 COMPENDIUM AND CORRESPONDING PRAKAS:

ACAC PSC MANDATE

• Responsible for coordinating and advising the project

implementation team, including helping in assessing

• f project progress and performance against outputs,
• utcomes, and impact proposed in the project

results framework, especially reviewing changes in the operating environment including related project risks.

• Co-chair by EIF Focal Point and MIE Representative
• May include observers upon Chair’s invitation
• May be dissolved after integration into ACAC Board

PSC RESPONSIBILITIES

1. Provide overall direction and guidance to the project implementation team to ensure that the project is efficiently and effectively implemented in accordance with the work plan, budget plan, objective and its strategies. 2. Provide guidance and comments on the update work plans and budget of the project prior to submission to the Board of Director of Academy of Culinary Arts-Cambodia (ACAC) for review and approval. 3. Enhance and promote good co-operation with all relevant institutions and stakeholders in their respective areas. 4. Reporting to the Board of Director of ACAC on project progress, achievements,

• utputs, outcomes, impact, and challenges in the implementation of the project.

4. Reporting to the TFM UNOPS and ES EIF on project progress, achievements, outputs,

• utcomes, impact, and challenges in the implementation of the project.

ACAC PSC PRIORITIES

• 1. To ensure smooth kick-off of ACAC project
• 2. To endorse work plan and budget plan for

coming period

• 3. To ensure that all EIF Board, EIF ES and UNOPS

recommendations are put in place by all concerned

• 4. To ensure inclusion of core team members in

project implementation

• 5. To agree on next milestones (in particular ACAC

launch)

Tracking Recommendations of EIF Board and EIF ES and UNOPS TFM

# Recommendations stipulated in the EIF Board Approval Letter 19 Aug 2015 Status ES Recommendations # 6 The signature of the MOU and Implementation of the RACA/ACAC component will be effective after the MIE (Shift 360) meets all the pre-conditions specific in the Part 3 of the TFM’s CAR Completed (15 July 2015) # 9 Shift 360 should elaborate a strategy for the selection of students from various socio-economic backgrounds, sex, and age to be trained with a view of ensuring appropriate access of disadvantaged people to the RACA/ACAC program vis-à-vis candidates who benefit training support from their

• employers. This selection strategy should be included in the

business plan to be submitted to the ES, TFM, SIDA and SDC for approval before the signature of the MOU Completed # 10 It is recommended that the financial sustainability model for RACA/ACAC Component, including strategy for fund- raising and partnership, either financial or technical, be developed and included In the business plan to be submitted to the ES, TFM, SIDA, and SDC for approval before the signature of the MOU. Completed

# Recommendations stipulated in the EIF Board Approval Letter

19 Aug 2015 Status

TFM Recommendations # 3 The following conditions should be met by Shift 360nso that the MOU between UNOPS and Shift 360 could be signed following which the RACA/ACAC Component could become effective and the first installment of EIF funds could be released. a. The Sub-decree on the creation of RACA/ACAC should be approved by the Prime Minister’s office and submitted to the TFM and ES. b. The agreements of Shift 360 with SIDA and SDC should be finalized and shared with TFM and ES before signature. In this context, if the proposal of the component is changed, the revised proposal complete with the budget and

• ther details, should be submitted to TFM and ES for a fresh appraisal and re-

consideration for funding. c. Implementation of the RACA/ACAC component should be based on a consolidated work plan and budget for the RACA/ACAC, as already presented in the proposal. Total funding required will be equally divided into three parts among SIDA, SDC and EIF, and funding agreements should be clearly reflected in Shift 360 agreements with SIDA and SDC. d. The MOT and MOC should be witnesses to the UNOPS-Shift 360 agreement. e. Shift 360 should finalize the agreements to secure premises and a building for RACA/ACAC, and present the related documents to TFM and ES. f. A business plan for RACA/ACAC should be submitted to and approved by SDC, SIDA and EIF (ES and TFM). Completed Pending? (No longer valid) Completed Completed

# Recommendations stipulated in the EIF Board Approval Letter 19 Aug 2015 Status TFM Recommendations # 4 All the proposed staff of Shift 360 should be in place within three months of signing of the MOU between UNOPS and Shift 360

In-progress?

# 5 Shift 360 should designate a central account and provide the details

• f such account for its Inclusion in the UNOPS-Shift 360 MOU

Completed

# 6 Accounts of the RACA/ACAC project should be maintained separately

Completed

# 7 Shift 360 should also open the local currency account before the first release of EIF funds.

Completed

# 8 The Chart of Accounts of Shift 360 should be adjusted to accommodate the TFM’s requirements for the CEDEP II RACA/ACAC

• Component. The adjusted Chart of Accounts should be shared with

the TFM before the first installment of EIF is released.

Completed

# 9 Shift 360 should make all expenses for RACA/ACAC from these accounts and charge them equally to the EIF, SDC and SIDA.

In-progress

# 10 Remuneration for all categories of employees employed by Shift 360 under this project should be within the corresponding UN salary scale.

