Digital Signatures: Inevitable Digital Transformation Why the Need? - - PowerPoint PPT Presentation

Digital Signatures:

Inevitable Digital Transformation

September 2017

Why the Need?

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Background

Today we are in the Information Age

— With the increasing use of computers, there is a stronger need than ever to be able to authorize or sign documents quickly and securely so that anyone can have confidence in the identity and qualifications of the person who authorized them. — This is where Notarius comes in.

Who is Notarius?

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Background

Created by Quebec Board of Notaries in 1996

— The primary goal was to help notaries undertake a digital transformation of their work environment from paper to digital document management. — This included putting together one of the first Canadian PKI Certificate Authority. — Today, through its Public Key Infrastructure (PKI), recognized by various government agencies, Notarius issues and manages trustworthy digital signatures. This cyber security initiative is designed to protect the public and enable professionals to sign electronic documents with the same legal value as a paper document signed by hand.

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Key Facts

Solutions allow the signing, authentication, sealing, and validation of:

— Electronic documents

Clients and partners

— More than 25 professional associations — More than 16,000 professionals in Canada

Certifications

— ISO 27001, information security management — ISO 9001, quality management

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Trusted Third Party

Notarius is the only private trusted third party in Canada that can guarantee the identity and the status of more than 16,000 professionals Notarius is a trusted third party for the signing, authentication, and validation of documents.

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Our Partners

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Clients

Engineering Governments Cities Crown Corporations Other

What is a signature?

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What is a Signature?

SIGNATURE Permanent marks bonded to static documents that are traceable, exclusive and personal to individuals. They constitute evidence of implicit or explicit intent.

Permanent – Binding – Static Traceable – Exclusive – Intent

ELECTRONIC SIGNATURE Signatures in the electronic

• medium. They cover a vast

array of use cases and are

• f varying reliability.

DlGITAL SIGNATURE Electronic signatures in which reliability characteristics have been reinforced with cryptography to augment document reliability.

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The Truth About Digital Signatures

Myths A digital signature is complicated My client does not accept electronic

• riginals

A digital signature requires a major change in corporate or

• rganizational processes

A digital signature belongs to Notarius Facts Notarius provides a complete solution that can be used by professionals and technicians to streamline preparation and authentication of large sets of

• documents. Just remember your password!

Most customers already accept electronic files. The method of authenticating documents may change. However, the process of printing, binding, scanning, archiving, and shipping of paper documents is replaced with just a few clicks of the mouse. It’s easy to generate a PDF file, sign it digitally, save it, and send it by email. 99% of digital signatures are issued by our partner associations or the companies that use the CertifiO digital signature platform. (ex. Visa)

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The Truth About Digital Signatures

FACT Overall, using a digital signature is less expensive than using a handwritten signature because it greatly reduces printing, management, handling, archival and shipping costs. Pays for itself if you sign more than 25 drawings per year. MYTH A digital signature is expensive

DID YOU KNOW? A firm with 10 engineers that sign 100 documents per year will save $8000 a year in time and resources.

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The Digital Signature: Overview

What: — Part of the electronic signatures’ family — Based on robust cryptographic processes — Allows an airtight, secure, and non-refutable link between:

• the person signing the document and, if needed, his or her professional or business affiliation; and
• the electronic document

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The Digital Signature: Technical Flow

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The Digital Signature: Guarantees

Origin:

the identity of the signatory is reliable

Integrity:

the document may not be altered without invalidating the signature

Authenticity :

the proofs of the origin and integrity are contained within the document

Sustainability:

the document may be read and authenticated in the future

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What is PDF/A

PDF/A is a recognized international ISO standard for Archiving Documents Long-Term The industry ensures that a document that is saved in PDF\A format will always be readable in the future. Huge advantage of PDF/A-3 b format.

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Why a digital signature for engineers?

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The Engineering Landscape

Governments Agencies and Municipalities General Public

Partner Associations Key Users

A sustainable digital ecosystem consists of 3 key participants: 1) Trusted issuer: Association 2) Users: Industry Professionals 3) Recognition: Government and Public acceptance

What software do I need?

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Solutions

ConsignO is the PDF processing/signing solution. Available:

• Desktop
• Server Automation

Verifio is the server based batch validation service of PDF documents and digital signatures. Certifio is the digital certificate issuance service. Available:

• Professionals
• Employees
• Departments
• Organizations

CertifiO Cloud is a digital signing chamber free for signers.

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Notarius’ offer

Easy to use productivity tool that allows the efficient digital signing of documents.

• Multiple signatures on the same

document

• Batch signing
• Stamping
• PDF/A conversion and validation
• Validation of signatures

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Document Life Cycle

BIM DWG Municipality Drafters Engineer Legally Reliable Document

Demo

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Signing as Simple as a Right-Click of Mouse

Mouse Right-Click Send to

How to sign up?

