FY21 Budget Discussion & Preparation Budget Subcommittee - - PowerPoint PPT Presentation

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FY21 Budget Discussion & Preparation Budget Subcommittee - - PowerPoint PPT Presentation

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#1 in Presentation Series FY21 Budget Discussion & Preparation Budget Subcommittee Meeting Tuesday, January 28, 2020 Educational Support Center PDC, 6:00pm Quabbin Regional School District 1 #1 in Presentation Series The Student

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FY21 Budget Discussion & Preparation

Budget Subcommittee Meeting Tuesday, January 28, 2020 Educational Support Center PDC, 6:00pm

Quabbin Regional School District 1

#1 in Presentation Series

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The Student Opportunity Act

Quabbin Regional School District 2

#1 in Presentation Series

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~STUDENT OPPORTUNITY ACT~

$303.5 million

increase in Chapter 70 Aid

Quabbin Regional School District 3

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~STUDENT OPPORTUNITY ACT~

$167.5 million

(55.2% of the total)

10 cities

(17.7% of students)

Quabbin Regional School District 4

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~STUDENT OPPORTUNITY ACT~

Quabbin Regional School District 5

District Increase Lynn 30,196,549 Lawrence 21,784,737 Brockton 21,093,362 Springfield 19,633,837 Worcester 18,049,384 Lowell 12,783,357 Fall River 11,889,280 Chelsea 10,946,931 New Bedford 10,673,283 Revere 10,416,561

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~STUDENT OPPORTUNITY ACT~

$100.4 million

(33.12% of the total)

41 cities & towns

(27.1% of students; >$1m <$8m)

Quabbin Regional School District 6

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~STUDENT OPPORTUNITY ACT~

88.3% of increased dollars 44.8% of students 16.0% of the districts

Quabbin Regional School District 7

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~STUDENT OPPORTUNITY ACT~

183 of 318

(57.5% of operating districts)

$30/student

(Hold Harmless Aid)

Quabbin Regional School District 8

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SLIDE 9

~STUDENT OPPORTUNITY ACT~

45 of 58

(77.6% of academic regions)

Quabbin Regional School District 9

Regional Hold Harmless Aid

7 of 26

(27% of vocational regions)

2 of 3

(66.7% of voc ag regions)

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FY21 Projected Revenue

Quabbin Regional School District 10

#1 in Presentation Series

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SLIDE 11

Cherry Sheet Data

Governor’s (House 2) Budget

Quabbin Regional School District 11

#1 in Presentation Series

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~CHERRY SHEET DATA~

Quabbin Regional School District 12

PROGRAM FY2020 Cherry Sheet Estimate FY2021 Governor's Budget Proposal Difference Chapter 70 $16,646,098 $16,704,328 $58,230 Charter Tuition Reimbursement $41,421 $46,075 $4,654 Regional School Transportation $982,422 $941,749

  • $40,673

Total $17,669,941 $17,692,152 $22,211 Special Education $0 $34,012 $34,012 School Choice Sending Tuition $763,691 $643,657

  • $120,034

Charter School Sending Tuition $338,056 $365,214 $27,158 Total Estimated Charges : $1,101,747 $1,042,883

  • $58,864

General Fund Estimated Receipts : General Fund Estimated Charges :

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~MEMBER TOWN RLC~

Quabbin Regional School District 13

Member FY20 FY21 Change FY20 FY21 Change % Change Total 1,956 1,941

  • 15

10,317,745 10,840,933 523,188 5.07% Barre 757 735

  • 22

3,263,850 3,418,427 154,577 4.74% Hardwick 310 327 17 1,432,433 1,510,648 78,215 5.46% Hubbardston 514 502

  • 12

3,216,429 3,433,608 217,179 6.75% New Braintree 141 131

  • 10

870,728 910,502 39,774 4.57% Oakham 234 246 12 1,534,305 1,567,748 33,443 2.18% Foundation Enrollment in Regional District Required Minimum Contribution to Regional District

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District Revenue

Quabbin Regional School District 14

#1 in Presentation Series

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~MEDICAID REIMBURSEMENT ELIGIBILITY CHANGE~

  • Medicaid Reimbursement is used as a revenue source
  • Change in eligibility requirements
  • 47% reduction in FY19 reimbursement; expect same in FY20
  • Recommendation to reduce projected revenue from

$212k to $106k in FY21

Quabbin Regional School District 15

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~FOUNDATION ENROLLMENT COUNT CHANGE~

