FTFRC Shareholders Meeting August 26, 2018 Welcome! President: - - PowerPoint PPT Presentation

FTFRC

Shareholder’s Meeting 2017

FTFRC Shareholder’s Meeting August 26, 2018

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Welcome!

President: Brad Hughes

Welcome and Opening Remarks

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Welcome!

• We will start with our Committee and Board reports, followed by

voting on the Board Position of Vice President.

• We will NOT vote on Article III, Section 2 of the Bylaws, as we have

not opened up the 10 shares previously approved three (3) years ago.

• We will then vote on the bylaws changes that have been proposed in

the document emailed out to all members and available at this

• meeting. These changes will be voted on in full – yes or no.
• Owner/Guest: Use of facilities and how this affects our club.
• Club Culture & Vision: How do we want to move forward? The Board

has been working on trying to plan for the future. This will take all of us working as a team to move forward.

• Finally, if there are questions pertaining to any of these reports please

feel free to raise your hand in an orderly manner and we will address questions one at a time.

• As a reminder to all, courtesy is a must during this meeting. This is to

remain an objective meeting. If you cannot comply you will not be heard.

THANKS FOR MAKING 2018 ANOTHER GREAT YEAR AT FTFRC

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Welcome!

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Pool Report

Pool: Open

April-May 2018

• Mid April we started draining the pool and rounding up members to assist in

getting the pool ready for the season.

• Work was completed every available day to pump, power wash and scrape the

pool to determine the severity of the patching needed. This process was difficult due to an overly wet Spring.

• All concrete patching of walls and gutters was completed by members.

Significant gutter erosion under the diving board, where the expansion joints are to the pool, and the baby pool walls.

• After all of the prep and patching had been completed we painted the pool as

best as possible from the gutters up. We have some paint left over that can be used for 2019. Waterville hardware said they would store it at no charge for us.

• We were able to fill the pool and pass inspection prior to opening Saturday, May

26th.

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Pool Report

Pool: Open

June-August

• From the very first day opening we have battled extremely warm weather.

This will play havoc on chemicals of the pool for many reasons (Sun, Number of Swimmers, Replacing Water).

• Even with the difficulty balancing the chemicals we only had one day we

had to close the last few hours of the night due to pockets of high chlorine in the pool.

• Our Pool Manager Alyssa Knappins and her staff have been a huge help

with not having a Pool Chairperson.

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Operations Report

OPERATIONS: Amy Snyder POOL MANAGER: Alyssa Knappins OVERVIEW: What a great summer for weather and pool conditions! Several purchases were made to improve the pool and surrounding areas. The addition of a Twitter account helped keep everyone informed. Follow us on @FallenRec NEW ADDITIONS/UPDATED POLICIES: (The policies implemented are at the discretion of the Pool Manager, Operations Manager, and the Board)

• Update on flotation devices: If three guards are in the chairs, there will be no

flotation devices allowed other than noodles. (We purchased noodles for our

• wners and guests) It was becoming difficult for our guards to monitor the bottom
• f the pool so for the safety of our owners and their guests, we eliminated the

flotation toys during the busy times.

• Additional training for guards: Safety was our theme for this year so we added

some additional training for the guards and gave them situational drills. As of today, there have been no incidences to report. (Pics were posted on Facebook)

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Operations Report

NEW ADDITIONS/UPDATED POLICIES:

• Random wristband days: Extra emphasis was placed on identifying and

tracking guests and guest fees. As a member, please make sure you understand and follow the guest policy which can be found in the bylaws. Guest fees are $5 and a guest is allowed no more than five times entry per summer. After receiving complaints of guests “sneaking in” we implemented random wristband days. STAFF:

• 19 guards were hired following a very specific interviewing process.

CLUBHOUSE RENTAL:

• To date, 20 rentals have/will be scheduled

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Shareholder Report

Membership: Kara Williams

• 35 Stocks have been sold in 2018
• Average price $335.72
• 21 families on the waiting list
• Many great new families!
• The Best Seller - word of mouth!
• New Member Event was a big success to

welcome in the new members at the beginning

• f the season.

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Work Hours

Work Hours: Lori Kiscoe

• 150 families still need work hours at this time---check the website to make

sure your hours are there if you have done them!

