Hello! MEET YOUR PRESENTERS Elizabeth McFaul Lucy Batista Product - - PowerPoint PPT Presentation

Elizabeth McFaul Lucy Batista

Hello!

MEET YOUR PRESENTERS

Product Manager Manager, Customer Success

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Today’s Session

WHAT WE’LL COVER

How Program Management Currently Works

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Feedback We’ve Received

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What OCAS is Currently Building for Program Catalogue

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Future Directions for Program Catalogue

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Program Catalogue Trivia How many programs are in the program catalogue?

(Based on 2018 application cycle)

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3029 programs!

Program Catalogue Trivia What’s the most popular program across the system?

(Based on 2018 application cycle)

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Practical Nursing

Program Catalogue Trivia How many applicants applied to practical nursing?

(Based on 2018 application cycle)

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19,360 applicants

Program Catalogue Today

Spreadsheet Available Spreadsheet Due Lockdown Rollover

Screenshot of Speadsheet

Feedback We’ve Received

Would like to make program & intake changes prior to the cycle rollover Entry level tied to intakes Entry levels in a broader context – what are they for an applicant? Entry levels and special pathways, transfers Length, credential at the intake level Special codes (seeing the full descriptions) Bulk edit of intake availability Too much white space Issues when cloning a program – not all fields copy over Program Categories – do not always fit the program Current process is too rigid – ie timelines More flexibility for program categories Ensure edits are saving

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Feedback We’ve Received

PROGRAM MANAGEMENT ENHANCEMENTS

✓ Would like to make program & intake changes prior to cycle rollover Entry level tied to intakes Entry levels in a broader context – what are they for an applicant? Entry levels and special pathways, transfers Length, credential at the intake level ✓ Special codes (seeing the full descriptions) ✓ Bulk edit of intake availability ✓ Too much white space Issues when cloning a program – not all fields copy over Program Categories – do not always fit the program ✓ Current process is too rigid – ie timelines More flexibility for program categories Ensure edits are saving

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Program Management Enhancements

A SNEAK PEEK OF NEW FUNCTIONALITY

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Program Management Enhancements

NEW FEATURE GOALS

• 1. Allow changes to proposed catalogue before the next application cycle
• ccurs.

Currently, once the spreadsheet is loaded in to the system in June, colleges cannot make any changes to their catalogue until the rollover in the fall.

• 2. Improve UI for day-to-day program management.

Changes to place more valuable information on the screen and reduce clicks for repeated activities for the program management screens that people use

• n a daily basis to update availability, change intakes, and make other

changes.

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Demo

A first look at the Program Management Enhancement feature

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Feedback

ON WHAT YOU’VE JUST SEEN

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Program Catalogue Trivia For international applicants, what is the most popular program?

(Based on 2018 application cycle)

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Business represents 23%

• f international

enrolment

Future Vision for the Program Catalogue

HOW CAN OCAS MAKE YOUR LIFE EASIER FOR PROGRAM MANAGEMENT?

Brainstorm individually 1 Share with group at each station 2 Collect key points and share with the larger room. 3

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Questions to Consider:

What program related data should we start collecting and what program related data does your college no longer use? (i.e. Start – display requirements) 1 What fields would be important to attach to intakes? (i.e. Entry level, start dates..) 2 What are some of the challenges related to entry levels? (i.e. Applicants don’t understand what entry level means) 3 Other thoughts about the program catalogue? 4

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