FY21 Student Fees and Financial Calendar $30,257 $25,665 High - - PowerPoint PPT Presentation

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FY21 Student Fees and Financial Calendar $30,257 $25,665 High - - PowerPoint PPT Presentation

Jun 28, 2023 161 likes •428 views

Budget and Finance Committee Meeting February 4, 2020 FY21 Student Fees and Financial Calendar $30,257 $25,665 High School District Comparison Operating Expense per Pupil $25,520 $24,786 $23,966 $23,141 $23,079 $22,273 $22,182

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SLIDE 1

FY21 Student Fees

and Financial Calendar

Budget and Finance Committee Meeting February 4, 2020

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SLIDE 2

$30,257 $25,665 $25,520 $24,786 $23,966 $23,141 $23,079 $22,273 $22,182 $20,410 $20,397 $19,921 $19,827 $19,653 $18,721

Operating Expense per Pupil High School District Comparison

Source: 2019 School Report Card

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SLIDE 3

Days Cash on Hand High School District Comparison= Extent of District Reserves

Source: 2019 School Report Card

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SLIDE 4

Financial Adequacy High School District Comparison

0% 20% 40% 60% 80% 100% 120% 140% 160% 180% 200%

% of Adequacy - published August 2019

107%

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SLIDE 5

 Student Fees Policy

Board Policy JN Summary

  • The Superintendent will annually recommend fees charged for the use of textbooks, consumable

materials, extracurricular activities, and other school services.

  • Township High School District 211 will waive fees for services based on the student’s eligibility for free
  • r reduced price meals provided under the National School Lunch and Breakfast Programs.
  • For this purpose, “fees” means any monetary charge as a prerequisite for the student’s participation in

any curricular or extracurricular program of the school or school district.

  • Eligibility for free or reduced price meals shall be the sole criterion for such waiver of fees. If, upon

verification of income, the student is deemed to be ineligible for free or reduced price meals, payment

  • f fees will be required.

Waived Fees Include:

Textbook/Instructional Driver Ed/ BTW PE Uniforms AP/ National Merit Testing School Meals Summer School Graduation Cap and Gown

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SLIDE 6

Free and Reduced Meal Eligibility

2019-2020

% Eligibility District Total 35% Palatine HS 57% Fremd HS 16% Conant HS 25% Schaumburg HS 31% Hoffman Estates HS 47% *1 out of 3 students eligible for meal benefits *1 out of 2 students eligible for meal benefits qualifies through direct certification *1 out of 2 students eligible for meal benefits participates in the meal program

Paid Waived

ELIGIBILITY FOR FEE WAIVERS

4,172 7,706

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SLIDE 7

Title I Eligibility

Funding to Support Low Income Students $1.8 M > 40% Low Income Educational Supports Student Services and Support Personnel Equitable Services Academic Enrichment Programs, Equipment and Supplies

Palatine High School 57% Low Income Hoffman Estates High School 47% Low Income

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SLIDE 8

Fee Revenue Budget

LOCAL PROPERTY TAXES, 83.8% INTEREST ON INVESTMENTS, 1.0% CATEGORICAL STATE AID, 2.6% FOOD SERVICE SALES, 1.2% CORPORATE P.P.R. TAX, 1.1% FEES & OTHER, 2.5% TUITION REVENUE, 0.3% FEDERAL AID, 2.9%

2019-2020 REVENUE BY CATEGORY

Student User Fees Established by Board of Education Estimated Annual Fee Revenue Textbook/ Instructional Fee 1,354,500 $ Driver's Education Behind-the-Wheel 101,000 $ Transportation Fee (< 1.5 mi from school) Transportation Late Fee Student Parking Fee (per semester) 185,000 $ Student Lunch Fee Student Breakfast Fee Academic Courses: In-District (per Semester) Physical Education (Make-Up) Project Excel Freshman Invitational Mathematics Program (per Semester) Special Education Courses Academic Courses: Out-of-District (per Semester)

  • $

Driver's Education Behind-the-Wheel Driver Education (Classroom Only) Incoming Freshman Academy

  • $

Sophomore Academy

  • $

Non-credit Athletic Camps (per Semester) Non-credit Activity Camps (per Semester) Non-credit Competitive Baseball and Softball Transportation (per Semester) 65,000 $ TOTAL 4,575,000 $ A la Carte/Vending Sales/Staff Meals 1,062,000 $ Athletic Gate Receipts 89,000 $ PE Uniforms/Lock 58,000 $ AP Testing 617,000 $ Miscellaneous/Replacement Fees 31,000 $ Continuing Education/ Evening Services 87,000 $ TOTAL 1,944,000 $ ADDITIONAL FEE REVENUE 375,000 $ 1,999,500 $ SUMMER SCHOOL REGULAR SCHOOL YEAR 25,000 $ 365,000 $ 105,000 $

