Facilities Update (as required by Policy 4:150 Facility Management - - PowerPoint PPT Presentation

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Facilities Update (as required by Policy 4:150 Facility Management - - PowerPoint PPT Presentation

Sep 19, 2023 198 likes •417 views

Facilities Update (as required by Policy 4:150 Facility Management and Building Programs) March 19, 2018 Presentation Overview Our Buildings Another Year Older Review of the Operations & Maintenance Budget FY18 Major

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SLIDE 1

Facilities Update

(as required by Policy 4:150 – Facility Management and Building Programs)

March 19, 2018

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SLIDE 2

Presentation Overview

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  • Our Buildings – Another Year Older
  • Review of the Operations & Maintenance Budget
  • FY18 Major Projects
  • FY19 Bidding/Construction Timeline
  • Facility Issues
  • Deferred Project Cost Estimates
  • Roofing
  • Elementary Air Conditioning Update
  • Energy Management Initiatives
  • Next Steps
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SLIDE 3

Another Year Older

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SLIDE 4

Review of Operations & Maintenance budget $28,071,105

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Salary & Benefits, $832,172 , 3% Purchased Services, $14,376,658 , 51% Supplies & Materials, $6,779,352 , 24% Capital Outlay, $6,073,858 , 22% Other Objects, $9,065 , 0%

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SLIDE 5

Unplanned Expenses

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  • Fischer wall

settlement issue.

  • WVHS pool sump

rerouting.

  • CEC server room

HVAC failure.

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SLIDE 6

Spending Per Student IPSD vs. Benchmark Districts

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$1,864 $1,232 $1,210

$1,131

$1,082 $939 $805 Average is $1,262

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SLIDE 7

Expenses - Purchased Services

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$- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 Kitchen Equipt. Building Electrical Fire Protection HVAC Plumbing Grounds Security Water/ Sewer Sanitation Services Aramark Overtime FY15 FY16 FY17

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SLIDE 8

Expenses - Supplies & Materials

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$- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 Maintenance Grounds Swimming Natural Gas Electric Telecom FY15 FY16 FY17

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SLIDE 9

Historical view of our Capital Improvement Budget

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$4,213,474 $3,970,166 $2,631,709 $1,541,591 $2,267,588 $2,480,888 $5,626,922 $3,500,000 $6,936,692 $4,073,860 $6,073,858 $8,483,711

$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 EMG Yearly Ave.

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SLIDE 10

Aesthetics (replace as needed) Asphalt/Concrete: HVAC Vinyl Tile Replacement @ WVHS Concrete repairs where needed %Asphalt projects @ Granger, NVHS and NV-Birkett #Asphalt projects replace where needed %Phase III – Elementary A.C. Project *Phase IV – Elementary A.C. Project Boiler Repair & Installation @ NVHS Building Envelope Site Projects Security Audit Recommendations %Masonry Restoration @ Cowlishaw McCarty, Welch, Fischer, Scullen, NVHS #Masonry Restoration @ Georgetown, Steck, Fischer #Track Repair @ MVHS & WVHS *Installation of cabling and security cameras @ NVHS and WVHS. ADA Modification: %Band & Chorus Rooms @ WVHS Flat Roof Replacement #Graham Slope Roof Replacement %Kendall

FY 18 Major Projects # Bidding Phase * In Progress %Began in FY17

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SLIDE 11

Music Room Modifications at WVHS

Removal of Existing Concrete Framing and Pouring new steps

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SLIDE 12

Asphalt Projects

Removing Existing At Granger New Curbs At NVHS

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SLIDE 13

Roof Retrofit at Kendall

Installing Roof Panels Masonry & Roof Prep Work

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SLIDE 14

Elementary A.C Project - New Electrical Service at Gombert

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SLIDE 15

Projects Documents Available Board Approval Substantial Completion

Phase IV – Elementary A. C. Proactive 8/11/17 9/18/17 8/10/18 Flat Roof Replacement @ Graham Reactive 3/19/18 4/16/18 8/10/18 Masonry Restoration @ 3 Schools Reactive 3/19/18 4/16/18 8/10/18 Hardscape Projects TBD Reactive 4/16/18 5/21/18 8/10/18

FY 19 Bidding/Construction Timeline

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SLIDE 16

Deferred Project Cost Estimates

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  • Approximately $8 million estimated for masonry

and roof repairs

  • $7 million to complete elementary air

conditioning

  • $2 million to replace obsolete heating and

cooling controls

  • $2 million to upgrade locks and intercoms

Estimates do not include ALL deferred projects

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SLIDE 17

Roof Expenses

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$705,200 $592,500 $399,869 $641,200 $786,459 $1,478,800 $424,686 $1,811,868 $137,894 $223,620 $127,911 $102,214 $205,455 $126,867

$0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 EMG YEARLY AVE.

Roof Repairs Roofing Replacement

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SLIDE 18

Elementary Air Conditioning Update

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  • Began installing air conditioning in phases 4 years

ago.

  • Funding from delayed state payments and deficit

spending.

  • By August 2018 the project will have installed air

conditioning in 67% of our elementary classrooms.

  • $7 million needed to complete finish the project

(remaining classrooms & LMC area)

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SLIDE 19

Energy Management Initiatives

  • 1st year participation in the EnerNOC Demand Response

Incentive Program. Will receive approximately $45,000 this year. Expected to earn $345,000 over 5 years (Fischer, Granger, MVHS, Still, WVHS)

  • ComEd will be performing a free energy audit in all 14

schools within their territory.

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SLIDE 20

Next Steps

  • Prioritize Capital improvement and other district needs based
  • n the following hierarchy:

1. Safety Related Items 2. Approved Curriculum Related needs 3. Necessary Repairs 4. State required Life Safety Projects (building code changes) 5. Aesthetic

  • Explore grant and other cost savings opportunities.

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