  • Pre-K regular education students pay $100/month - $900/year
  • $45k in tuition is used as revenue to support the budget
  • DESE changed reporting status of these students from resident

student to tuition-based student

  • Resulting in:
  • reduced foundation enrollment/foundation budget
  • increased

“Hold Harmless Debt”

Quabbin Regional School District 16

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~RECOMMENDATION~

  • Discontinue Pre-K tuition fee
  • $900/student received in tuition
  • $4,148/student added to Foundation Budget
  • Helps to close the

“Hold Harmless Debt Gap”

Quabbin Regional School District 17

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Budget Development

Quabbin Regional School District 18

#1 in Presentation Series

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Principles Guiding the Development of the FY21 Budget

Quabbin Regional School District 19

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 Aligns with the District’s Mission, Vision & Core Values  Aligns with the District’s Theory of Action  Provides sustainability in meeting or exceeding the District’s Strategic Objectives  Aligns with the District’s Improvement Plan and individual School Improvement Plans  Reflects the priorities of the School Committee  Takes into consideration declining student enrollment as well as stagnant revenue sources  Is proactive rather than reactive  Is clearly communicated to all stakeholders

Develop a Budget for FY21 which:

Quabbin Regional School District 20

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Our Strategic Objectives

  • 1. Quabbin Pride

Foster an inclusive Quabbin Regional School District identity to support

  • ur strong commitment to, and pride in, Quabbin ideals.
  • 2. Academic Growth

Foster continuous learning and growth for all students and staff in order to improve student academic achievement.

Quabbin Regional School District 21

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Our Strategic Objectives

  • 3. Social & Emotional Growth

Foster the well-being of all students and staff in order to develop the emotional resiliency, personal motivation, and intellectual curiosity that supports academic achievement.

  • 4. Commitment to Community

Ensure all resources are allocated efficiently and equitably, with students’ best interests at the forefront.

Quabbin Regional School District 22

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Plan for Success

  • The District’s Plan for Success was developed with input from

School Committee members, Administrators, Teachers & Staff, and Community members. It is a 3½ year plan.

Strategic Objectives

  • The Strategic Initiatives, Superintendent’s goals and Administrators’

goals are developed from the Strategic Objectives and include quantitative outcomes.

The Budget

  • The Budget is the fiscal year spending plan by which to advance
  • r attain completion of the district’s Strategic Objectives.

Quabbin Regional School District 23

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The Objective

  • f the

Budget

  • To make the best use of all resources:

People-Time-Space-Money

in order to achieve the district’s mission, vision and goals.

Quabbin Regional School District 24

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Key Priorities

Quabbin Regional School District 25

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Continue pursuit of opportunities for increased cost savings and revenue generation through:

  • Exploration of shared services, partnerships and regionalization
  • Examining internal opportunities for increased efficiency
  • Lease of excess school space
  • School consolidation options
  • Pursuit of grant applications
  • Exploring opportunities for after-hours and after-dark IP Pathway-like

programming

Quabbin Regional School District 26

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Supporting the growth and development of new programs:

  • High School Innovation Pathways Program
  • Alternative High School Program
  • Elementary Therapeutic Learning Center
  • High School Therapeutic Learning Center
  • Middle School STEM Courses

Quabbin Regional School District 27

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Continue strengthening of Tier I instruction through:

  • Development of aligned, rigorous curriculum
  • Expansion of blended/personalized learning
  • 1 to 1 computing
  • Social/emotional learning strategies

Quabbin Regional School District 28

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Increase the effectiveness of supports for all students:

  • Expand opportunities for structured intervention support system for

MS/HS students

  • Explore opportunities to increase the effectiveness of elementary

intervention program

  • Explore opportunity to increase the effectiveness of special education

service delivery

  • Development of a unified, district-wide behavioral and cultural system of

support

Quabbin Regional School District 29

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Supporting the continued growth of existing programs that provide Quabbin students with a diverse program of studies:

  • Music program
  • Arts program
  • NJROTC program
  • Athletic program
  • Extracurricular program
  • AP/IB courses

Quabbin Regional School District 30

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Expand our commitment to efficiency:

  • Central registering
  • Chrome books reduce Eureka Math printing
  • Change lighting to LED
  • Use technology to become paperless:
  • Attendance reporting
  • Direct deposit receipts
  • Changing address, tax status, contribution to retirement fund
  • Electronic warrant filing
  • Electronic record storage

