HIV/AIDS Section Communications Plan Joe May Amber Pepe Program - - PowerPoint PPT Presentation

Division of Disease Control and Health Protection

To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.

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HIV/AIDS Section Communications Plan

Florida Department of Health Bureau of Communicable Diseases HIV/AIDS Section Communications and Health Equity Unit Florida Comprehensive Planning Network Meeting Tampa, FL May 15, 2019

Joe May

Program Manager

Amber Pepe

Comms Specialist

Division of Disease Control and Health Protection

To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.

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This photo (author unknown) is licensed under CC BY-NC-ND.

Division of Disease Control and Health Protection

To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.

Comms Flow with External Stakeholders

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Program Unit drafts documents for dissemination Bureau Chief sends internal memo/email to CHD leadership for approval

Program Unit Manager sends approved communication via email to DLs (internal/external)

Program sends information to TAI for sharing TAI sends information to FCPN members HAPCs share information with relevant CHD and local CBO staff FCPN members share information with relevant stakeholders Policy/Information implemented statewide through local partnerships

Within 2 business days Within 2 business days Within 24 hours Within 2 business days

Definitions CBO – Community Based Organization CHD – County Health Department FCPN – Florida Comprehensive Planning Network HAPC – HIV/AIDS Program Coordinator TAI – The AIDS Institute Internal TAI Partners

Division of Disease Control and Health Protection

To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.

Purpose

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The purpose of this communications plan is to detail how the HIV/AIDS Section will share information with our community partners, stakeholders, clients, advocates, and field-based Department staff.

Division of Disease Control and Health Protection

To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.

Goal

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The goal of this plan is to clearly articulate how information flows from the HIV/AIDS Section and to set clear expectations regarding the timeliness of information sharing.

Division of Disease Control and Health Protection

To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.

Goal, Continued

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The plan also lays out the roles and responsibilities of various staff and community partners in disseminating information and sharing feedback with the Section.

Division of Disease Control and Health Protection

To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.

Key Concepts and Principles

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• Transparency
• Community Engagement and Dialogue
• Timeliness
• Inclusivity

Division of Disease Control and Health Protection

To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.

Information Flow

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• Policy/Procedure Development
• Information Dissemination

Division of Disease Control and Health Protection

To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.

Policy/Procedure Development

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Program creates draft Draft is shared for feedback Feedback is incorporated

Division of Disease Control and Health Protection

To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.

Policy/Procedure Development, Continued Policy/Procedure Development

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Document is routed for approval Approved document is shared

Division of Disease Control and Health Protection

To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.

Information Dissemination

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Internal Track External Track

Program unit emails information within two business days of approval.

Division of Disease Control and Health Protection

To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.

Internal Track

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• HIV/AIDS Program Coordinators
• Minority AIDS Coordinators
• Early Intervention Consultants
• Prevention Training Coordinators

Recipients share information within two business days.

Division of Disease Control and Health Protection

To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.

External Track

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• FCPN facilitator shares with

listserve within two business days.

• Listserve recipients share as

appropriate.

Division of Disease Control and Health Protection

To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.

Feedback/Questions

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Division of Disease Control and Health Protection

To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.

Contact Information

Joe May Communications and Health Equity Manager Joe.May@flhealth.gov 850-245-4421 HIV/AIDS Section Bureau of Communicable Diseases Florida Department of Health

15 Unless stated otherwise, all images are from FloridaMemory.com.