Finance Committee May 18, 2020 Agenda FY21 Budget Discussion - - PowerPoint PPT Presentation

Finance Committee May 18, 2020

Agenda

• FY21 Budget Discussion

○ Debrief on Joint Finance Committee meeting last week ○ Regrounding on key figures

• Scenarios
• Current budget status
• FTE review

○ Areas of consideration for reductions

• Plan for getting to 0% tax increase
• Available options for getting to 0% total budget change
• Public Hearing
• Next Steps for Board Meeting (tomorrow, May 19)
• Next Steps for Joint Finance (Thursday, May 21)

FY21 Budget Planning

Current Proposed Tax Rate Increase Budget Required* Tax Rate Increase Gap No Tax Increase

$120,334,677 0.5% $119,862,677 0% ($472,000)

No Budget Increase

$120,334,677 0.5% $117,389,270

• 2.6%

($2,945,407)

Budget Scenarios

*This assumes no changes in non-tax revenue, with all adjustments coming from expenditure reductions.

FY21 Investments: New since 5/7

Description Cost

Pre-K Expansion

2.0 Teachers 2.0 Ed Techs Expansion Sites $291,000

Sustain and Deepen Core Instruction

Illustrative Math and Phonics - Scale up $125,000

Special Education- Extend the Continuum of Service for Students w/ Autism

2.0 Ed Techs 1.0 Teacher 3.0 Ed Techs $293,000

Nursing Adjustments

0.8 School Nurse $57,000

Preserve Title Investments

6.8 Teachers $665,000

Total

17.6 FTEs $1,430,000

FY21 Reductions: New Since 5/7

Description Savings

Fourth & Fifth Grade Spanish Classes

(4.0 Teachers) ($257,000)

High School Staffing (enrollment-based)

(3.0 Teachers) ($195,000)

Central Office / Operations

(1.0 Custodian) Contracts, Contingencies COLAs ($41,000) ($150,000) ($150,000)

Supplies

3% Reduction ($51,000)

Athletics/Co-Curricular

6% Reduction ($140,000)

Total

(8.0 FTEs) ($985,000)

Athletics & Co-Curriculars

Casco Bay HS

($1,941)

Deering HS

($71,491)

Portland HS

($40,259)

King Middle

($9,573)

Lincoln Middle

($8,606)

Moore Middle

($8,699)

Total

($140,569)

Reductions by School Stipends

($86,428)

Fees

($5,000)

Professional Services

($6,700)

Rentals

($5,000)

Repair & Maint.

($4,500)

Supplies

($17,441)

Transportation

($14,000)

Travel & Training

($1,500)

Total

($140,569)

Reductions by Expenditure Type

Link to detailed line item listing of proposed reductions

Summary of FTE Changes

FY20 Budget FY20 Staffing Adj FY21 Grant Funding Adj FY21 Staffing Adj* Total Chg FY20 Adjustments

17.10

Grant positions added to local (Titles)

6.80

Local positions added to grant (CARES)

(20.5)

FY21 FTE Enrollment-Based Adj.

(1.00)

FY21 Investments

10.80

FY21 Reductions

(8.53)

Total Change in Local FTE

• 17.10

(13.7) 1.27 4.67

Total Local FTE

1,163.52 1,180.62 1,166.92 1,168.20

• * This is the only column that represents a functional change from present state.

FY22 Grant Funding Adj Projected

20.5 20.5 1,188.70

FY20 Staffing Adjustments

Position FTE Cost Location Type Math Teacher 1.00 $380K PHS Teacher Science Teacher 1.00 PHS Teacher Social Studies Teacher 1.00 PHS Teacher Science Teacher 0.34 DHS Teacher Classroom Teacher 1.00 Presumpscot Teacher Classroom Teacher 1.00 Rowe Teacher ASD Teacher 1.00 $425K Ocean Ave Teacher ASD Ed Techs 7.00 Ocean Ave Ed Tech Social Worker 0.10 Cliff Island Teacher Special Ed Teacher 0.10 Cliff Island Teacher Health Assistant 1.00 Moore Ed Tech Health Assistant 0.43 Rowe Ed Tech Breathe Ed Tech 0.22 Breathe Ed Tech Position FTE Cost Location Type Literacy Teacher 0.25 $90K Adult Ed Teacher

• Instr. Asmnt Spec.

0.41 ELL Teacher ELL Ed Tech (0.75) ELL Ed Tech Make It Happen Coord. 0.75 Multilingual Admin Bus Driver 40/30 0.95 $70K Transp. Ops Bus Driver Trainee 0.20 Transp. Ops Adult Ed Custodian 0.10 Adult Ed Ops Total Adjustments 17.10 $965K Cost offsets Amount Type Special Education Tuition $400K Special Ed Transportation Contracts $100K Transportation Total Offsets $500K

Position FTE

Cost

Location Type

Investments Pre-K Teachers 2.00 $220K TBD Teacher Pre-K Ed Techs 2.00 TBD Ed Tech Special Ed ASD Teacher 1.00 $290K PHS Teacher Special Ed ASD Ed Techs 3.00 PHS Ed Tech Special Ed ASD Ed Techs 2.00 Ocean Ave Ed Tech Nursing 0.80 $55K Lyseth/Pks Teacher Total 10.80 $565K Position FTE Cost Location Type Enrollment-based Adj Teacher 2.00 ($65K) Elementary Teacher Teacher (3.00) High School Teacher Total (1.00) ($65K) Reductions Fourth & Fifth Gr. Spanish (3.95) ($255K) Elementary Teacher Custodian (vacancy) (1.00) ($180K) TBD BASE Secretary (vacancy) (0.88) Deering BASE Manufacturing (vacancy) (0.50) PATHS Teacher Social Worker (vacancy) (0.50) Multiple Teacher Ed Techs (Reg) (vacancies) (1.70) Multiple Ed Tech Total 8.53 ($435K)

FY21 Proposed Staffing Changes

Cost revenue / offsets Amount Type PreK EPS Allocation (revenue) $290K Pre K Special Education Tuition $500K Special Ed Total Offsets $790K

FY21 Budget Planning

Elementary Class Size (increase to 25 grades 1-3) $390,000 Academics Contractual Services $100,000 Total Offsets $490,000 Total Gap $472,000

Budget Scenario - No Tax Rate Increase

Class Size

East End Grade 3 Longfellow Grade 1 Lyseth Grade 2 Ocean Grade 1 Reiche Grade 1 Riverton Grade 1 Total Impacted Classrooms Grade 1 Grade 2 Grade 3 Cap of 22 18 19 20 Cap of 25 21 20 21 Average Class Size As projected for FY21 per enrollment as of March 2020

FY21 Budget Planning

COLAs & Steps - All Staff

$2,373,433

Athletics & Co-curriculars - HS & MS (after cuts already made)

$2,395,757

Elementary Art, Music, PE

$1,521,000

MS Model

$1,498,250

Other? Total

$7,788,440

Potential Areas of Reduction - Max Savings Total Gap

$2,945,407

Offset Already Captured (prior slide)

$490,000

Incremental Gap

$2,455,407

COLAs

Unit Already Settled? COLA % COLA $ Step $ Total $ Teachers (PEA)

Y 2.5% $1.17 M $740 K $1.91 M

Administrators (PAA)

N 1.5% $50 K $40 K $90 K

Ed Techs

Y 0%

• $140 K

$140 K

BASE

N 1.5% $140 K $90 K $230 K

Non-represented

N/A 2% $100 K N/A $100 K

General Reduction (made in 5/14 budget)

• $100K
• $100K

$1.36 M $1.01 M $2.37M

QUESTIONS