In-progress

# 11 The threshold for very large orders requiring competitive tenders has to be brought down from US$15,000 to US$5,000. This change, although already incorporated in the overall CEDEP II proposal, has yet to be included in the Shift 360-UNOPS MOU.

Completed?

• 2. Joint ES/TFM recommended actions on

CEDEP II : ACAC Component

# Joint ES/TFM recommended actions on CEDEP II July 2014 19 Aug 2015 Status #1 All MIEs of CEDEP I and CEDEP II are recommended to submit semi-annual and annual technical reports as well as any revision of the work plan and the budget to the ES, the TFM and the MoC/DICO for comments and clearance. The technical reports should include a section on the compliance status of the recommendations stipulated in the EIF Board approval letter. On-going Not all MIEs are able to comply strictly with the

• recommendation. Recruitments
• f two national M&E

consultants will help ensuring the information is available in time for semi-annual and annual narrative report formulation # 2 All MIEs of CEDEP II should timely inform the ES, the TFM and the MoC of the TOR and composition of the Project Steering Committee and subsequently share with the ES, the TFM and the MoC meeting minutes of the related PSC. In-progress (Prakas of the PSC was signed by MoC on 13 Aug) The first PSC meeting is held on 19 Aug 2015. Joint ES/TFM recommended actions on CEDEP II: RACA/ACAC 19 Aug 2015 Status #1 The circumstances and reasons for the inability to obtain SDC’s involvement should be officially informed to the TFM and the ES by Shift 360 through the MoC/DICO with relevant supporting documents; Completed

• 2. Joint ES/TFM recommended on CEDEP II Component

# Joint ES/TFM recommended actions on CEDEP II: RACA/ACAC 19 Aug 2015 Status #2 Shift 360, through the MoC/DICO, should provide the TFM and the ES with supporting documents related to new funding and partnership arrangements for ACAC, including, amongst other things, securing premises for ACAC and any other arrangements that is being planned, for example interest-free loans for students with the Californian micro-financing association; and diploma agreements with the SHL Swiss Hotel School Completed #3 The MoC/DICO in consultation with the Ministry of Tourism, Ministry of Labor and Vocational Training and Shift 360 should

• fficially inform the ES and the TFM of the reasons and

background documents regarding the change of proposed premises for the ACCA and the new arrangement for Government contributions to the ACAC; Completed #4 The MoC/DICO should inform the ES and the TFM of the results

• f stakeholders' consultations on the draft Sub-decree for the

establishment of the ACAC and share a copy of the document with the ES and the TFM for information; Completed

• 2. Joint ES/TFM recommended on CEDEP II Component

# Joint ES/TFM recommended actions on CEDEP II: RACA/ACAC

19 Aug 2015 Status

#5

Taking into consideration the above changes, the ACAC proposal should be revised and submitted to the ES and the TFM for re-appraisal. This should include but not be limited to the revision of the budget, the Government's contributions, the work plan, the fundraising and sustainability strategy, contribution formula, the revised division of expenses, the fund flow mechanism, the ACAC management structure, the targeted beneficiaries and the evidence for the allocation of the premises during and beyond the project life, etc. Completed

• 2. Joint ES/TFM recommended on CEDEP II Component

• 3. Additional four recommendations

required in the EIF Board Approval Letter dated 13 May 2015

# Board Approval Letter dated 13 May 2015 19 Aug 2015 Status #1 A joint monitoring mission should be undertaken after one year of the project implementation by the ES, the TFM, SIDA and the Ministry of Commerce to assess the project implementation, especially concerning finding and financing assumptions and to recommend follow-up actions, if need be. Not due # 2 A fundraising and sustainability strategy should be elaborated and shared with the ES, the TFM and SIDA for comments and subsequently adopted by the ACAC Board of Directors in the first year of the project implementation. Pending? #3 The Government contribution to the ACAC in Year 4 and 5 of the business plan should be documented and shared with the ES and the TFM. Pending? # 4 The recommendations set forth in the EIF Board Approval Letter dated 13 January 2014 as presented in the Annex remain valid. On-going

• 3. Additional four recommendations required in the EIF

Board Approval Letter dated 13 May 2015

• 4. Joint ES/TFM recommended actions on

CEDEP II dated 4-8 May 2015

# Joint ES/TFM Recommendations dated 4-8 May 2015 19 Aug 2015 Status #1 The MIEs should work closely with DICO and relevant line Ministries to strengthen the participation of core team in the implementation and M&E of CEDEP II. A clear TOR and shared work plan between core team members and MIEs should be agreed upon. In-progress # 2 Due to different starting time and implementation pace of each component, it is recommended that the timing and modality of Mid- term evaluation of CEDEP II should be further discussed and agreed upon between DICO, MIEs, ES and TFM. The MTE of CEDEP II is delayed until early 2016 #3 It is recommended that UNIDO works closely with DICO and other implementing partners to speed up the implementation of the fishery component of CEDEP II. Project technical progress reports should be submitted timely to the Project Steering Committee for endorsement and subsequently to ES, TFM and DICO for review and clearance. In-progress

• 4. Joint ES/TFM recommended actions on CEDEP II dated

4-8 May 2015