FY 2017 Budget Community Forum Alvin L. Crawley, Ed.D, Superintendent Stacey Johnson, Chief Financial Officer December 15, 2015 Every Student Succeeds www.acps.k12.va.us
Community Forum Agenda • Superintendent’s Welcome • Opening Remarks: Budget Advisory Chair • Board Budget Priorities • Five-year Fiscal Forecast • Group Reflection • Next Steps • Redistricting Update www.acps.k12.va.us www.acps.k12.va.us 2
Budget Advisory Committee Purpose Members Patrice Linehan – Chair • Make recommendations on policies and practices related to the presentation, preparation and execution of the operating Steven Berbeco budget and the financial management of the school system. Michael Brookbank • Make recommendations to the School Board on budget Michael Carrasco priorities before the Board gives its annual budget direction Steven Gordon to the Superintendent and at other times as appropriate. Gina Gargano-Amari • Advise on the degree to which the Superintendent’s Melissa King Proposed Budget supports best fiscal practices and the School Board’s priorities. Sabrina Melendez Nancy Pasfield Assist in educating the community about the budgeting • process and the contents of each year’s operating and Dorene Pickup capital improvement budgets. Sahr Pombor Provide, upon the Board’s request, studies and • Janine Rubitski recommendations on special topics or issues. Matthew Stensrud Present an annual written report of the committee's work as • Eric Williams – Secretary part of the School Board’s annual budget process. The report may raise issues and concerns that the Committee has related to the budget. Collaborate, as appropriate, with other advisory committees. • www.acps.k12.va.us www.acps.k12.va.us 3
Budget Advisory Committee FY 2016 Scope of Work 1. Foster deeper understanding, promote public participation and ensure transparency in the budget process. 2. Review the School Board’s financial policies and regulations and recommend updates as needed. 3. Make budget recommendations to the School Board about how to reach the goals in a budget constrained environment. 4. Review major budget documents, as appropriate, identifying the key information points and illustrations needed to promote transparency and broader community consumption. 5. Schedule a joint meeting between BAC and the City’s Budget and Fiscal Affairs Advisory Committee (BFAAC) to learn more about the ACPS and City budget processes. www.acps.k12.va.us www.acps.k12.va.us 4
Review of Board Budget Priorities Every Student Succeeds www.acps.k12.va.us
ACPS 2020: Strategic Plan Adopted: June, 2015 www.acps.k12.va.us www.acps.k12.va.us 6
FY 2017 Combined Fund Budget Priorities Core Student Targeted Recruitment, Operational Achievement Services Intervention Training and Effectiveness Retention • Literacy • Special • Gap Group • Effective • Revenue and Education Achievement Recruitment Grants • Mathematics Development • English • Pre-K • Creative • Science Language Initiatives* Retention • Communications Learners Strategies* • Social Studies* • Equity in • Talented and • Competitive Maintenance • Writing Gifted/ Honors Salaries and Capacity* Support* • Leadership • Optimal • Family and Development Learning Community Environments* Engagement • Cultural Competency* • Redistricting* Items marked with an asterisk (*) are priorities that have been added for FY 2017. All other priorities www.acps.k12.va.us www.acps.k12.va.us 7 carry forward from FY 2016.