• Pool closing contact Brad Hughes
• Grounds fall work day contact Dan Wyandt
• Operations pool closing and clean up contact Amy Snyder
• Fall social events – contact Julie Bauer or Kim Rudolph

** If you have any trouble contacting any of these people please contact Lori Kiscoe for assistance.

• According to Article X1 Section 2 of the club bylaws, If the work hour

commitment has not been completed before November 15th the membership will be billed at a rate of $80.00 for each work hour not completed. ***As the season winds down, work opportunities become more and more limited.

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GROUNDS

Grounds: Mike Rogers and Dan Wyandt

• Marshall Pifer – mowed first half of the summer. Thanks for your work!
• McKee Lawn Service – new lawn service: didn’t skip a beat!
• Matt Pfleghaar – took the lead in staining the stairs to the sun deck!
• Mike and his Crew – new roof on gazebo, new sliding glass doors for Shelter House and

new windows for Snack Shack!

• The grill cleaning crew did (and are still doing) a great job, all of the weeders and those who

showed up for the 2 spring cleaning days got us off to an awesome start and all who planted and kept the flowers alive helped to make the grounds look very good this season.

• Look for emails for end-of-season work days and leaf-raking in the fall.
• Remember – if you do grounds work, complete the form and have Mike or Dan sign it to

turn in to the Work Hours Committee. The form is online or in a folder in the Snack Shack. Hand the completed form to a guard in the Snack Shack.

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SWIM TEAM

• We had 86 Swimmers this year.
• Thanks to all families and coaches, we had a good year. With Fallen Timbers

being the 4th largest team we got 2nd place in CHAMPS!

• CHAMPS RESULTS:
• GREEN HILLS

2526.5

• FALLEN TIMBERS

1499

• BOHN

119.5

• BROOKWOOD

892

• DELTA

414

• LINCOLNSHIRE

282

Swim Team Reps: Julie Meeker and Lisa Ellison Special Recognition to Jen Hildebrand for all she does

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SWIM TEAM

Swim Team: Julie Meeker and Lisa Ellison

Age Group Most Improved Most Valuable 6 and under Boy Donovan Soper Ethan Moore Girl Aubrey Hayden Marin Wittmer 8 and under Boy Eli Dammeier Gus Atherine Girl Elyse Wyandt Macy Gottschalk 9 & 10 Boy Seth Gregory Max Gottschalk Girl Aliyah Khalil (Imes) Mallory Syrek 11&12 Boy Carter Pitt Spencer Sobczak Girl Abby Reed Kate Hildebrand 13&14 Boy Abram DeLisle Tyler Bocian Girl Amanda Kohntopp Bella Smith 15-18 Boy Austin Reed Josh Ellis Girl Julia Gwin Lily Hunter

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SWIM TEAM

Swim Team: Julie Meeker and Lisa Ellison

Coaches Awards Connor Bell from Coach Paula Kirby Cooper Barnswell from Head Coach Caroline Lathrop Tony Celestino from Coach Gretchen Rudolph Sam Brose from Coach Jacob Sobczak

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Swim Team: Julie Meeker and Lisa Ellison

SWIM TEAM

LAP A THON RESULTS:

• First of all CONGRATULATIONS to all of our swimmers who swam that
• night. In one hour and fourteen volunteers, we had 39 swimmers swim

1373 laps!!

• Second of all THANK YOU to Leah Moore, Elissa Duck and Emily Atherine

who really spearheaded the event and helped make it such a success.

• Third, THANK YOU to EVERYONE (parents, swimmers, coaches,

grandparents and other family members) who volunteered in some capacity – it was really cool to see so many families and kids involved and having a great time

• FINALLY – We exceeded our goal of $1000 by raising $1298 for the Fallen

Timbers Frogs Swim Team! This is so awesome. Last year we purchased a new printer to use for printing ribbon labels and are in the process of

• rdering new flags. Special thanks to Elyse Wyandt. This 8 year old

swimmer collecting the most money this year for our team.

Tennis – The Year in Review

Tennis Chair: JoAnna Nofziger

Adult Leagues Junior Tennis Lessons COMPASS Tournament

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We couldn’t do it without their help!!!

Tennis Chair: JoAnna Nofziger

Courts – We Need Your Help! Junior Tennis Lessons – Connor Majdalani

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We couldn’t do it without their help!!!

Tennis Chair: JoAnna Nofziger

Adult League Captains – Women: 2.5 - Brenna Pulhuj / JoAnna Snow 3.0 - Amy Snyder 3.0 - Angi Sweeney 3.0 - Terry Myers 3.5 - Angie Horn / Marianne McNerney 40 & Over 3.0 – Terry Myers

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We couldn’t do it without their help!!!

