Finishing a Presentation Objectives Modify masters Customize the - - PowerPoint PPT Presentation

Finishing a Presentation

Objectives

• Modify masters
• Customize the background and theme
• Use slide show commands
• Set slide transitions and timings

Microsoft Office 2013-Illustrated

Objectives

• Animate objects
• Use proofing and language tools
• Inspect a presentation
• Evaluate a presentation

Microsoft Office 2013-Illustrated

Modify Masters

• Each presentation has a set of masters
• Masters store information on theme and

slide layouts including:

• Position and size of text and content

placeholders

• Fonts and slide background
• Color and effects

Microsoft Office 2013-Illustrated

• There are three Master views:
• Slide Master view
• Notes Master view
• Handout Master view
• Changes made to masters appear on

slides, notes, and handouts respectively

Microsoft Office 2013-Illustrated

Modify Masters

• The primary benefit to modifying a master

is that you can make universal changes to your whole presentation instead of making individual repetitive changes to each of your slides

Microsoft Office 2013-Illustrated

Modify Masters

• To view a slide master click the View tab,

then click the Slide Master button in the Master Views group

• The left pane displays thumbnails of each

layout of the slide master

Microsoft Office 2013-Illustrated

Modify Masters

Microsoft Office 2013-Illustrated

Modify Masters

Customize the Background and Theme

• The background, which is on every slide,

is the area behind the text and graphics

• A background graphic is an object placed
• n the slide master
• You can modify the background with

images and color to enhance slides

Microsoft Office 2013-Illustrated

• You can also apply a background style

which is a set of color variations derived from the theme colors

• Theme colors are coordinated colors that

determine the colors for all slide elements including:

• Text, lines, hyperlinks,
• Shadows, accents, and backgrounds

Microsoft Office 2013-Illustrated

Customize the Background and Theme

Microsoft Office 2013-Illustrated

Customize the Background and Theme

Use Slide Show Commands

• You can show a PowerPoint presentation

using Slide Show view – which fills the entire screen

• In Slide Show view, you can annotate

slides (draw on them) or jump to specific slides

• To get started, click the Slide Show button
• n the status bar

Microsoft Office 2013-Illustrated

Microsoft Office 2013-Illustrated

Use Slide Show Commands

Microsoft Office 2013-Illustrated

Use Slide Show Commands

Set Slide Transitions and Timings

• Slide transitions determine how a slide

moves in and out of view during the slide show

• Transitions are organized by type into three

groups

• To start, click the TRANSITIONS tab on the

Ribbon

Microsoft Office 2013-Illustrated

Set Slide Transitions and Timings

• Slide timing refers to the amount of time a

slide is visible on the screen

• Each slide can have a different slide

timing

• Use the Advance Slide settings on the

Timing group

Microsoft Office 2013-Illustrated

Animate Objects

• Animations let you control how objects

and text appear on the screen and allow you to manage the flow of information and emphasize specific facts

• You can animate text, graphics, sounds,

hyperlinks, SmartArt diagrams, charts and chart elements

Microsoft Office 2013-Illustrated

Animate Objects

• There are four categories of animations:
• Entrance and Exit animations
• Emphasis animations
• causes an object visible on the slide to have an

effect

• Motion Path animations
• causes an object to move on a specified path on

the slide

Microsoft Office 2013-Illustrated

Animate Objects

• A small numeral 1, called an animation

tag, appears at the top corner of the picture.

• Animation tags identify the order in which
• bjects are animated during slide show.

Microsoft Office 2013-Illustrated

Animate Objects

Microsoft Office 2013-Illustrated

Use Proofing and Language Tools

• As your work on the presentation file

nears completion, you need to review and proofread your slides thoroughly for errors.

• Spell Checker feature checks for and

corrects spelling errors.

• Still must proofread your presentation.

Microsoft Office 2013-Illustrated

Use Proofing and Language Tools

Microsoft Office 2013-Illustrated

• PowerPoint also includes language tools

that translate words or phrases from your default language into another language using the Microsoft Translator.

Microsoft Office 2013-Illustrated

Use Proofing and Language Tools

Inspect a Presentation

• Before you post a presentation, you

should inspect it using the Document Inspector

• The Document Inspector looks for hidden

data and personal information stored in the file itself or in the document properties

Microsoft Office 2013-Illustrated

• Document properties are also known as

metadata and includes specific data about the presentation

• Document properties include:
• Author’s name
• Subject matter
• Title
• When file was created

Microsoft Office 2013-Illustrated

Inspect a Presentation

• Document Inspector can also find and

remove:

• Presentation notes
• Comments
• Ink annotations
• Invisible on-slide content
• Off-slide content
• Custom XML data

Microsoft Office 2013-Illustrated

Inspect a Presentation

Microsoft Office 2013-Illustrated

Inspect a Presentation

• You can use the Protect Presentation

button, then choose Mark as Final, to make your presentation read only

• A read-only file cannot be edited or

modified

Microsoft Office 2013-Illustrated

Inspect a Presentation

• To evaluate a presentation means to look

at its design as well as its content

• Evaluate your presentation to determine

how well your audience will receive it

Microsoft Office 2013-Illustrated

Inspect a Presentation

Evaluate a Presentation

• Important points about evaluating your

presentation

• Keep your message focused
• Keep your text concise
• Keep the design simple
• Choose attractive colors

Microsoft Office 2013-Illustrated

Evaluate a Presentation

• Important points about evaluating your

presentation

• Choose fonts and styles that are easy to

read

• Emphasize important text
• Use visuals to help communicate your

message

Microsoft Office 2013-Illustrated

Summary

In this chapter you learned how to:

• Modify masters
• Customize the background and theme
• Use slide show commands
• Set slide transitions and timings

Microsoft Office 2013-Illustrated

Summary

In this chapter you learned how to:

• Animate objects
• Use proofing and language tools
• Inspect a presentation
• Evaluate a presentation

Microsoft Office 2013-Illustrated