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SLIDE 9

Fee Increase History

Student User Fees Established by Board of Education 2019-2020 Date of Last Fee Change Textbook/ Instructional Fee 170 $ 2017-2018 Driver's Education Behind-the-Wheel 400 $ 2018-2019 Transportation Fee (< 1.5 mi from school) 200 $ 2017-2018 Transportation Late Fee 35 $ 2007-2008 Student Parking Fee (per semester) 75 $ 2017-2018 Student Lunch Fee $2.45-3.00 2018-2019 Student Breakfast Fee 1.55 $ 2018-2019 Academic Courses: In-District (per Semester) 140 $ 2003-2004 Physical Education (Make-Up) 140 $ 2003-2004 Project Excel 30 $ 2005-2006 Freshman Invitational Mathematics Program (per Semester) 30 $ 2003-2004 Special Education Courses 30 $ 2003-2004 Academic Courses: Out-of-District (per Semester) 240 $ 2003-2004 Driver's Education Behind-the-Wheel 400 $ 2019-2020 Driver Education (Classroom Only) 70 $ 2003-2004 Incoming Freshman Academy No Fee 2003-2004 Sophomore Academy No Fee 2003-2004 Non-credit Athletic Camps (per Semester) 75 $ 2017-2018 Non-credit Activity Camps (per Semester) 75 $ 2017-2018 Non-credit Competitive Baseball and Softball 175 $ 2003-2004 Transportation (per Semester) 35 $ 2003-2004 SUMMER SCHOOL REGULAR SCHOOL YEAR

Minimal increases over past 15+ years

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Instructional/Textbook Fee

Textbook/Instructional Supply Fee: A general registration fee for the use of textbooks, instructional supplies, technology, and participation in athletic and activity programs Current Fee: $170 Proposed Fee: $170

Instructional Fees

30%

Per Pupil Expense Total Consumable Cost per Pupil $210 Total Annual Revenue: $1.3 Million Total Waived Fees: $0.7 Million Grant Funding: N/A

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SLIDE 11

Transportation Fee (<1.5 miles from school)

Transportation Fee: Fee for non-reimbursable pupil transportation within 1.5 miles from school Current Fee: $200 Proposed Fee: $200 Total Annual Revenue: $105,000 Total Waived Fees: N/A Grant Funding: N/A

Transportation Fee

2%

Estimated Per Pupil Expense Total Cost per Pupil $611

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SLIDE 12

Driver Education Behind-the-Wheel Fee

Driver’s Education Behind-the-Wheel Course Fee: The Illinois School Code provides that school districts may charge a fee, not to exceed $250, for participation in the driver education behind-the-wheel course. All districts can receive approval from the Illinois General Assembly for waiver of the School Code to change the fee for the driver education behind-the-wheel course. D211 has received approval to charge a fee of $400 through the 2021-2022 school year. Current Fee:$400 Proposed Fee: $400 Per Pupil Expense Total Cost per Pupil* $499 Total Annual Revenue: $101,000 Total Waived Fees: $195,000 Grant Funding: $160,000

*Does not include administrative costs

Behind-the-Wheel Fees

2%

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SLIDE 13

Student Parking Fee

Student Parking Fee: Fee assessed for access to student parking lot to offset costs associated with general maintenance and repairs Current Fee: $75/semester Proposed Fee: $75/semester Total Annual Revenue: $185,000 Total Waived Fees: N/A Grant Funding: N/A Estimated per Pupil Expense Total Annual Cost per Pupil $203

Student Parking Fee

4%

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SLIDE 14

School Breakfast and Lunch Fees

School Meal Fees: Meal pricing established under the Healthy Hunger Free Kids Act to fund food, labor and supply costs associated with meal production Total Annual Revenue: $2 Million Total Waived Fees: $2 Million Grant Funding: $2.2 Million

Breakfast and Lunch Fees

44%

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SLIDE 15

Healthy Hunger Free Kids Act

Establishes that the average weighted cost for paid meals shall be the difference between the federal rate of reimbursement for paid and free meals.

Reimbursement SY 19‐20 Lunch Breakfast Free 3.50 $ 2.20 $ Reduced 3.10 $ 1.90 $ Paid 0.41 $ 0.31 $ Target Price 3.09 $ 1.89 $ Current Weighted Average 2.98 $ 1.55 $

The Act recommends an increase of $0.10 per year to close the gap in pricing equity

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National School Meal Program Fee Recommendation

School Lunch School Breakfast Current Proposed Current Proposed $2.45 $2.55 $1.55 $1.65 $2.75 $2.85 $3.00 $3.10 Recommended fee increases bring pricing in line with federal requirements and are estimated to generate an additional $35,000 in revenue for FY21

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 Textbook and Registration Fee Comparison

Local High Schools

$0 $50 $100 $150 $200 $250 $300 $350 $400 $450

Instructional/Textbook Fees

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SLIDE 18

  • 5 years of Operating Efficiencies = Cost Reductions
  • More Efficient Use of Community’s Money = Use of Reserves and No

