Documentation Orientation Speakers Gerianne Babbo ~ Professor, - PowerPoint PPT Presentation

Welcome to the New Student Documentation Orientation

Speakers  Gerianne Babbo ~ Professor, Associate Dean of Nursing  Bethany Mauden ~ Office Support Supervisor (Presenter)  Chere Perrone ~ Clinical Placement Liaison

Nursing Programs Administrative Office  Office Hours (subject to change) Monday : 7:30-8:30, 12:00-12:45, 4:00-5:30pm Tuesday : 8:00-5:30pm Wednesday : 7:30-8:30, 12:00-12:45, 4:00-5:30pm Thursday : 8:00-5:30 pm Friday : 7:30-8:30, 12:00-12:45, 4:00-4:30pm Saturday thru Sunday : Closed  Contact Information: Location: CSC 341 Email: nursing@olympic.edu Website: www.olympic.edu/nursing Phone: 360-475-7748 Fax: 360-475-7628

PN Documentation FAQ Page Questions? Review your materials 1. Visit the Documentation FAQ page located at 2. www.olympic.edu/nursing ◦ Click on the Practical Nursing Certificate of Specialization page ◦ Then click Documentation FAQ page for your answer. After completing the first two steps then email 3. nursing@Olympic.edu with a list of questions. Please do not call.

Documentation Packets We will review each document and requirement within the packets  Packet 1: General Information Packet (return today)  Packet 2: Documentation Packet (return by December 28, 4:00pm)  Packet 3: Harrison Medical Center – Student Nurse Information Packet (return by December 28, 4:00pm)

Documentation Packet Submission Turn in ORIGINALS of your signed forms. Keep a copy of all documentation for your records. We do NOT make copies. Incomplete packets will not be accepted. Turn in your documentation packet in a Sheet protector. It really will fit! Mark name and entrance year

Due date Complete documentation packet is due into: 1. CertifiedBackground.com/Medical Document Manager Prior to December 28, 2015, 4:00 PM. & 2. Nursing Programs Administrative office by December 28, 2015, 4:00 PM.

Olympic College Nursing Programs General Documentation Packet (Green) Includes: Documentation Acknowledgement 1. Documentation Release Form (for clinical 2. partners) Student Information and Address Consent 3. Form Complete and return the forms today.

What will happen if I miss the deadline? Failure to turn in your complete documentation packet by December 28, 2015 4:00pm  Provisional acceptance will be forfeited and slot will be offered to another student.  No exceptions will be made. Documentation Acknowledgement Form (included with general packet)  Please review, sign and date.  Complete the above form and pass forward.

Documentation Release Form  Allows release of information to clinical agencies. Immunization Status; Personal Health • • & Liability Insurance; CPR (Health Care Malpractice Insurance; • • Professional Level); Background Check; Modules. • •  What do I do? Complete and return the documentation release TODAY. 1. Complete your background check on CertifiedBackground.com at 2. home. Print a copy of your completed background check and turn in with your 3. packet to the Nursing Programs office. (instructions are included in your packet)

Student Information & Address Consent Form  Complete entire document regardless of address permissions. No blanks.  This is the ONLY address and phone information the Nursing Programs receives.  Please update any name, phone, and address changes with the Nursing Programs office as well as Registration & Records.  Permissions area is for the Nursing Students Directory.  Nametag Order: required for clinical .* $8.15 each. You will be given instructions regarding payment at the orientation, December 9 th , 8:00-12:00pm *We suggest you purchase two.

OC Nursing Programs Packet #2: Documentation ~ Blue color Student Health & Safety Requirement Checklist 1. (CertifiedBackground/Medical Document Manager ) Demographic Form 2. Student Mailbox Consent Form 3. Permission to Use Student Work 4. Naval Hospital Bremerton Agreement 5. Group Health Student Checklist for HIPAA; 6. Confidentiality and Security Agreement Harrison Medical Center Acknowledgement 7. Photo/Video Release 8. DSHS Background Authorization 9.

