FY2019 Initial Budget Presentation August 13, 2018 The Budget - - PowerPoint PPT Presentation
FY2019 Initial Budget Presentation August 13, 2018 The Budget Process 3. Council holds Public 1. The Mayor considers Hearings on the staff recommendations proposed Budget as he prepares his (08/ 27/ 18 Budget and 09/ 17/ 18) 2. The
Initial Budget Presentation August 13, 2018
FY 2019 Budget Present at ion 2
staff recommendations as he prepares his Budget
Hearings on the proposed Budget (08/ 27/ 18 and 09/ 17/ 18)
adopt a final Budget (09/ 17/ 18)
his Budget proposal to the City Council (08/ 13/ 18)
S ix S trategic Goal Areas form basis of budget
Transportation, Recreation & Parks, Economic Development, Government
Efficiency, Public S afety, and Quality of Life
Examine operating expenditures and revenues
Close review of departmental expenditures to control growth and ensure
balanced budget
Continued use of Accruals
Updated data to ensure adequate levels for the future Added new Equipment Accrual
Five Themes throughout budget
Transparency, budget maturity, promise made – promise kept, reflecting true
cost of service, year of stormwater
FY 2019 Budget Present at ion 3
Detailing moves / shifts within the Budget Detailing one-time and non-recurring expenditures
Adding Equipment Accrual S
hifting Repairs and Maintenance out of Operations
Fire S
tation #64 Construction
Abbotts Bridge S
FY 2019 Budget Present at ion 5
Adj usting based on known costs Meeting defined service level
expectations
Inventory / Assessment of S
ystem
End Y
ear with a long term maintenance plan and options for funding mechanisms
FY 2019 Budget Present at ion 6
FY 2019 Budget Present at ion
20.0 15.2 4.8 2.5 1.7 1.3 1.1 0.8 0.9 0.7 4.9 20.2 5.9 5.1 2.5 1.8 1.4 1.1 0.8 0.6 0.7 28.1 20.0 17.3 4.8 2.2 1.8 1.3 1.1 0.8 0.7 0.7 3.7 0.7
20.9 18.4 5.1 2.3 1.8 1.2 1.0 0.8 0.8 0.7 3.7 3.3 $- $5.0 $10.0 $15.0 $20.0 $25.0 $30.0
Total Amount Collected/ Budgeted (in millions) FY 2016 FY 2017 FY 2018 Revised FY 2019 Proposed
FY 2019 Budget Present at ion 9
Local Option Sales Tax 35% Property Taxes Current Year 30%
Real Property Prior Year, 1% Insurance Premium Tax, 9% Electric Franchise Fees, 4% Business & Occupation Tax, 3% Municipal Court Fees, 2% Television Cable … Alcohol Beverage Excise, 1% Building Residential, 1% Gas Franchise Fees, 1% All Other Revenues, 6%
FY 2019 Budget Present at ion
Local Option Sales Tax: $20.0 Local Option Sales Tax: $20.9
Property Taxes (Current Year): $16.7 Property Taxes (Current Year): $17.7
Propert y Taxes (Prior Year): $0.6 Propert y Taxes (Prior Year): $0.7
Insurance Premium Tax:$4.8 Insurance Premium Tax:$5.1
Elect ric Franchise Fees: $2.2 Elect ric Franchise Fees: $2.3 Business & Occupat ion Tax: $1.8 Business & Occupat ion Tax: $1.8 Municipal Court Fees: $1.3 Municipal Court Fees: $1.2 Television Cable Franchise … Television Cable Franchise … Alcohol Beverage Excise:$0.8 Alcohol Beverage Excise:$0.8 Building Resident ial: $0.7 Building Resident ial: $0.8 Gas Franchise Fees: $0.7 Gas Franchise Fees: $0.7 All Ot her Revenues:$3.7 All Ot her Revenues:$3.7 Use of Reserves: $0.7 Use of Reserves: $3.3
