DEI PRACTITIONER AS DATA ANALYST: Using Data Analysis to Drive - - PowerPoint PPT Presentation
DEI PRACTITIONER AS DATA ANALYST: Using Data Analysis to Drive Cultural and Institutional Change WHO WE ARE Joel Sohn Amila Williams Jonathan Lee Director of Community & Equity Associate Dean of Students Assistant Director of Admissions
Using Data Analysis to Drive Cultural and Institutional Change
Amila Williams
Associate Dean of Students
Jonathan Lee
Assistant Director of Admissions
Joel Sohn
Director of Community & Equity
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Customers are the source of real growth with practical expertise.
Alexandria, VA
8 miles from the White House, Capitol Building 2 Major International Airports and Public Transportation
Major Metropolitan Area
450 Students, 17 Countries, 30 States 70+ Full-time Faculty. 80% Live on Campus
100% Boarding Community
17 Countries and 30 States Represented 32% Students of Color 50% Girls, 50% Boys
Intentionally Diverse
Founded in 1839. One of nation’s oldest honor codes.
Rooted in Tradition
HIRING ALUMNI STUDENT LIFE FEEDBACK DEAN’S OFFICE ADMISSIONS
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TYPES OF DATA
Weekend, Day, Athletic, and
Leaves From Campus
Daily Classes, Practices, Required Events
Attendance
Dress Code, Attendance Concerns, Major School Rules
Discipline
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A HOLISTIC PICTURE
Specific students consistently leaving campus
Leaves From Campus Attendance
Specific students consistently missing / late to classes Specific teacher reporting on dress code
Discipline
BY GENDER BINARY
BY GENDER BINARY
BY GENDER BINARY
Breakfast Planned Chapel 7 Class Tardy
ABSENCES AND MISSED RESPONSIBILITIES
LEVEL 1 1,821 LEVEL 2 849 LEVEL 3 167 LEVEL 4 21
72%
BOYS
50% POPULATION
20%
BLACK
10% POPULATION
35%
SOC
32% POPULATION
11%
INT.
13% POPULATION
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SPRING
WESSLER CLIMATE REPORT INTERNATIONAL STUDENTS 33 page Report (External) Qualitative Data Only Leadership Team Only
SUMMER
STUDENT ACTIVITIES ENGAGEMENT AND SIGN UPS 24 page Report (Internal) Qualitative & Quantitative Leadership & Student Life
FALL
WEEKEND LEAVES DAY LEAVES FOOD ORDERING 37 page Report (Internal) Qualitative & Quantitative Leadership & Student Life
SPRING
ADMISSIONS AUDIT SCORING RUBRIC CANDIDATE ANALYSIS 38 page Report (Internal) Qualitative & Quantitative
KEY DATES RELATED TO DATA COLLECTION AND REPORTING
SPRING
STRATEGIC PLAN SENIOR ADMIN ROLE ACCREDITATION New Mission Statement Core Beliefs / Portrait Community & Diversity
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SPRING
WESSLER CLIMATE REPORT INTERNATIONAL STUDENTS 33 page Report (External) Qualitative Data Only Leadership Team Only
SUMMER
STUDENT ACTIVITIES ENGAGEMENT AND SIGN UPS 24 page Report (Internal) Qualitative & Quantitative Leadership & Student Life
FALL
WEEKEND LEAVES DAY LEAVES FOOD ORDERING 37 page Report (Internal) Qualitative & Quantitative Leadership & Student Life
SPRING
ADMISSIONS AUDIT SCORING RUBRIC CANDIDATE ANALYSIS 38 page Report (Internal) Qualitative & Quantitative
KEY DATES RELATED TO DATA COLLECTION AND REPORTING
SPRING
STRATEGIC PLAN SENIOR ADMIN ROLE ACCREDITATION New Mission Statement Core Beliefs / Portrait Community & Diversity
2017
Recruited Early Adopters Aligned Visions Generated Ideas
Working Phase
Anecdotal Evidence Built Coalitions Collected Data
Global View
2018
Analyzed Data Workshopped Data Shared Data
Analysis Phase
2019
Clear Messaging Implementing New Programs Staying on Course
Launch
Evaluate Early Success Investigate Implications Reiterate / ReDesign
Assess
Analyzed Data Workshopped Data Shared Data
Analysis Phase
2017
Recruited Early Adopters Aligned Visions Generated Ideas
Working Phase
Anecdotal Evidence Built Coalitions Collected Data
Global View
2018 2019
Clear Messaging Implementing New Programs Staying on Course
Launch
Evaluate Early Success Investigate Implications Reiterate / ReDesign
Assess
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SCHOOL REFORM INITIATIVE / PROJECT ZERO
IMPLY 03 DESCRIBE 01
DEPERSONALIZE THE DATA DEBRIEF THE EXPERIENCE EXTERNAL PERSON FACILITATE SELECT & STICK TO PROTOCOL
02 INTERPRET REFLECT 04