Tennis Chair: JoAnna Nofziger

Adult League Captains – Men: 3.0 - Jeremy Elliott / Mike Penrod 3.0 - Matt Bigelow / Brad Fox 3.5 - Brent Nofziger / Ty Langenderfer 4.0 - Billy Horn / Dylan Foukes 40 & Over 3.5 – Kevin Green 55 & Over 7.0 – Reyes Reyes / Jeff Lohse 55 & Over 8.0 – Jim Baltz

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Junior Lessons

Tennis Chair: JoAnna Nofziger

QuickStart Junior Program (10 and under)

“QuickStart Tennis is an exciting new play format for learning tennis, designed to bring kids into the game by utilizing specialized equipment, shorter court dimensions and modified scoring, all tailored to age and size.”

**Another great summer with many kids participating!

Our 9th season with this program!!

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Cardio Tennis

*Held Cardio Tennis every Saturday. *Great workout for men and women together. Anyone can participate! *Hit or Miss Participation *Will try again next summer *Any other suggestions for drills? Email tennis@ftfrc.com

Cancelled Due to Lack of Signups

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Tennis Chair: JoAnna Nofziger

COMPASS

Women’s Nights Mondays -Ladder League

**All spots for ladders are filled with many subs to help out!

Let’s keep those courts busy!!

Tennis Chair: JoAnna Nofziger

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Social

Social Chair: Julie Bauer and Kim Rudolph

Completed Events

• Memorial Day Potluck & Fun Day * Great Attendance / Participation
• 4th of July Fun Day Bike Parade and Potluck * Great Attendance / Participation
• White Party

* Low attendance (poor weather) ; still had great time

• Teen Night

* 2nd Annual Event, Very Good Turnout

• Kids Craft Days

* Several throughout the season

• Adult Swim

* First Annual, Stirred Not Shaken playing poolside

• Cornhole Tourney *Third Annual

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Social

Social Chair: Julie Bauer

Recent and Upcoming Events

• Golf Scramble and Steak Dinner Aug. 25 @ White Pines Golf Course

Swanton, OH

• Shareholders’ Meeting, Ice Cream Social and Kids’ Carnival

Today!

• Labor Day Family Fun Day and Potluck
• Sep. 3 Noon
• 33nd Annual Euchre Tourney
• Sep. 8 7:30p – 11:30p *In the clubhouse
• Fall Wine Tasting

*Details TBA Thank you to all who helped with events. Email Julie at social@ftfrc.com with ideas for next year.

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Financial Report

Treasurer: Juli Seiwert

Projected 2018 2017 Change

REVENUE

Member Revenue

185,000 $ 181,000 $ 4,000 $

Committee Activities

1,500 2,500 (1,000)

Concessions & Guests

11,500 11,000 500

Interest & Other

3,000 2,800 200 201,000 197,300 3,700 EXPENSES

Personnel

45,000 51,000 (6,000)

Facility & Grounds

90,000 104,000 (14,000)

Other

21,000 22,500 (1,500) 156,000 177,500 (21,500) Revenue over Expenses 45,000 $ 19,800 $ 25,200 $

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Financial Report

Treasurer: Juli Seiwert

2018 2017 Change Revenue over Expenses 45,000 $ 19,800 $ 25,200 $ Debt Principal Payments (14,900) (15,600) 700 CASH Contributed (Consumed) 30,100 4,200 25,900 CASH Year-end Cash 131,100 $ 101,000 $ 30,100 Year-end Restricted

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20,000 $ (20,000) Cash for Operations 131,100 $ 81,000 $ 50,100 Loan Balance

• $

14,900 $ (14,900) $

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• Vice President – Bill Hann
• Treasurer – Juli Seiwert

Voting – Vice President & Treasurer

• Vote on Board proposed

bylaw changes

• Vote on any owner proposed

bylaw changes

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Voting

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Announcements

• If you are interested in the open Pool

Committee Chair position, please contact a Board Member. We will be selecting the new chair in September.

FTFRC

Shareholder’s Meeting 2017

Check out our website! www.ftfrc.com

Communication Committee Chair: Kathy Reyes

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FTFRC

Shareholder’s Meeting 2017

Thank you for coming!!

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