$0 $10 $20 $30 $40 $50 $60
FY 2018 Revised FY 2019 Proposed Total Revenue Amount (in millions)
11 Local Opt ion S ales Tax Propert y Taxes (Current Year) Propert y Taxes (Prior Year) Insurance Premium Tax Elect ric Franchise Fees Business & Occupat i
Municipal Court Fees Televisio n Cable Franchise Fees Alcohol Beverage Excise Building Resident i al Gas Franchise Fees All Other Revenues Use of Reserves FY18 t o FY19 Variance 4.3% 5.6% 18.6% 5.9% 4.3% 0.0%
1.8% 11.4% 0.7%
77.9%
4.3% 5.6% 18.6% 5.9% 4.3% 0.0%
1.8% 11.4% 0.7%
77.9%
0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 80.0%
% Change between Fiscal Y ears
12
$20.2 $20.0 $20.9 $20.9
$3.9 $16.7 $17.7 $17.7
$2.0 $0.6
$13.4
$0.7
$5.1 $4.8 $5.1 $5.1
$2.5 $2.2 $2.3 $2.3 $1.8 $1.8 $1.7 $1.8 $1.4 $1.3 $1.2 $1.2
$28.1
$3.7 $4.0 $3.7 $0.7 $0.0 $3.3
$0 $10 $20 $30 $40 $50 $60 $70
FY 2017 FY 2018 Revised FY 2018 Annualized FY 2019 Proposed
Total Revenue Amount (in millions)
Use of Reserves All Ot her Revenues Gas Franchise Fees Building Residential Alcohol Beverage Excise Television Cable Franchise Fees Municipal Court Fees Business & Occupation Tax Elect ric Franchise Fees Insurance Premium Tax Property Taxes (Prior Year) Property Taxes (Current Year) Local Option S ales Tax
FY 2019 Budget Present at ion 13
E911 Supplement, 0.2% Capital Projects Fund, 9.0% Infrastructure Maintenance Accrual, 14.2% Equipment Accrual, 1.2% Vehicle Replacement Accrual, 1.7% Positions and Associated Vehicles/Equipment, 0.7% City Hall Debt Service, 3.4%
Base Operations Personnel 43.3% Base Operations Operations 26.2%
FY 2019 Budget Present at ion E911 S upplement , $0.1 E911 S upplement , $0.1
Capital Projects Fund, $2.9 Capital Projects Fund, $5.5 Infrastructure Maintenance Accrual: $6.6 Infrastructure Maintenance Accrual: $8.5
Equipment Accrual, $0.7 Vehicle Replacement Accrual, … Vehicle Replacement Accrual, $1.0 Posit ions and Associat ed …
City Hall Debt Service, $2.0
Base Operations
$25.4 Base Operations
$26.0
Base Operations - Operations, $18.6 Base Operations - Operations, $15.7
$0 $10 $20 $30 $40 $50 $60
Total Expenditure Amount (in millions)
Expenditure Categories by Fiscal Year
15 E911 S upplement Capit al Proj ect s Fund Infrastructure Maint enance Accrual Equipment Accrual Vehicle Replacement Accrual Posit ions and Associat ed Vehicles/ Equi pment Cit y Hall Debt S ervice Base Operat ions - Personnel Base Operat ions - Operat ions FY18 t o FY19 Variance 0.0% 46.6% 22.6% 100.0% 1.5% 100.0% 72.2% 2.3%
0.0% 46.6% 22.6% 100.0% 1.5% 100.0% 72.2% 2.3%
15.0% 35.0% 55.0% 75.0% 95.0% % Change between Fiscal Y ears
FY 2019 Budget Present at ion 16 $0.5 $0.4 $0.1 $0.1
