HR: Academic Personnel Summer 2019 Hiring & Processing Workshop - PowerPoint PPT Presentation

HR: Academic Personnel Summer 2019 Hiring & Processing Workshop Sponsored by The Tseng College Presented by: The Office of Human Resources & The Office of Faculty Affairs Wednesday, May 1, 2019 10:00 a.m. – 12:00 p.m. Ferman Presentation Room

Toda day’s T s Topi pics cs • Welcome • Dates & Deadlines • Parking • Workload & Additional Pay • Salary Information • Appointment Letters • Cancellation of Appointment • Entitlements • Module Review Session • Wrapping Up AY 2018-2019 • PARS • Q & A

Su Summe mmer r 2019 A Aca cade demi mic c Dates Summer Session 1 Tuesday, May 28 – Tuesday, August 20, 2019 * – [12 Weeks (60 Days)] Summer Session 2 Tuesday, May 28 – Tuesday, July 9, 2019* – [ 6 Weeks (30 Days)] Summer Session 3 Wednesday, July 10 – Tuesday, August 20, 2019 – [ 6 Weeks (30 Days)] *Thursday, July 4, 2019 – Independence Day Holiday

Faculty Summer Hiring Module Entry, Approval, PARS & Payroll Dates Faculty Summer Module Open as of Friday, May 3, 2019 Summer 2018 Session 1 Session 2 Session 3 Start Date May 28, 2019 May 28, 2019 July 10, 2019 End Date August 20, 2019 July 9, 2019 August 20, 2019 Weeks 12 6 6 Academic Workdays 60 30 30 Module Keying May 17, 2019 May 17, 2019 June 28, 2019 Module Approval June 10, 2019 June 10, 2019 July 22, 2019 Census Data June 7, 2019 June 7, 2019 July 19, 2019 All PARs to HR Due (Low July 26, 2019 June 21, 2019 July 26, 2019 Enrollment, Adjustment, Other Hires) Grades Due August 27, 2019 July 16, 2019 August 27, 2019 Pay Day August 29, 2019 July 30, 2019 August 29, 2019

Academic Student Employees Processing & Payroll Dates Teaching Associates (2324) and Graduate Assistants (2325) : • For Summer, 2019 - Hired via a PAR submitted to HR Operations • Paid on a monthly basis, reflected on MPC Pay Period Submit PAR by: Master Pay Date 05/01 – 05/30/2019 Tuesday, May 7 Thursday, May 30 05/31 – 06/30/2019 Monday, June 10 Friday, June 28 07/01 – 07/30/2019 Monday, July 8 Tuesday, July 30 07/31 – 08/29/2019 Friday, August 9 Thursday, August 29 * May 30th pay warrant would represent three (3) days of pay (May 28-30, 2019). Contact Joe Medina at Extension x6687 with any questions.

How to Buy a Summer Faculty Parking Permit Michael Yu, Parking & Transportation New employees who received a CSUN ID and CSUN Portal access can • Purchase a parking permit for the semester online via the CSUN portal. • Purchase a parking permit for the semester in-person at the CSUN Parking Office, located in the Police Services Building at the corner of Darby Ave and Prairie St. Employees must present a CSUN employee photo ID with bargaining unit printed OR with appointment letter. • Session 1 (12 weeks) Parking Permit is valid 5/27/19 – 8/24/19 $46.10 Session 2 (1 st 6 weeks) Parking Permit is valid 5/27/19 – 7/7/19 $23.05 • Session 3 (2 nd 6 weeks) Parking Permit is valid 7/8/19 – 8/24/19 $23.05 •

How to Buy a Summer Student Parking Permit Students who received a CSUN ID and CSUN Portal access can • Purchase a parking permit for the semester online via the CSUN portal. • Session 1 (12 weeks) Parking Permit is valid 5/27/19 – 8/24/19 $132.00 Session 2 (1 st 6 weeks) Parking Permit is valid 5/27/19 – 7/7/19 $66.00 • Session 3 (2 nd 6 weeks) Parking Permit is valid 7/8/19 – 8/24/19 $66.00 •

Other Commute Options Buy Parking Hourly/Daily/Weekly • Purchase a parking permit from a dispenser, information booth or MobileNOW app • $2 – 1 Hour • $4 – 2 Hours • $6 – 3 Hours • $8 – 1 Day • $11 – 7 Consecutive Days (Available via MobileNOW app only) Take the train, bus or carpool • CSUN offers a 60% discount on Metrolink, Metro and AVTA passes. Discount is up to $100 • CSUN offers free carpool match making services via Zimride

Workload & Additional Pay Albert Alcazar, Faculty Affairs • Additional Employment Policy (125%) – Still applies during summer term • Summer Term: May 28 – August 20, 2019. o AY Faculty: May perform additional work up to: 75 days (125%) o 12-Month Faculty: May perform additional work up to: 15 days (25%) • Summer Sessions: o Session 1: May 28 – August 20 (12 weeks) o Session 2: May 28 – July 9 (6 weeks) o Session 3: July 10 – August 20 (6 weeks)