Certified Background.com & Medical Document Manager Service order will include:  Background Check:  Nationwide Sex Offender, Washington Statewide Criminal Search, Nationwide Federal Criminal Search, Residency History  Medical Document Manager  Proof of Immunity for Immunizations: TB Skin Test, Hep B, MMR, Varicella, Tdap, Influenza  Additional Checklist Items: CPR Card, Insurance (Health, Liability, Malpractice), Modules

Certified Background.com Ordering Instructions 1. Go to www.CertifiedBackground.com and click on "Students." 2. In the Package Code box, enter the package code: OL32PN – Background Check + Annual Medical Document Manager $87.75 3. Enter your payment information – Visa, MasterCard, or Money Order. Follow the online instructions to complete your order.

Submitting Documents to Medical Document Manager  Submit your documents to CertifiedBackground.com/Document Manager via: 1. Upload (similar to Facebook) Accepts JPG or PDF. 2. Fax (include fax sheet they provide) 3. Phone App (IPhone) *Recommended 4. Mail (include sheet they provide)

What do I provide to OC from Certified Background.com & Medical Document Manager ? A “T o -Do-List Summary 1. Report” from Certified Background/Medical Document Manager (instructions to download the report are in the packet) Completed background 2. check. Please do not give us a copy of documents submitted to your profile.

Medical Document Manager Student Health & Safety Requirement Checklist (Clinical Passport) This document includes all requirements that are to be submitted to CertifiedBackground.com/Medical Document Manager.  Immunizations (TB Skin Test, Hep B, MMR, Varicella, Tdap, Influenza)  Proof of Immunity is Required (By Titer or Vaccination Record) Note: HEP B Requires vaccination record &/or titer  CPR Card  Health, Malpractice, and Liability Insurance  Modules

**Proof of immunity required** Proof of immunity: • Proof of immunity by titer. (blood test) or • Proof of immunity by immunization/vaccination record. Note: HEP B Requires vaccination record & titer Documentation MUST meet requirements at all times during the program. It is your responsibility to keep all documentation up to date (example HEP B Series). Failure to comply may result in missed clinical days and/or dismissal from the program.

Medical Document Manager: Required Immunizations – TB Skin Test  If no previous records or more than 12 months since last TST → 2 step TST. (2-step TB Skin tests require 4 visits to provider) 1. 1 st step: Injection, return to read. 2. 2 nd step: repeat injection, return to read, otherwise 1 step TST. ( typically within one week of 1 st step completion, some providers prefer a month between injections ) OR  All TB Skin Tests results must cover the duration of the program (December – December 2016).

TB Skin test… Q: I had a skin test for TB last year, what is required for me?  You will need to complete a 1-step TB Skin test only in December.  You will also need to provide proof of your TST from last year. Note: If it was longer than 12 months since your last TST you will be required to get a two step TB skin test. --------------------------------------------------------------------------------------- Q: I tested positive what do I do? You will need to provide documentation of: 1.  A negative chest x-ray showing no symptoms.  TB health questionnaire.  And a signed note from your PCP approving clinical attendance .

Medical Document Manager: Required Immunizations – Hepatitis B  Series of 3 vaccines completed at appropriate time intervals and post vaccination titer at 6-8 weeks after series completion . o You must show evidence of beginning the series (first two immunization) at least prior to the December 28 th . o You must continue to get the series and submit proof to Certified Background while in the program. Series must be complete by end of spring quarter OR  Provide documentation of positive titer (anti-HBs) OR  If negative titer, then repeat series and repeat titer 6-8 weeks after #6 dose – you will be allowed in fieldwork while undergoing this process . Note: Specific healthcare institutions may require vaccination without exception.  Considered a non-responder to vaccination after 2 complete vaccine series and a negative titer.  Signed waiver for students who decline vaccination. (must meet with Associate Dean)

Hepatitis B… Not immunized yet? Get your first immunization ASAP . Series must be complete by the end of spring quarter! Immunization Timeline: 1 st immunization ~ Early November 2 nd immunization ~ 1 month later (early December) 3 rd immunization ~ 6 months from the 1 st (early May) Titer ~ 6-8 weeks later (Mid-July)

Medical Document Manager: Required Immunizations – MMR & Varicella MMR (Measles, Mumps, Rubella)  Proof of vaccination (2 doses) OR  Proof of rubella, rubeola, and mumps immunity by titer. Titer must show all sections of the MMR to be accepted. *** Varicella (Chicken Pox)  Proof of vaccination (2 doses) OR  Proof of immunity by titer. Documented history of the diseases are not accepted, a titer is required to show immunity.