FSPA Update Sebastian Aderhold, Mateus Carneiro, Rob Fine, Elena - - PowerPoint PPT Presentation

FSPA Update

Sebastian Aderhold, Mateus Carneiro, Rob Fine, Elena Gramellini, Cindy Joe, Nitin Yadav

UEC Meeting

10 October 2016

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From our first FSPA update this year (9 Oct 2016)

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Historical role of the FSPA

I FSPA has 3 major tasks throughout the year

• 1. Organize Halloween party, a community event
• 2. Attend the DC trip, engage our government representatives
• 3. Organize the New Perspectives conference in conjunction with the annual Users

Meeting

I Facilitate social activity among young persons at the lab, particularly in

the Village

I Represent the interests of student and postdoc Users of the laboratory

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Accomplishments from last year

I Halloween party, DC trip, as usual I New Perspectives - Very well attended, more talks and posters than we

were able to accommodate

I Sporadic low-key social events at the Users Center (pizza and beer,

usually), one off-site social event at a bar

I Revival of “Guide to Life”, in collaboration with NALWO I Holi, Chinese New Year celebrations I Fermilab vs. Argonne soccer match (upcoming!) I Investigation of carpool parking spaces – brought to UEC I Increase of User email capacity – brought to UEC

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Where can we go this year?

I We have an excellent opportunity, and responsibility, to increase the scope

• f FSPA activities

I Because of the overlap of officers, we have much more momentum going

into this year than any board in the past – How best should we harness this momentum?

I I think we have a responsibility to lay the framework for future FSPA

boards to operate efficiently, even without overlap (documentation, documentation, documentation)

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Ideas

I FSPA Advertising - Are we reaching our target audience? I Clean up our presence on the web (remove all old GSA pages) I More frequent low-key events (beer and pizza at the Users Center) I Forging collaborations with other groups at the lab who’s constituents

• verlap with ours (NALWO, Italian Students Association, etc.)

I Forging collaborations with other groups of young researchers near the lab

(Argonne, U. Chicago student associations, etc.)

I Any other ideas?

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So, what did we actually do?

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November 2015 update

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December 2015 update

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Specifics

I We’re working with the Communications office to create a cobranded

FSPA logo

I We’ve prepared an FSPA one-pager to keep on hand for networking I We’re way ahead on New Perspectives planning compared to last year

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February 2016 update

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Transition from FSPA “hosting” events to “sponsoring” events

I We think that we’ll be able to host more events by collaborating with

• ther Fermilab organizations, outside organizations, motivated individuals,

etc.

I The idea is to transition fully to such a mode of operations, allowing us to

host more events throughout the year, and freeing up time to focus on

• ur bigger responsibilities throughout the year: New Perspectives, DC

Trip, Halloween Party(?), behind-the-scenes work

I We’re figuring out how to trial this idea for the next 6 months – Tim is

• n board with this plan

I We’ve hosted one event this way, and we’ve got 3 more in the works I We plan on releasing a webpage application that anyone can fill out to

propose an event – we’ll decide as a group what an appropriate investment of time and funds for that event would be, and then one of us would act as point-person, helping the applicant fill out the paperwork, navigate the bureaucracy, but not do as much of the footwork

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New Perspectives - Overview

I We are kicking serious butt in NP planning I We have some new ideas for advertising, getting people in the door, and

presenting an interesting, diverse programme

I Working with the Conference Office has been very helpful, and made our

lives easier

I Establishing a clear divide between NP and the UM Poster Session has

been very helpful, and made our lives easier

I When our lives are easier, we end up with a better conference (that’s the

plan, at least)

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April 2016 update

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Registration Year Estimated (CAR) Indico Registration Estimated Actual Atttendance 2013 27 56 ?? 2014 68 36 ?? 2015 85 137 ∼150 2016 180 69* TBD ∗As of right now

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Users Meeting (June 2016) update

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Successful New Perspectives!

I Record abstract submission I Record registration

Year Registration Contributions 1996 ?? 33 . . . . . . . . . 2012 ?? 31 2013 56 33 2014 36 20 2015 137 43 2016 186 57 Thank you to everyone who helped to make this conference a great success!

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FSPA goes to DC

I Each year, ∼40 representatives of

the US HEP community travel to Washington, DC

I This group sits in meetings with

members of Congress and their staffs to discuss the funding landscape for our research FSPA speaks with the voice of Fermilab’s young researchers

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September 2016 update

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fspa.fnal.gov

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FSPA Officer Composition Year # Graduate Students # Postdocs* # Second-year Officers 2013 3 2 2014 3 2 2015 4 2 2 2016 3 3 1 *Beginning in the 2015 election, we expanded the “Postdoc” category to explicitly include any young persons in the Fermilab research community that do not fall into the “Student” category

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Elections Statistics Year # Ballots cast # Invalid ballots cast 2013 85 N/A 2014 74 N/A 2015 158 4 2016 110* TBD *As of this morning

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FSPA-IARC “Youth in Innovation” Session

I Partnering with the Illinois Accelerator Research Center (IARC, a.k.a.

”that pointy new building attached to CDF) for Youth In Innovation info session especially for young people associated with the lab

I Share their mission (”take technologies developed internally and help

them transition outside the lab), info about LabCorps program, how to get involved and get ideas and technologies further developed and funded

I 11:30 today, almost 40 attendees RSVPd as of this morning

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Where can did we go this year?

I We have an excellent opportunity, and responsibility, to increase the scope

• f FSPA activities

I Because of the overlap of officers, we have much more momentum going

into this year than any board in the past – How best should we harness this momentum?

I I think we have a responsibility to lay the framework for future FSPA

boards to operate efficiently, even without overlap (documentation, documentation, documentation)

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Ideas

I FSPA Advertising - Are we reaching our target audience? I Clean up our presence on the web (remove all old GSA pages) I More frequent low-key events (beer and pizza at the Users Center) I Forging collaborations with other groups at the lab who’s constituents

• verlap with ours (NALWO, Italian Students Association, etc.)

I Forging collaborations with other groups of young researchers near the lab

(Argonne, U. Chicago student associations, etc.) Ongoing efforts

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Accomplishments from last year

I Halloween party, DC trip, as usual I New Perspectives - Drastic improvement over NP2015 I Annual Fermilab vs. Argonne soccer match (tomorrow!) I Formal budget discussions with the directorate and specific allocation I Branding discussions with Office of Communications (new logo) I We have FSPA “propaganda” on-hand to help us promote ourselves

within and outside the lab

I Many co-sponsored events (5 out of 10, excluding NP) I Close collaboration with the Conference Office to plan NP I Discussion with Education Office about co-hosting events this Fall I Collaborated with IARC on youth-in-innovation event I Renovated web presence - external (fspa.fnal.gov) and internal

(SharePoint)

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In Summary

I We’ve done a lot of work behind the scenes over the past year I This year’s FSPA officers are ready to hit the ground running I They’re off to an excellent start

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Additional Materials

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Elections Statistics Year # Ballots cast # Invalid ballots cast 2013 85 N/A 2014 74 N/A 2015 158 4 2016 136 5

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