Workload & Additional Pay Noteworthy: Albert Alcazar, Faculty Affairs • Department Chairs & other 12-mo Faculty o If teaching a course, vacation time must be charged in excess of 10hrs/week over 12 weeks. o PARs will be needed to process teaching work. o Additional Pay (non-teaching work) is limited to 15 days. • Non-Exempt Staff Hired as Instructors – Due OT Pay if TB > 1.0 • FERP Faculty - Cannot Work In Summer. • Rehired Annuitant (RA) – If working during the AY, RA should not work in summer. • Leaves (Sabbaticals, DIPs, Personal, Professional, etc. - needs reinstatement)

Summer Session Table

Summer Additional Pay System • Job Codes used for courses only (2322/2323) • System will ask if the employee is teaching during the summer term: • Which session? How many units? • If changes are needed, only FA will have access to make changes

Summer Module and Additional Pay System The Summer Module and Additional Pay System are two separate systems that we will use this summer. Summer Work Where to Enter Deadline to Enter Job Code Notes Type Session 1 and 2 SOLAR HR 05/18/2019 2357/2457 Courses Summer Module SOLAR HR Session 3 Courses 06/29/2019 2357/2457 Summer Module Pre-Authorization State Additional Additional Pay AY Faculty can use 4660 Prior to Effective 4660, 2403 Pay System during summer Date of Work Extended Pre-Authorization Additional Pay 2322, 4660, Learning Prior to Effective System 2403, 2363 Additional Pay Date of Work Pre-Authorization TUC Additional Additional Pay Prior to Effective N/A Pay System Date of Work

SALARY Albert Alcazar, Faculty Affairs • Continuing Faculty • 1/30th Rate (during 2018-2019 AY ) • Department Chairs • 1/30th AY Rate (W/O Chair Stipend) • New Faculty • Hired within 2357/2457 job code ($910 - $5,026) *Note: Chair and other 12-month faculty appointments are completed via a PAR form and sent directly to Faculty Affairs. Vacation will need to be claimed for the overage of time. (120 hours +)

SALARY Albert Alcazar, Faculty Affairs • Department Chairs & other 12 month faculty: • Chair Appointment - Subtract Chair Stipend • Convert to Academic Year (reduce 12-month salary by 15%). • Apply the 1/30th rate (See next slide) *Note: Chair and other 12 month faculty appointments are completed on a PAR form and should be sent to Faculty Affairs. Chairs teaching in the summer need will need to claim vacation days to subsidize the overage time.

Salary / Current Faculty Faculty in (2360, 2361, 2358, and 2359 job codes) who held a Fall 2018 and/or Spring 2019 appointment will be paid at the “1/30 th rate” of AY Base Salary. (FT Monthly AY base x 12/ 30) = Unit Rate x WTU = Salary = Total Pay Amount Example: A faculty member with a (full-time) monthly base of $7,077 during 2018- 2019, who is teaching one 3 unit course in any summer session would earn $8,492.40 for that course: ($7,077 x 12 = $84,924/30) = $2,830.80 x (3WTU) $8,492.40

Salary / Enrollment-Based Compensation ALL classes for Summer 2019 are subject to enrollment-based compensation. At Summer Census, if a class has fewer than 20 students, the faculty salary is reduced by 5% for each student below 20 (maximum reduction is 35%). *Note: PAR goes to HR. > 20 Students = 100% Salary 16 Students = 80% Salary 19 Students = 95% Salary 15 Students = 75% Salary 18 Students = 90% Salary 14 Students = 70% Salary 17 Students = 85% Salary < 13 Students = 65% Salary 2019 Session 1 Session 2 Session 3 Census Date Friday, June 7, 2019 Friday, June 7, 2019 Friday, July 19, 2019 (for Calculating Low Enrollment) All PARs Due Friday, July 26, 2019 Friday, June 21, 2019 Friday, July 26, 2019 ( Low Enrollment Adjustment) Example (Refer to Summer 2019 Sample PAR #4): Prof Greene has a Summer base rate of $4,126 and at Census on 06/07/2019, 19 students enrolled in his Summer Session 2 class worth 3 units: $4,126 x 12 = $49,512 / 30 = $1,650.40 $1,650.40 x .95 = $1,567.88 $1,567.88 x 3 WTU = $4,703.64 (Total Summer Salary)

Salary / Academic Student Employees Albert Alcazar, Faculty Affairs Academic Student Employees (ASEs) are to be hired within the following ranges in effect since July 2018 & January 2019 (2324): • Teaching Associate- Summer Term: Job Code 2324 $2,346 to $9,565 per month • Graduate Assistants- Monthly: Job Code 2325 $2,340 to $4,410 per month • Instructional Student Assistant- Job Code 1150, 1152 $13.50 to $19.92 per hour • ASE Position Openings are sent to Faculty Affairs (albert.alcazar@csun.edu)

Appointment Letters Appointment Letters are required for ALL Faculty and ASEs. • Unit 3 Faculty • Conditional Appointment • Unit 11: • TAs - Conditional Appointment • GAs - NOT Conditional • ISAs - NOT Conditional • Appointment letter templates are available on the HR Academic Personnel Webpage.