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Percentage of Boys Who Signed Up Percentage of SOC Who Signed Up
Percentage of White Students Who Signed Up
Percentage of Girls Who Signed Up
WHAT WE DISCOVERED
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Percentage of Full Pay Students Who Signed Up Percentage of 9th Grade Who Signed Up
Percentage of 11th Students Who Signed Up
Percentage of FA Students Who Signed Up
WHAT WE DISCOVERED
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Strengths
FA STUDENTS FREQUENTLY EXPLORING CITY AND ACTIVITIES
Weaknesses
STUDENTS ACROSS DIFFERENT GROUPS NOT INTERACTING ON WEEKENDS
Threats
INSTITUTIONAL CHANGE IS SLOW STUDENTS FEEL FORCED TO PARTICIPATE
Opportunities
BUILD INTENTIONAL COMMUNITY BONDS EXTEND POSITIVE CULTURE OF DORM GAMES
2017
Recruited Early Adopters Aligned Visions Generated Ideas
Working Phase
Anecdotal Evidence Built Coalitions Collected Data
Global View
2018
Analyzed Data Workshopped Data Shared Data
Analysis Phase
2019
Clear Messaging Implementing New Programs Staying on Course
Launch
Evaluate Early Success Investigate Implications Reiterate / ReDesign
Assess
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STUDENTS FACULTY
How might we make weekend activities where the individual desires and developmental needs of all students are met? 1 How might we make the weekend more communal and meaningful? 2 How might we create balance between weekday and weekend duty without adding resources? 3 How might we frame the weekend as an opportunity to grow courage in our students? 4
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Interaction Design Foundation
MODIFY ELIMINATE COMBINE ADAPT PUT TO ANOTHER USE SUBSTITUTE REARRANGE
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Interaction Design Foundation
MODIFY ELIMINATE COMBINE ADAPT PUT TO ANOTHER USE SUBSTITUTE REARRANGE
Can we do more community wide events? Can we substitute provided activities with created/student-led activities? Can we use Friday nights as an on-campus night? Can we use Friday nights for curricular activities like plays? Sundays for matinees?
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Interaction Design Foundation
MODIFY ELIMINATE COMBINE ADAPT PUT TO ANOTHER USE SUBSTITUTE REARRANGE
Can we combine curricular work with cultural activities--plays? Can we do service learning as large school groups/activities? Can we combine classes with the weekend? Can we combine athletics events with weekend?
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Interaction Design Foundation
MODIFY ELIMINATE COMBINE ADAPT PUT TO ANOTHER USE SUBSTITUTE REARRANGE
Can we adapt/change what is actually considered “weekend”? To include Sunday evenings? Friday evenings?
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Interaction Design Foundation
MODIFY ELIMINATE COMBINE ADAPT PUT TO ANOTHER USE SUBSTITUTE REARRANGE
Can we modify the lights-out time on Saturday night? Can we require students to attend activities? X number per semester?
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Interaction Design Foundation
MODIFY ELIMINATE COMBINE ADAPT PUT TO ANOTHER USE SUBSTITUTE REARRANGE
Can we have activities for the faculty/staff?
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Interaction Design Foundation
MODIFY ELIMINATE COMBINE ADAPT PUT TO ANOTHER USE SUBSTITUTE REARRANGE
Can we eliminate any activity that doesn’t recieve a critical mass? Can we eliminate Friday sign-outs? Can we eliminate weekend leaves? Can we eliminate Sunday activities?
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Interaction Design Foundation
MODIFY ELIMINATE COMBINE ADAPT PUT TO ANOTHER USE SUBSTITUTE REARRANGE
Can we prioritize communal events (athletics/arts) over student activities? Can we align the events with the communal activities?
Alexandria, VA
8 miles from the White House, Capitol Building 2 Major International Airports and Public Transportation
Major Metropolitan Area
450 Students, 17 Countries, 30 States 70+ Full-time Faculty. 80% Live on Campus
100% Boarding Community
17 Countries and 30 States Represented 32% Students of Color 50% Girls, 50% Boys
Intentionally Diverse
Founded in 1839. One of nation’s oldest honor codes.
