How to automate your inventory, budgeting, and replacement cycle - - PowerPoint PPT Presentation

how to automate your inventory budgeting and replacement
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How to automate your inventory, budgeting, and replacement cycle - - PowerPoint PPT Presentation

How to automate your inventory, budgeting, and replacement cycle Bill Donovan, Director of Institutional Technology @ Cannon School, Concord, NC Marygrace Blubaugh, IT Operations Coordinator @ Cannon School, Concord, NC ATLIS Webinar, Wednesday,


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ATLIS Webinar, Wednesday, September 12, 2018

How to automate your inventory, budgeting, and replacement cycle

Bill Donovan, Director of Institutional Technology @ Cannon School, Concord, NC Marygrace Blubaugh, IT Operations Coordinator @ Cannon School, Concord, NC

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A little history…

✤ Lack of understanding ✤ Inventory on multiple spreadsheets ✤ Replacement budgets vs new initiatives ✤ Cycle based on location not usefulness ✤ No yearly validation ✤ Replacement costs not considered when budgeting for new purchases

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A different approach…

✤ Transparency and collaboration ✤ Protect investments producing positive results ✤ Single inventory source ✤ yearly validation ✤ age and useful life replacement projections ✤ Inventory management control person ✤ Use PPRRSM (Provision for Plant Replacements, Renewal, and Special Maintenance)

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Our inventory and budgeting system…

✤ FileMaker based inventory database ✤ Shared yearly budget spreadsheet ✤ Inventory management tasks controlled and

monitored by the IT Operations Coordinator

✤ Yearly validation of inventory by the IT Team ✤ PPRRSM used for yearly planned replacements

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How to steps…

✤ 1. Select a single source for inventory information ✤ 2. Assign responsibilities ✤ 3. Take inventory - no short cuts here! ✤ 4. Setup a shared budget spreadsheet ✤ 5. CFO / Director of Business and Finance meeting ✤ 6. Share, explain, review and update

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Step 7 - Focus on more important things!

Once you get your system and procedures in place you should be able to spend less time planning and budgeting for replacements.

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Questions?