FY 2017-FY2026 CIP Budget Priorities Capacity Safety Maintenance Community Equity • Secondary • Fire and Life • Building System • Playgrounds • Established Capacity Safety Systems Upgrades standards across Middle School HVAC • Outdoor Fields all schools. High School Electrical • Access Control and Sports Plumbing Areas • Elementary • ADA • Building Capacity Accessibility • Community- Envelopes Modernization funded Swing Space Roof Systems Partnership Additional K-5 Windows Projects Capacity • Enhanced • Pre-K Capacity Learning Environments • Transportation Buses www.acps.k12.va.us www.acps.k12.va.us 8
Five-Year Fiscal Forecast and Budget Overview Every Student Succeeds www.acps.k12.va.us
Operating Fund: Key Assumptions Enrollment (Projections Based on Data as of September, 2015) 20,000 Growth 2016 - 2021 17,545 18,000 16,961 16,430 15,909 9-12 16,000 15,270 25.5% 14,729 4,521 4,275 N umber of Students 14,000 4,113 4,019 3,781 3,594 12,000 6-8 30.8% 3,704 3,572 10,000 3,379 3,063 2,925 2,837 8,000 K-5 6,000 11.7% 8,876 8,681 8,516 4,000 8,416 8,167 7,907 Total 2,000 18.8% 0 2016 2017 2018 2019 2020 2021 Elementary Middle School High School PreK Special Placement www.acps.k12.va.us www.acps.k12.va.us 10
Operating Fund: Key Assumptions Enrollment Within the overall enrollment is continued growth in the number of children with additional needs. 12,000 10,299 9,956 9,644 10,000 9,339 8,963 8,664 N umber of Students 8,000 5,913 6,000 5,546 5,274 4,980 4,552 4,190 4,000 1,832 1,891 1,774 1,718 1,591 2,000 1,586 0 2016 2017 2018 2019 2020 2021 www.acps.k12.va.us www.acps.k12.va.us 11 Special Education English Language Learners Free & Reduced Price Meals-Eligible
Key Indicator Comparison Demographics Indicator ACPS Arlington Fairfax Loudon Prince Wm. County County County County FY2015 14,212 24,523 185,914 73,461 86,674 Enrollment % English 28.3% 19.3% 16.7% 8.9% 22.0% Language Learners % Special 12.5% 14.7% 13.7% 11.1% 12.4% Education % Eligible for Free 60.4% 31.6% 28.0% 16.9% 40.2% and Reduced Price Meals Sources: % of Population Attending Public Schools: US Census Bureau, 2011-2013 American Community Survey All Other Data: FY 2016 Washington Area Boards of Education Guide www.acps.k12.va.us www.acps.k12.va.us 12
Operating Fund: Key Assumptions City Appropriation Projection $250.0 $45,000 84% of Operating $221.8 $226.3 Revenue Appropriation ($ in Millions) Appropriation Per Student ($) $211.7 $216.5 $205.4 $198.8 $30,000 $200.0 $191.8 $185.6 $174.9 $179.4 $15,000 $150.0 $14,115 $13,687 $13,625 $13,485 $13,483 $13,483 $13,483 $13,483 $13,483 $13,483 $100.0 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 City Appropriation Appropriation Per Student www.acps.k12.va.us www.acps.k12.va.us 13
Operating Fund: Key Assumptions State Revenue Projection $50.0 $5,000 15% of Operating State Revenue ($ in Millions) $34.0 $35.0 $36.3 $37.3 $38.5 $39.8 $41.0 $42.3 Revenue State Revenue Per Student ($) $40.0 $4,000 $31.6 $30.0 $3,000 $27.8 $2,499 $2,483 $2,448 $2,421 $2,412 $2,402 $2,380 $2,388 $2,376 $2,242 $20.0 $2,000 $10.0 $0 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 State Revenue State Revenue Per Student www.acps.k12.va.us www.acps.k12.va.us 14
Key Indicator Comparison Funding Considerations Indicator ACPS Arlington Fairfax Loudon Prince Wm. County County County County State Funding as % of 15.0% 13.0% 22.9% 30.1% 48.1% Total School Operating Revenue City/County Funding as % of 80.4% 82.8% 71.2% 66.6% 45.6% Total School Operating Revenue % of City/County General Fund 30.6% 35.0% 47.8% 51.9% 42.3% Allotted to School Division (excl. Debt Service) % Of Population Attending Public 9.2% 9.6% 17.2% 20.9% 22.2% Schools • Total school division operating revenues in these calculations include federal entitlement grants. • Source of all other data: 2016 Washington Area Boards of Education Guide www.acps.k12.va.us www.acps.k12.va.us 15
Operating Fund: Key Assumptions FY 2016 Budgeted Expenditures by Function ($ in millions) Total = $240.3m 72.7% of total expenditures Administration, Technology, $12.4 $16.0 focuses on classroom instruction and other Operations & Maintenance, $21.6 teacher supports. Pupil Transportation, $10.0 86.3% Attendance & Health, $5.5 Classroom Instructional Instruction, $137.3 Support, $37.6 www.acps.k12.va.us www.acps.k12.va.us 16
Operating Fund Fiscal Forecast (FY 2017 – FY 2021) Revenues vs. Expenditures $ in Millions The preliminary $350.0 gap between revenue and expenditures $325.0 $316.7 grows from $15.4 $302.9 million in FY 2017 $300.0 to $48.9 million in $290.1 FY 2021. $273.4 $275.0 The gap between $258.3 revenue and $267.9 expenditures $262.1 $250.0 $240.3 represents the $255.7 $249.8 budget shortfall $242.9 that must be $240.3 $225.0 addressed through revenue enhancement and $200.0 expenditure FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 reductions. Revenues (net of other financing) Expenditures Note: FY 2016 Revenues include approved $3.3M use of Unrestricted Fund Balance www.acps.k12.va.us www.acps.k12.va.us 17
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