$26.4 $2.9 $5.5 $7.6 $6.6 $8.5
$0.7 $1.7 $1.0 $1.0 $0.4 $2.0
$21.9 $22.6 $25.4 $26.0 $19.4 $20.2 $18.6 $15.7
$- $10.0 $20.0 $30.0 $40.0 $50.0 $60.0 $70.0 $80.0
Actuals Revised Proposed FY 2016 FY 2017 FY 2018 FY 2019
Total Expenditure Amount (in milions)
Base Operat ions - Operat ions Base Operat ions - Personnel Cit y Hall Debt S ervice Posit ions and Associated Vehicles/ Equipment Vehicle Replacement Accrual Equipment Accrual Infrast ruct ure Maint enance Accrual Capital Proj ect s Fund E911 S upplement
FY 2019 Budget Present at ion
18
City Clerk 1% City Council 1% City Manager 3% Communications 1% Community Development 5% Facilities 4% Finance 3%
Fire 26%
Human Resources 3% IT/GIS 5% Legal 1% Municipal Court 2%
Police 26%
Public Works 14%
Parks 5%
FY 2019 Budget Present at ion 19
0.6 0.3 1.2 0.7 2.7 1.7 1.1 $10.5 0.6 2.1 0.3 0.6 9.4 7.3 2.1 0.4 0.3 1.3 0.5 2.4 1.9 1.0 11.2 0.8 1.9 0.3 0.6 9.8 8.2 2.2 0.7 0.4 1.2 0.6 2.4 1.5 1.3 11.2 1.0 2.0 0.5 0.7 11.0 7.3 2.3
0.4 0.3 1.1 0.6 2.2 1.5 1.3 11.0 1.1 1.9 0.4 0.7 11.0 6.0 2.0
$- $2.0 $4.0 $6.0 $8.0 $10.0 $12.0
Total Expenditure Amount (in millions)
FY 2016 FY 2017 FY 2018 Revised FY 2019 Proposed
20 Rec & Parks Rec & Parks Rec & Parks Rec & Parks
PW
PW
PW
PW
PW
PW
PW
PW
Police Police Police Police Police Police Police Police
IT/GIS IT/GIS IT/GIS IT/GIS IT/GIS IT/GIS IT/GIS IT/GIS HR HR HR HR HR HR HR HR
Fire Fire Fire Fire Fire Fire Fire Fire
Finance Finance Finance Finance Finance Finance Finance Finance Facilit ies Facilit ies Facilit ies Facilit ies Facilit ies Facilit ies Facilit ies Facilit ies
Comm Dev Comm Dev Comm Dev Comm Dev Comm Dev Comm Dev Comm Dev Comm Dev
CM CM CM CM CM CM CM CM
10.0 15.0 20.0 25.0 30.0
Persons Ops Persons Ops Persons Ops Persons Ops FY 2016 FY 2017 FY 2018 Revised FY 2019 Proposed
Total Expenditure Amount
(in millions)
Clerk Council CM Comm Comm Dev Court Facilities Finance Fire HR IT/GIS Legal Police PW Rec & Parks
Personnel Costs Changes (‘ 16 to ‘ 19)
FY 2018 Budget Book Present at ion 21
$21.9 $22.6 $25.4 $26.0
$- $5.0 $10.0 $15.0 $20.0 $25.0 FY 2016 FY 2017 FY 2018 Revised FY 2019 Proposed
Total Expenditures (in millions)
FY 2019 Budget Present at ion 22
2% 3% 11% 2% 0% 6% 12%
FY 2016 FY 2017 FY 2018 Revised FY 2019 Proposed
Total Expenditure % Change from Previous FY
FY 2019 Budget Present at ion 23
$19.4 $20.2 $18.6 $15.7
$- $5.0 $10.0 $15.0 $20.0 $25.0
FY 2016 FY 2017 FY 2018 Revised FY 2019 Proposed
Total Expenditures (in millions)
FY 2019 Budget Present at ion 24
4%
4% 10% 16%
FY 2016 FY 2017 FY 2018 Revised FY 2019 Proposed
Tot al Expendit ure % Change from Previous FY
FY 2019 Budget Present at ion
Accrual Funds
Embracing the concept of paying oneself first, the City sets aside funds from the current year to cover infrastructure maintenance, vehicle and equipment replacements
FY2019 adds a new accrual for equipment (radios / computers / S CBA, etc.)
