Hello! MEET YOUR PRESENTERS Elizabeth McFaul Lucy Batista Product Manager Manager, Customer Success 2
Today’s Session WHAT WE’LL COVER How Program Management Currently Works 1 Feedback We’ve Received 2 What OCAS is Currently Building for Program Catalogue 3 Future Directions for Program Catalogue 4 3
Program Catalogue Trivia How many programs are in 3029 the program catalogue? programs! (Based on 2018 application cycle) 4
Program Catalogue Trivia What’s the most popular Practical program across the system? Nursing (Based on 2018 application cycle) 5
Program Catalogue Trivia How many applicants applied to practical nursing? 19,360 applicants (Based on 2018 application cycle) 6
Program Catalogue Today Spreadsheet Spreadsheet Lockdown Rollover Available Due Screenshot of Speadsheet
Feedback We’ve Received Would like to make program & intake changes prior to the cycle rollover Entry level tied to intakes Entry levels in a broader context – what are they for an applicant? Entry levels and special pathways, transfers Length, credential at the intake level Special codes (seeing the full descriptions) Bulk edit of intake availability Too much white space Issues when cloning a program – not all fields copy over Program Categories – do not always fit the program Current process is too rigid – ie timelines More flexibility for program categories Ensure edits are saving 8
Feedback We’ve Received PROGRAM MANAGEMENT ENHANCEMENTS ✓ Would like to make program & intake changes prior to cycle rollover Entry level tied to intakes Entry levels in a broader context – what are they for an applicant? Entry levels and special pathways, transfers Length, credential at the intake level ✓ Special codes (seeing the full descriptions) ✓ Bulk edit of intake availability ✓ Too much white space Issues when cloning a program – not all fields copy over Program Categories – do not always fit the program ✓ Current process is too rigid – ie timelines More flexibility for program categories Ensure edits are saving 10
Program Management Enhancements A SNEAK PEEK OF NEW FUNCTIONALITY 10
Program Management Enhancements NEW FEATURE GOALS 1. Allow changes to proposed catalogue before the next application cycle occurs. Currently, once the spreadsheet is loaded in to the system in June, colleges cannot make any changes to their catalogue until the rollover in the fall. 2. Improve UI for day-to-day program management. Changes to place more valuable information on the screen and reduce clicks for repeated activities for the program management screens that people use on a daily basis to update availability, change intakes, and make other changes. 15
Demo A first look at the Program Management Enhancement feature 12
Feedback ON WHAT YOU’VE JUST SEEN 13
Program Catalogue Trivia Business For international represents 23% applicants, what is the most of international popular program? enrolment (Based on 2018 application cycle) 14
Future Vision for the Program Catalogue HOW CAN OCAS MAKE YOUR LIFE EASIER FOR PROGRAM MANAGEMENT? Brainstorm individually 1 Share with group at each station 2 Collect key points and share with the larger room. 3 11
Questions to Consider: What program related data should we start collecting and what program related 1 data does your college no longer use? (i.e. Start – display requirements) What fields would be important to attach to intakes? (i.e. Entry level, start dates..) 2 What are some of the challenges related to entry levels? (i.e . Applicants don’t 3 understand what entry level means) Other thoughts about the program catalogue? 4 16
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