Quabbin Regional School District 31

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Budget Building Process

Quabbin Regional School District 32

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Our Investment in In-District Programs

Quabbin Regional School District 33

#1 in Presentation Series

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~Therapeutic Learning Centers~

  • Middle/High School TLC
  • Elementary TLC – located in Hardwick

Quabbin Regional School District 34

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~Therapeutic Learning Centers~

  • Positions hired for current year
  • 1.0 Lead Clinician
  • 2.0 Clinicians
  • 1.0 Elementary TLC Teacher

Total Salary & Benefits = $254,470

Quabbin Regional School District 35

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~Therapeutic Learning Centers~

  • 6 students returned to district
  • Cost of out-placement tuition =

$295,714

  • Cost of transportation (single riders only) =

$ 56,730

$352,444

Program Savings = $97,974

Potential of student return = additional savings of $136,543

Quabbin Regional School District 36

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School Year (2019/2020) Enrollment

Quabbin Regional School District 37

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Defining Enrollment

District Enrollment: 2,183

All students served by the district

  • Students in district schools + Students attending out of district placements +

Students receiving services only + Students we are financially responsible for

School Enrollment: 2,148

Students enrolled in district schools

  • Resident students + School Choice + Tuition-in students

Resident Enrollment: 1,832

Students enrolled in the district that live in the 5 member towns, including those who are currently living outside the district

Quabbin Regional School District 38

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School Enrollment Comparison

Quabbin Regional School District 39

Prior Yr 3 yrs 17 yrs QRMS 396 359 366 7

  • 30
  • 196

QRHS 670 626 621

  • 5
  • 49
  • 376

Ruggles Lane 464 462 454

  • 8
  • 10
  • 90

Hardwick 194 174 203 29 9

  • 70

Hubbardston 319 309 309

  • 10
  • 164

New Braintree 54 61 46

  • 15
  • 8
  • 47

Oakham 129 127 149 22 20

  • 139

Total 2,226 2,118 2,148 30

  • 78
  • 1,082

Over Time School Year 17/18 18/19 19/20

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Budget Increases

Quabbin Regional School District 40

#1 in Presentation Series

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Admin Technology & Support, 24.1% Instructional Support, 6.0% Athletics & Student Activities, 3.7% School Security, 4.7% Facilities , 4.6% Benefits, 8.9% Fixed Charges, 4.5% Tuition, 4.8%

~Increases by Category~

Quabbin Regional School District 41

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~Technology Increases 24.1%~

  • Server running district-wide services (multi-year) warranty extensions
  • Cloud Backup Services for Microsoft 365, Google G Suite
  • Firewall (multi-year) license renewal
  • Aruba Wireless Controller licensing
  • Dell Servers running school-based software programs
  • Google G Suite site licensing ($24/fte)

Quabbin Regional School District 42

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~Benefits 8.9%~

  • Worcester Regional Retirement – estimated at 8%
  • Separation Cost for Retirement – estimated 39% (based on # of staff)
  • Health Insurance – estimated at 8%, enrollment increase of 7.8% at January
  • pen enrollment
  • Retired Teachers’ Health Insurance – estimated 3%

Quabbin Regional School District 43

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~Instructional Support 6.0%~

  • Includes:

Quabbin Regional School District 44

FUNC: CURRICULUM DIRECTORS (SUPERVISORY) - 2110 FUNC: CURR DIRECTORS & DEPART HEADS (NON-SUPERVISORY) - 2120 FUNC: PRINCIPAL'S OFFICE - 2210 FUNC: TEACHERS, CLASSROOM - 2305 FUNC: SUBSTITUTES - 2324-2325 FUNC: INTERVENTION TUTORS & PARAPROFESSIONALS - 2330 FUNC: LIBRARIAN/MEDIA CENTER DIRECTOR - 2340 FUNC: DISTANCE LEARNING& ONLINE COURSEWORK - 2345 FUNC: PROFESSIONAL DEVELOPMENT - 2352-2358 FUNC: TEXTBOOKS - 2410 FUNC: LIBRARY BOOKS/PERIODICALS/REFERENCE - 2415 FUNC: INSTRUCTIONAL EQUIPMENT - 2420 FUNC: GENERAL SUPPLIES - 2430 FUNC: OTHER INSTRUCTIONAL SERVICES - 2440 FUNC: INSTRUCTIONAL HARDWARE-STUDENTS & STAFF DEVICES - 2451 FUNC: INSTRUCTIONAL HARDWARE-ALL OTHER - 2453 FUNC: INSTRUCTIONAL SOFTWARE & OTHER INSTR MTLS- 2455 FUNC: GUIDANCE & ADJUSTMENT SERVICES - 2710 FUNC: TESTING & ASSESSMENT - 2720 FUNC: ATTENDANCE - 3100 FUNC: HEALTH SERVICES - 3200