Rooted in Tradition
Dorm Prizes Each Community Weekend Pop-Up Weekend Fun Easy for Students to Engage Includes Performing and Visual Arts
House Cup
2017
Recruited Early Adopters Aligned Visions Generated Ideas
Working Phase
Anecdotal Evidence Built Coalitions Collected Data
Global View
2018
Analyzed Data Workshopped Data Shared Data
Analysis Phase
2019
Clear Messaging Implement New Programs Stay on Course
Launch
Evaluate Early Success Investigate Implications Reiterate / ReDesign
Assess
2017
Recruited Early Adopters Aligned Visions Generated Ideas
Working Phase
Anecdotal Evidence Built Coalitions Collected Data
Global View
2018
Analyzed Data Workshopped Data Shared Data
Analysis Phase
2019
Clear Messaging Implementing New Programs Staying on Course
Launch
Evaluate Early Success Investigate Implications Reiterate / ReDesign
Assess
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WHO ARE YOUR ALLIES?
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KNOW YOUR ALLIES / DON'T GO IT ALONE
HUMAN RESOURCES DIRECTOR OF ADMISSIONS GRADE DEANS DIRECTOR OF ADVANCEMENT DIRECTOR OF COMMUNICATIONS DEAN OF STUDENTS CURRICULUM TEAM ALUMNI TRUSTEES PARENTS ATHLETIC DIRECTOR COLLEGE COUNSELING
Are students being treated equitably during discipline discussions? Do we have proper approaches to student life that uplift all students? DEAN OF STUDENTS How can we think about equity in hiring practices and processes? What indicators are there that faculty are happy and engaged? HUMAN RESOURCES What would our most unengaged alumni want to know from us? What experiences did alums have that prevent them from engaging? ALUMNI / ADVANCEMENT What would an ideal student body look like to promote our mission? How can we ensure a fair and just admissions process for all students? ADMISSIONS
ASK QUESTIONS / STAY MISSION FOCUSED HOW CAN I HELP YOU IN YOUR ROLE?
58%
SOC
32% POPULATION
10%
BLACK GIRLS
5% POPULATION
34%
INT.
13% POPULATION
38%
ASIAN
11% POPULATION
34% FINANCIAL AID
34% 6% 4% 2%
50% FINANCIAL AID
SOC
32% POPULATION
BLACK GIRLS
5% POPULATION
INT.
13% POPULATION
ASIAN
11% POPULATION
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Consideration based on academics alone would have yielded a class with more Asian American students than from any other group. But when other factors (such as status as an alumni child or athlete), then a personal rating, and finally consideration of race and ethnicity are factored in, the share of Asian American slots goes down dramatically. - InsideHigherEd (2019)
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➡ “She’s too quiet. I worry about her finding her place here.” ➡ Gendered language “a good guy” or “sweet and kind girl” ➡ “But will they contribute athletically?” ➡ “She wears a hijab, so there’s that.” ➡ “Is definitely Latino, but isn’t that kind of Latino.” ➡ “Just another basketball kid.” ➡ “She’s Muslim, so she brings that aspect.” ➡ “Even the dad remarked that [student] didn’t try hard enough and needed to do better” ➡ “But will they be involved athletically?” ➡ “Another one who plays piano and violin. What else does [student] do?” ➡ “Same old, same old”
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“What is lost when disadvantaged students are forced to commodify their backgrounds for the sake of admissions?” Darnell Cole, Associate Professor of Education at USC “Systems of selection in education end up reproducing unequal outcomes. It’s up to admissions professionals to try to work against those forces. To do that, they should change what they’re asking of applicants, how they judge what applicants give them, and who is doing the judging.” Julie Posselt, Assistant Professor of Higher Education USC Center for Enrollment Research Policy and Practice Conference in 2019
ALUMNI
Black & LGBTQ
Programs
HIRING
ACTIVITIES
ADMISSIONS
DEANS OFFICE
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Our Approach
SET TIMEFRAME OF DATA DETERMINE TYPE OF DATA COLLECT CORRECT DETERMINE METHOD
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STORYTELLING IS THE SOCIAL AND CULTURAL ACTIVITY OF SHARING IDEAS. EVERY CULTURE ACROSS HISTORY USES THEM AS A MEANS OF ENTERTAINMENT, EDUCATION, CULTURAL PRESERVATION, AND INSTILLING MORAL VALUES.
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STORYTELLING EVOKES EMOTIONS THAT DEMAND OUR ATTENTION. CREATES A BOND OF SHARED FEELINGS BETWEEN THE NOW PERSONALIZED DATA AND THE
COMMON EXPERIENCES.
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KNOW YOUR AUDIENCE BE OBJECTIVE BE TRUE FIND A COMPELLING NARRATIVE
Amila Williams
Associate Dean of Students awilliams@episcopalhighschool.org
Jonathan Lee
Assistant Director of Admissions jel@episcopalhighschool.org
Joel Sohn
Director of Community & Equity jss@episcopalhighschool.org