Facilities Update (as required by Policy 4:150 Facility Management - PowerPoint PPT Presentation

Facilities Update (as required by Policy 4:150 – Facility Management and Building Programs) March 19, 2018

Presentation Overview Our Buildings – Another Year Older • Review of the Operations & Maintenance Budget • FY18 Major Projects • FY19 Bidding/Construction Timeline • Facility Issues •  Deferred Project Cost Estimates  Roofing  Elementary Air Conditioning Update  Energy Management Initiatives Next Steps • 2

Another Year Older 3

Review of Operations & Maintenance budget $28,071,105 Other Objects, Salary & Benefits, $9,065 , 0% $832,172 , 3% Capital Outlay, $6,073,858 , 22% Purchased Services, $14,376,658 , 51% Supplies & Materials, $6,779,352 , 24% 4

Unplanned Expenses • Fischer wall settlement issue. • WVHS pool sump rerouting. • CEC server room HVAC failure. 5

Spending Per Student IPSD vs. Benchmark Districts $1,864 $1,232 $1,210 $ 1,131 $1,082 $939 Average is $1,262 $805 6

Expenses - Purchased Services $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $- Kitchen Equipt. Building Electrical Fire Protection HVAC Plumbing Grounds Security Water/ Sewer Sanitation Aramark Services Overtime FY15 FY16 FY17 7

Expenses - Supplies & Materials $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Maintenance Grounds Swimming Natural Gas Electric Telecom FY15 FY16 FY17 8

Historical view of our Capital Improvement Budget $8,483,711 EMG Yearly Ave. $6,073,858 2017-18 2016-17 $4,073,860 2015-16 $6,936,692 2014-15 $3,500,000 $5,626,922 2013-14 $2,480,888 2012-13 2011-12 $2,267,588 2010-11 $1,541,591 2009-10 $2,631,709 $3,970,166 2008-09 $4,213,474 2007-08 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 9

FY 18 Major Projects # Bidding Phase * In Progress %Began in FY17 Aesthetics (replace as needed) Asphalt/Concrete: HVAC Vinyl Tile Replacement @ WVHS Concrete repairs where needed %Phase III – Elementary A.C. Project %Asphalt projects @ Granger, *Phase IV – Elementary A.C. Project NVHS and NV-Birkett Boiler Repair & Installation @ NVHS #Asphalt projects replace where needed Building Envelope Site Projects Security Audit Recommendations %Masonry Restoration @ Cowlishaw #Track Repair @ MVHS & WVHS *Installation of cabling and security McCarty, Welch, Fischer, Scullen, cameras @ NVHS and WVHS. NVHS #Masonry Restoration @ ADA Modification: Georgetown, Steck, Fischer %Band & Chorus Rooms @ WVHS Flat Roof Replacement #Graham Slope Roof Replacement %Kendall 10

Music Room Modifications at WVHS Removal of Existing Concrete Framing and Pouring new steps 11

Asphalt Projects Removing Existing At Granger New Curbs At NVHS 12

Roof Retrofit at Kendall Installing Roof Panels Masonry & Roof Prep Work 13

Elementary A.C Project - New Electrical Service at Gombert 14

FY 19 Bidding/Construction Timeline Documents Board Substantial Projects Available Approval Completion Phase IV – Elementary A. C. Proactive 8/11/17 9/18/17 8/10/18 Flat Roof Replacement @ Graham Reactive 3/19/18 4/16/18 8/10/18 Masonry Restoration @ 3 Schools Reactive 3/19/18 4/16/18 8/10/18 Hardscape Projects TBD Reactive 4/16/18 5/21/18 8/10/18 15

Deferred Project Cost Estimates • Approximately $8 million estimated for masonry and roof repairs • $7 million to complete elementary air conditioning • $2 million to replace obsolete heating and cooling controls • $2 million to upgrade locks and intercoms Estimates do not include ALL deferred projects 16

Roof Expenses EMG YEARLY AVE. $1,811,868 2017-18 $424,686 $126,867 2016-17 $1,478,800 $205,455 2015-16 $786,459 $102,214 2014-15 $641,200 $127,911 2013-14 $399,869 $223,620 2012-13 $592,500 $137,894 2011-12 $705,200 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 17 Roof Repairs Roofing Replacement

Elementary Air Conditioning Update Began installing air conditioning in phases 4 years • ago. Funding from delayed state payments and deficit • spending. By August 2018 the project will have installed air • conditioning in 67% of our elementary classrooms. $7 million needed to complete finish the project • (remaining classrooms & LMC area) 18

Energy Management Initiatives • 1st year participation in the EnerNOC Demand Response Incentive Program. Will receive approximately $45,000 this year. Expected to earn $345,000 over 5 years (Fischer, Granger, MVHS, Still, WVHS) • ComEd will be performing a free energy audit in all 14 schools within their territory. 19

Next Steps • Prioritize Capital improvement and other district needs based on the following hierarchy: 1. Safety Related Items 2. Approved Curriculum Related needs 3. Necessary Repairs 4. State required Life Safety Projects (building code changes) 5. Aesthetic • Explore grant and other cost savings opportunities. 20