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~Salaries~

  • Contracted Step increases - $265k
  • COLA – all 6 contracts in negotiation
  • Funding for negotiations budgeted

Quabbin Regional School District 45

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~Requested Staff Increases~

  • 1.0 MHS Librarian (reduce 1.0 para by attrition)
  • 0.5 Elem Specialist (Art, Music, PE, STEM)
  • 1.0 Elem Teacher (Class size)
  • 1.0 Paraprofessional (Student Support Center)
  • 1.0 MS Literacy Teacher (Achievement)
  • 1.0 HS Math Co-teacher (Achievement)

Quabbin Regional School District 46

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SLIDE 47

~Requested Staff Increases~

  • Increase Intervention Tutors day to 6.5 hours

Quabbin Regional School District 47

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SLIDE 48

~Classroom Technology Increases~

  • Hardware
  • STEM Chromebook Cart
  • Laptop Cart/Laptops for teachers
  • iPads
  • SmartBoard replacement
  • Software
  • Newslea Subscription district-wide – IXL Math expanded to elementaries
  • SmartBoard Licensing – allows access to advances/updated content

Quabbin Regional School District 48

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~Tuition 4.8%~

  • School Choice Out & Charter - .6%, based on Cherry Sheet
  • Special Education Placements – 7.4%

Quabbin Regional School District 49

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~School Security 4.7%~

  • Increase in Minimum Wage for Lunch & Recess Monitors

Quabbin Regional School District 50

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~Plant & Facilities 4.6%~

  • Custodial/maintenance equipment replacement
  • Custodial/maintenance equipment repair
  • Classroom/Cafeteria furniture replacement
  • Oil bid price up 4.2%, increased usage = 5.3%
  • Capital Plan projects/items

Quabbin Regional School District 51

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Capital Plan Items for FY21

Quabbin Regional School District 52

Project/Item Location Estimated Cost Funding Source Roof Repairs QRMHS $9,000.00 General Fund Budget Coaching Box/Bleacher Engineering Study QRMHS $10,609.00 Athletic Revolving Account Chiller Air Compressor QRMHS $2,236.00 General Fund Budget Railing Enclosure Engineering Study QRMHS $15,000.00 General Fund Budget Cafeteria Equipment QRMHS $34,358.00 Cafeteria Revolving Account Tractor District $29,484.00 General Fund Budget Floor Replacement Ruggles, Hardwick, Hubbardston $20,500.00 General Fund Budget Emergency Generator Ruggles Lane $50,000.00 Barre Warrant Article Parking Lot Drainage Ruggles Lane $50,000.00 Barre Warrant Article Parking Lot Paving Hardwick $75,000.00 Hardwick Warrant Article Bathroom Partitions Hardwick $15,000.00 Hardwick Warrant Article Roof & Window Repairs Hardwick $58,600.00 Hardwick Warrant Article Compressor Relocation New Braintree $6,967.00 New Braintree Warrant Article Emergency Generator Central Office $55,435.00 + Rural School Aid

Capital Projects/Items FY21

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~Fixed Charges 4.5%~

  • Business Insurances – estimated 4.5%
  • FY20 not known until March

Quabbin Regional School District 53

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SLIDE 54

~Athletics & Student Activities 3.7%~

  • Requested JV Football Coach
  • Expand HUDL program to all sports teams
  • Varsity Field Hockey Goals
  • Benches for back fields

Quabbin Regional School District 54

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SLIDE 55

~Categories with Reductions~

  • District Administration & Legal -0.1%
  • Transportation Services -2.9%
  • Regular Transportation – level funded by contract
  • Special Education Transportation – based on anticipated routes

Quabbin Regional School District 55

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SLIDE 56

Proposed Budget #1 Increase $1,858,406 5.3%

Quabbin Regional School District 56

#1 in Presentation Series

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Discussion & Direction

Quabbin Regional School District 57

#1 in Presentation Series