Facilities Services Division 41,000 Students 62 K-12 schools, 4 - - PowerPoint PPT Presentation

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Mar 14, 2023 26 likes •126 views

Facilities Services Division 41,000 Students 62 K-12 schools, 4 special school buildings FY 15 M&O Operating Budget - $47 million FY 15 Capital Budget - $21 million Planning & Const Management - 12 staff M&O

SLIDE 1

Facilities Services Division

41,000 Students
62 K-12 schools, 4 special school buildings
FY 15 M&O Operating Budget - $47 million
FY 15 Capital Budget - $21 million
Planning & Const Management - 12 staff
M&O – 130 staff

SLIDE 2

Facilities Services - Organizational Chart

Superintendent Deputy Superintendent Chief Operating Officer Exec. Director Facilities

Construction Management Maintenance and Operations Planning

SLIDE 3

Roles and Responsibilities

Facility Planning and Capital Budgeting
Construction Management
Building and Grounds Maintenance
Custodial Services
Energy Management
Property Management

SLIDE 4

Systemic Project Selection Process

Written departmental procedure
Key roles and responsibilities

–M&O maintains inventory and identifies needs –CM Prepares project scopes and budgets –Planner coordinates budget reviews

Facilities project team review

SLIDE 5

Annual Capital Project Review Cycle

Needs Review: Jan-Feb

Project Priority Setting: March-May

Finalize 6 Year CIP Recs: June- July

BOE Review and Approval Aug - Sept Submittal to State & County Oct- Nov

SLIDE 6

Needs Review

Asset Inventory central records data base

– Age of major building systems – Industry standards for life cycle

Systemic equipment conditions

– Interviews with maintenance field staff, others – Inspections by O&M and CM Departments

Capital Systemic Needs list

SLIDE 7

SLIDE 8

Systemic Project Priorities

Critical building system component

– Roofs – HVAC

Corrects a safety concern, supports an

instructional need, or improves building

perations
Coordinated with major renovations schedule

SLIDE 9

6 Year CIP Preparation

Compiled and approved by Project Team
Estimate of funding available
Identification of project priorities by year
Preparation of project scopes and budgets
Submittal of recommendations to

Superintendent and BOE

SLIDE 10

Summary

Year round process
Each group has defined roles and

responsibilities

Team effort to set priorities and define project