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Process

Step 1 Step 3

Project Manager

• pens a Corporate

Billing Account*

Step 5 Step 4 Step 2

User fills out personal subscription form for authorized association

Notarius IVA

Applicant Applicant Project Manager User plans Face to Face ID verification for a CertifiO for Professionals digital signature Corporate IT Support Company IT Support installs CertifiO Suite Software for Applicant Applicant After approval, Applicant must activate CertifiO for Professionals Digital Signature APEGNB Approval

*For accounts with 5 or more subscriptions

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Process – Step 1: Open Account

Step 1

Project Manager

• pens a Corporate

Billing Account* Project Manager

*For accounts with 5 or more subscriptions

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Process – Step 1: Open Account

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Process – Step 2: Fill Out Form

Step 1

Project Manager

• pens a Corporate

Billing Account*

Step 2

User fills out personal subscription form for authorized association Applicant Project Manager

*For accounts with 5 or more subscriptions

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Process – Step 2: Fill Out Form notarius.com

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Process – Step 3: Face to Face ID Verification

Step 1

Step 3

Project Manager

• pens a Corporate

Billing Account*

Step 2

User fills out personal subscription form for authorized association

Notarius IVA

Applicant Applicant Project Manager User plans Face to Face ID verification for a CertifiO for Professionals digital signature

*For accounts with 5 or more subscriptions

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Process – Step 3: Face to Face ID Verification

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Process – Step 4: Install CertifiO Suite

Step 1 Step 3

Project Manager

• pens a Corporate

Billing Account*

Step 4

Step 2

User fills out personal subscription form for authorized association

Notarius IVA

Applicant Applicant Project Manager User plans Face to Face ID verification for a CertifiO for Professionals digital signature Corporate IT Support Company IT Support installs CertifiO Suite Software for Applicant

*For accounts with 5 or more subscriptions

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Process – Step 4: Install CertifiO Suite

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Process – Step 5: Approval & Activation

Step 1 Step 3

Project Manager

• pens a Corporate

Billing Account*

Step 5

Step 4 Step 2

User fills out personal subscription form for authorized association

Notarius IVA

Applicant Applicant Project Manager User plans Face to Face ID verification for a CertifiO for Professionals digital signature Corporate IT Support Company IT Support installs CertifiO Suite Software for Applicant Applicant After approval, Applicant must activate CertifiO for Professionals Digital Signature APEGNB Approval

*For accounts with 5 or more subscriptions

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Process – Step 5: Approval & Activation

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Congratulations, You Now Have A Digital Signature!

How long does it take to get?

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Process To Get A Digital Signature

Step 1 Step 3

Project Manager

• pens a Corporate

Billing Account*

Step 5 Step 4 Step 2

User fills out personal subscription form for authorized association

Notarius IVA

Applicant Applicant Project Manager User plans Face to Face ID verification for a CertifiO for Professionals digital signature Corporate IT Support Company IT Support installs CertifiO Suite Software for Applicant Applicant After approval, Applicant must activate CertifiO for Professionals Digital Signature APEGNB Approval

*For accounts with 5 or more subscriptions

5 MIN 5 MIN 10 MIN 15 MIN 10 MIN 5 MIN

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Process To Get A Digital Signature

Step 1 Step 3 Step 5 Step 4 Step 2

5 MIN 5 MIN 10 MIN 15 MIN 10 MIN 5 MIN

+- 45 minutes over 2-3 business days!

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Need Help?

Notarius presently services a large community of users from coast to coast. As such, our digital signature services include a variety of training tools and assistance, free of charge.

• Help/FAQ Section: https://notarius.com/help
• ConsignO Desktop Training Videos: https://notarius.com/videos
• ConsignO Desktop User Guide: https://notarius.com/guide
• Live Webinar every Wednesday at 11AM Mountain Time:

https://notarius.com/webinars

• Support via Email: support@notarius.com
• Support via Phone: 1-855-505-7272
• Online Chat Service. https://notarius.com

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Evaluate the certifiO Suite

• Request a test digital signature
• https://notarius.com/en/evaluate-certifio-suite/
• TEST Digital identity is linked to a person
• Download certifiO Suite: CertifiO and ConsignO
• Evaluate free: 60 days

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Pricing

Sign Up (One-Time) $140 $95 $0 FREE W/SUBSCRIPTION $0 FREE FOR SIGNERS Subscription (Yearly) $185 $125 $229/$299 FREE W/SUBSCRIPTION $120*Promo FREE FOR SIGNERS

Notarius

Questions?

Fred Mazzarello Fred.mazzarello@notarius.com 1 888 588-0011, ext. 1272