FY 2019 contributions:
Infrastructure Maintenance: $8,514,684 Vehicle Replacement: $994,939 Equipment Replacement: $696,802
The accruals total $10,206,424
FY 2018 Budget Book Present at ion 26
FY 2019 Budget Present at ion 27
Infrastructure Maintenance Accrual, 14.2% Equipment Accrual, 1.2% Vehicle Replacement Accrual, 1.7%
FY 2019 Budget Present at ion 28
Maintenance Accruals Contributions Projects Balance Roads and (new) Right-of-Way $4,426,026 $3,975,000 $451,026 S idewalks and Trails $489,465 $200,000 $289,465 S tormwater S ystem $308,700 $300,000 $8,700 Traffic S ignals $1,108,420 $1,230,000 ($121,580) Bridges and Tunnels $276,572 $0 $276,572 Parks $1,036,650 $1,000,000 $36,650 Fire S tations $257,250 $204,630 $52,620 City Hall $411,600 $20,000 $391,600 Land Acquisition $200,000 $0 $200,000 Total $8,514,684 $6,929,630 $1,585,054 Beginning Balance: $4,446,959 Ending Balance: $6,032,013
FY 2019 Budget Present at ion 29
Roads and Right-of-Way
Resurfacing - $2.7M continued effort Patching - $525K – moved in from Operations and increased by $100K Pavement Markings - $100K – moved in from Operations Right-of-Way and Median Refreshes - $250K – moved in from Operations, increased by $100K S
ign Materials - $100K – moved in from Operations, increased by $50K
FY 2019 Budget Present at ion 30
S idewalk Repair and Maintenance – total of $200K
S tormwater Maintenance and Drainage Rehabilitations – total of $300K
Traffic S ignal Proj ects
S
ignal Detection Replacements - $200K
Traffic S
ignal Mast Arm Replacements - $500K
S
chool Flasher S ystem Replacement - $350K
S
ignal Monitoring Replacements - $80K
Traffic S
ignal Materials - $100K
FY 2019 Budget Present at ion 31
Park Proj ects
Parks Maintenance Materials - $500K – moves
from operations and increase by $75K
Autrey Mill Refresh - $50K Newtown Park Refresh - $130K Newtown Park Bathroom Refurbishment - $60K Ocee Park Refresh - $120K Ocee Park Bathroom Refurbishment - $40K S
hakerag Park Refresh - $100K
FY 2019 Budget Present at ion 32
Fire S tation Proj ects
S
tation #61 Refresh - $25K
S
tation #62 Refresh - $25K
S
tation #63 Refresh - $25K
Facility Repairs and Maintenance – $50K – move in from
S
tation #62 –Apparatus Bay Lighting Replacement - $5,078
S
tation #61 – Driveway Replacement - $64,500
S
tation #61 – HV AC Zoning (Office Area) - $3,792
S
tation #61 and #63 – Wall Cabinet Replacements - $4,760
S
tation #61, #62, and #63 – Window Blinds and Tint - $1,500
FY 2019 Budget Present at ion 33
Vehicle Accruals Contributions Projects Balance Police $464,025 $492,000 ($27,975) Fire $473,364 $0 $473,364 City Hall $57,551 $40,000 $17,551 Total $994,939 $532,000 $462,939 Beginning Balance: $1,579,360 Ending Balance: $2,042,299
2019 Proj ects
Police: $492,000
10 vehicles (4 patrol, 2 K9, 2 UC, 2 admin)
City Hall: $40,000
1 Truck Replacements (2007 2WD Ranger with 4WD F150)
FY 2019 Budget Present at ion 34
Equipment Accrual Contributions Projects Balance Police Equipment $296,929 $94,700 $202,229 Fire Equipment $191,253 $54,600 $136,653 Information Technology Equipment $208,621 $81,400 $127,221 Total $696,802 $230,700 $466,102 Beginning Balance: $0 Ending Balance: $466,102
FY 2019 Budget Present at ion 35
Police: $94,700
AEDs, Ballistic S
hields, Ballistic Vests – S WAT , Body Armor, Gas Masks and Filters, In- Car Cameras, Lasers, and Radar Units
Fire: $54,600
Hoses, S
mall Hardware and Tools, Bunker Gear and Boots, Helmet Fronts, Water Rescue Gear, S wift Water Rescue Wet S uits / PDFs, and S CBA Face Pieces