Debt

  • Optimize Resources = IMRF Investment to Pay Liability
  • Optimize Resource = Sale of Unused 60 Acres
  • Maintain and Expand Quality Programming
  • Levy Reduction = No Debt Service Levy; All Matters within Restricted

CPI

Financial Efficiency and Stability

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SLIDE 19

Financial Sequence

  • 3. Budget

Development

  • 4. Budget

Approval

  • 5. Financial

Reporting and Forecasting

  • 1. Levy

Recommendation

  • 2. Levy

Approval

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SLIDE 20

CPI – Levy – Budget Relationship

2018 CPI

(Determined Dec. 31, 2018)

1.9%

2019 Levy

(Approved Dec. 2019)

2020-2021 Budget

(Developed Jan.- Sept. 2020)

2019 CPI

(Determined Dec. 31, 2019)

2.3%

2020 Levy

(Approved Dec. 2020)

2021-2022 Budget

(Developed Jan.- Sept. 2021)

Next Fiscal Year Current Fiscal Year Primary revenue source required to develop expenditure budget

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SLIDE 21

2018 CPI

(Determined Dec. 31, 2018)

1.9%

2019 Levy

(Approved Dec. 2019)

2020-2021 Budget

(Developed Jan.- Sept. 2020)

2019 CPI

(Determined Dec.31, 2019)

2.3%

2020 Levy

(Approved Dec. 2020)

2021-2022 Budget

(Developed Jan.- Sept. 2021)

Next Fiscal Year Current Fiscal Year A shift in the sequence of the CPI-Levy-Budget timing can alter planning and create misinformation or confusion when preparing the financial plan

CPI – Levy – Budget Relationship Modification

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SLIDE 22

Financial Calendar Highlights

January February March April

*Begin approving bids against next year budget (continues thru July) *Budget development by schools *Budget calendar review by Board *Facilities Presentation *Tentative Budgets for non-operating funds reviewed by Board *School Budget Review by Administration *Financial Projection update

May June July August

*Release of purchase

  • rders against upcoming

budget *Interfund Transfers *Tentative Budgets for select operating funds reviewed by Board *Present Tentative Budget as a whole to Board; place on display

September October November December

*Tentative Budget hearing and approval *Levy Introduction *Levy Presentation *Establish Levy amount- publish notice *Levy approval *Board received report on

  • perating fund balance
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SLIDE 23

Financial Statutory Requirements

Budget (105 ILCS 5/17-1)

  • Must be approved by September 30 each year
  • Tentative budget must be on display for 30 days prior to adoption
  • Public hearing must be held prior to adoption
  • Notice published 30 days in advance of adoption

Tax Levy (35 ILCS 200/18)

  • Taxing body must determine amount of money to be levied at

least 20 days prior to adoption

  • Levy hearing must be held when levying > 105% over prior year
  • Levy hearing notice must be published 7-14 days prior to hearing

date

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SLIDE 24

 Upcoming Budget and Financial Meeting

Sequence through June 30

  • March 5: Budget/Finance Committee- Facilities and Financial

Update

  • March 12: BOE Meeting- Facilities Update Presentation;

Tentative Budget Review for Non-Operating Funds

  • April 9: Budget/Finance Committee- Financial Projection Update

if needed

  • April 23: BOE Meeting-Financial Projection Presentation
  • June 4: Budget/Finance Committee- Tentative Budget Review

for Select Operating Funds

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SLIDE 25

Variance Report thru December 2019

Revenue

All Funds FY20 Actual All Funds FY20 Budget $ Fav/(Unfav) Local Taxes 102,735,079 102,476,970 258,109 Corporate P.P.R. Tax 1,523,062 1,500,000 23,062 Evidence Based Funding 5,523,944 5,520,449 3,495 Categorical Aid 3,649,583 3,660,200 (10,617) Federal Aid 3,206,570 2,814,300 392,270 Interest on Investments 1,545,797 1,367,000 178,798 Fees & Other 4,096,748 3,867,134 229,614 Food Service Sales 1,623,968 1,616,209 7,760 Tuition 65,150 67,000 (1,850) Total Revenue: 123,969,902 122,889,262 1,080,640

Expenditures

Salaries 67,314,578 67,349,090 34,512 Benefits 21,608,626 20,962,351 (646,275) Purchased Services 6,324,572 6,207,115 (117,457) Supplies 3,865,748 4,303,621 437,872 Utilities 1,874,183 2,107,979 233,796 Capital Outlay 8,909,296 9,452,600 543,304 Non-capitalized Equip. 1,970,326 1,841,299 (129,026) Miscellaneous 510,028 648,466 138,438 Tuition 4,854,963 4,647,570 (207,393) Debt Services

  • Contingency
  • Total Expenditures: 117,232,320

117,520,092 287,772

Surplus/(Deficiency)

Excess Revenue Over (Under) Expenditures 6,737,581 5,369,170 1,368,411

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SLIDE 26

 QUESTIONS?