Information Technology: $81,400
Desktop Computers and Printers, In-Car Camera (server side), Laptop Computers,
MCT - Police
FY 2019 Budget Present at ion
FY 2019 Budget Present at ion 37
Positions and Associated Vehicles/Equipment, 0.7%
S tormwater Engineer - $117,351 (salary + benefits)
Police Officer Referral Bonus - $5,000 (10 at $500)
S WAT Incentive - $15,000 (6 at $2,500)
Part-Time Retired Officers Program - $103,728 (4 PT Officers)
Traffic Engineer (Contracted) - $200K
Other Requests Not Funded:
Planner II, Arborist, S
tormwater Inspectors (2), GCIC Clerks (4), and Bike Patrol Officers (2)
FY 2019 Budget Present at ion
FY 2019 Budget Present at ion
FY 2019 Budget Present at ion 40
FY 2019 Budget Present at ion 41
S tormwater
S
tormwater S ystem Assessment - $250K
S
tream Gauge S ystem - $80K
Fire Proj ects
Fire S
tation #64 - $2.6M
Fuel Pump for Fire S
tation #64 - $19K
Rescue Lift Bags - $3,510 Headset S
ystem for Rescue Boat - $10,800
Rapid Intervention Bags - $6,425
FY 2019 Budget Present at ion 42
Information Technology
ERP –Adding Com Dev to Implementation - $350K Electronic Plan Review - $40K Website Content Management S
ystem - $20K
Police Proj ects
Polygraph, Chair, and Components - $8,325 Automated License Plate Recognition - $55K Drone for Accident Reconstruction - $8,500 Body Worn Cameras - $400K
FY 2019 Budget Present at ion 43
Public Works
S
idewalk / Trail Additions - $500K
Roundabout Priority S
tudy - $100K
Buice Road Traffic Calming - $250K Abbotts Bridge S
Parks
The Wall That Heals Install Plan - $2,500 Newtown Park – Pickle Ball Courts - $25K
FY 2019 Budget Present at ion 44
Additional Capital Requests – Not Funded in FY2019
Fire: Wireless Headsets for F
AOs, Portable Two-Way Radio S pares, Know Key S ecure Device Replacement
Police: Video Throw Phone and Crime S
cene 3D S canner
Public Works: Collector Road Improvements; Traffic S
ignal Addition at Old Alabama and Falls of Autry Mill; Pedestrian Improvements on Taylor Road, Queensbury, and Tech Park; Roundabout S tudies and Engineering; Enhanced S ignal Monitoring and Emergency Preemption; Traffic S ignal Addition at Old Alabama and S pruill Road; Brumbelow / Tuckerbrook Roundabout; and Long Indian Creek S idewalks
Parks: Newtown Park Pedestrian Bridge; Ocee Park Infield Artificial Turf; S
hakerag Park Cricket Cages; and Ticketed Concert Event
Unfunded Requests total additional $4,395,500
FY 2018 Budget Book Present at ion
Budget forwards Council’s current practice of individually authorizing
proj ects and expenditures for TS PLOS T and the Parks Bond
TS
PLOS T - revenue is shown as unallocated expenditure less the $500K annual minimum contract with Jacobs/ CH2M for professional management
Parks Bond - revenue / expenditure is only shown for $150K annual
minimum professional management with Jacobs/ CH2M
City Hall Fund shows the transfer in / transfer out related to the
$2,045,048 COPS payment to meet debt service obligation
Expenditures in each of these funds will need to be acted upon by
Council as Budget Amendments in FY2019
FY 2019 Budget Present at ion 46
Fund Revenues Expenditures S eized/ Forfeited Asset Fund 175,650 175,650 E911 Fund 1,790,000 1,790,000 Hotel/ Motel Tax Fund 490,196 490,196 Debt S ervice Fund 533,928 533,928 Debt S ervice Parks Bond Fund 2,093,138 2,093,138
FY 2019 Budget Present at ion 47
FY 2019 Budget Present at ion
First Public Hearing: 08/27/18 Continued Discussion: 09/17/18 S econd Public Hearing: 09/17/18 Adoption: 09/17/18