DCS FY 20-21 Biennium Budget Presentation to the State Budget - - PowerPoint PPT Presentation

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DCS FY 20-21 Biennium Budget Presentation to the State Budget - - PowerPoint PPT Presentation

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DCS FY 20-21 Biennium Budget Presentation to the State Budget Committee December 10, 2018 Terry J. Stigdon, MSN, RN Director DCS Mission & Vision DCS Mission: The Indiana Department of Child Services engages with families and

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DCS FY 20-21 Biennium Budget Presentation to the State Budget Committee

December 10, 2018

Terry J. Stigdon, MSN, RN Director

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Indiana children will live in safe, healthy and supportive families and communities

  • DCS Mission:

– The Indiana Department of Child Services engages with families and collaborates with state, local and community partners to protect children from abuse and neglect and to provide child support services.

  • DCS Vision:

– Indiana children will live in safe, healthy and supportive families and communities.

DCS Mission & Vision

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Indiana children will live in safe, healthy and supportive families and communities

  • DCS Values:

– Respect – Prevention – Safety – Stability – Permanency – Responsibility – Accountability – Continuous Improvement

DCS Values

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Indiana children will live in safe, healthy and supportive families and communities

  • 1. Implement CWG Recommendations in alignment

with DCS’ goals

  • 2. Improve performance and quality of service

through employee retention

  • 3. Execute DCS goals in tandem with FFPSA to

transform DCS

2019 Goals

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4. Information technology improvements for the Child Support Bureau 5. Strengthen litigation training provided to DCS attorneys

  • 6. Enhance and strengthen the foster care division

2019 Goals

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CWG update

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$25 million

  • More than $22 million went toward salary

adjustments

Also: Additional hires

  • Double size of peer coach consultant program
  • Medicaid expert
  • 3 leadership development advisors
  • 3 provider relations advocates

CWG Implementation

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Indiana children will live in safe, healthy and supportive families and communities

Improve FCM supervisor-to-FCM ratio

  • Best child welfare systems are those in which

supervisors have the time, knowledge and skill to develop and support excellent casework practitioners

  • CWLA best-practice ratio standard = 1:5

Goal: Reduce ratio to 1:5 by Dec. 31, 2019 Ratio in January 2018: 1:7.34 On 12/6/18: 1:5.99 18 additional FCM supervisors will on board next month

CWG Implementation

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Convert clerical/admin staff from contractors to state employees

  • Reduce turnover/Boost morale

Pilot regional delivery of cohort training

  • Began in Knox County Dec. 3, 2018
  • 2nd regional training: April 2019

Decrease cohort class sizes

  • Adding three additional trainers
  • Will allow classes to include 25 or fewer

trainees Decentralization

  • Staff-led work group (report by March 2019

to make recommendations related to policy/spending)

CWG Implementation

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Agency updates

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Indiana children will live in safe, healthy and supportive families and communities

  • Reports to the hotline continue to increase:

– 247,658 reports in SFY 2018 (24% increase since 2015)

200,118 211,502 235,609 247,658

50,000 100,000 150,000 200,000 250,000 300,000 2015 2016 2017 2018

Hotline reports by State Fiscal Year

Source: MaGIK Hotline data

Child Abuse & Neglect Hotline

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Indiana children will live in safe, healthy and supportive families and communities

  • In SFY 2018, the Hotline received 247,658 reports
  • Average speed of answer:

– 00:21 for non-law enforcement callers – 00:15 for law enforcement callers with special dial-in access code

  • The average caller spent 12:29 speaking with an

intake specialist

  • Average of 715 calls per business day
  • Average of 237 calls per weekend day

Child Abuse & Neglect Reports

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  • Administers Indiana’s Title IV-D child support

program

  • Title IV-D child support is state-administered

and county-operated

  • Federally-required child support functions:
  • Locating absent parents
  • Payment processing
  • Paternity establishment
  • Disbursement
  • Support order establishment
  • ISETS automated system
  • Enforcement
  • Medical support

Child Support Bureau

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  • Impact of Indiana’s federally mandated statewide child

support system:

– Almost $1 billion in child support payments processed annually – Used by 1,200 state and county child support workers – Maintains approximately 258,000 active IV-D cases and 150,000 non IV-D (private) cases – Performs all mandated federal child support functions

  • New system (INvest to replace ISETS):

– Increased child support collections for families – Increased opportunities for collaboration – Decreased maintenance costs – Increased federal incentive funds

Child Support Bureau – ISETS to INvest

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Staffing & caseloads update

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1,966 1,972 2,134 1,850 1,900 1,950 2,000 2,050 2,100 2,150 2016 2017 2018

Caseload-carrying family case managers

# as of 11/30

Staffing Data

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304 295 369 50 100 150 200 250 300 350 400 2016 2017 2018

Family Case Manager Supervisor 4s

# as of 11/30

Staffing Data

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7.22 7.67 6.20 0.00 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 2016 2017 2018

Case-carrying FCMs assigned to each Family Case Manager Supervisor 4

# as of 11/30

Staffing Data

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  • FCM turnover has a negative impact on the children

and families DCS serves

  • Recruitment and retention tools:

– Enhance supervisor training – Expand BSW/MSW Scholars Program with IU School of Social Work

  • Strategies employed to reduce turnover:

– Employee Assistance Program (EAP) benefit to promote employee wellness

  • Expanding to 8 free counseling sessions per issue

– Reducing FCM caseloads – Working toward manageable supervisor-to-FCM ratios – Adding mentors in larger counties

Recruitment & Retention

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  • At the end of November 2018, DCS had:

– 24,247 open cases

  • Of those 24,247 open cases:

– 20,015 Child in Need of Services (CHINS) cases – 3,403 Informal Adjustments (IAs) – 829 Collaborative Care (older youth) cases

  • 10,197 new assessments assigned in

November 2018

Case Numbers

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19,530 23,345 28,048 28,742 24,247 5,000 10,000 15,000 20,000 25,000 30,000 35,000 2014 2015 2016 2017 2018

Open Cases

# as of 11/30

Case Numbers

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109,895 124,718 128,901 20000 40000 60000 80000 100000 120000 140000 2016 2017 2018

Assessments assigned during the state’s fiscal year

# of Assessments Opened

Assessments Assigned

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  • 20,015 open CHINS cases at the end of Nov. 2018
  • 15,105 (75%) were placed in out-of-home care

Source: MaGIK Monthly Data

Out-of-home placement breakdown

CHINS Cases & Placement

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  • DCS uses 12/17 standard to calculate monthly

caseload averages:

– 12 active cases relating to initial assessments – 17 children monitored and supervised in ongoing cases

  • Snapshot (as of 11/30/18):

– 2,134 filled field positions – 221 currently in cohort training – Continue staffing to meet agency’s needs

Caseload Data

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Family First Prevention Services Act (FFPSA)

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Prevention In Home Unlicensed Kinship Licensed Foster Family Home Residential Admin Traditional IV-E None None None

  • Per diem
  • nly for

eligible kids

  • Per diem
  • nly for

eligible kids Yes Indiana IV-E Waiver None

  • Community-

based wrap around services

  • Concrete

Services

  • Community-

based wrap around services

  • Concrete

Services

  • Per diem
  • Community-

based wrap around services

  • Concrete

Services

  • Per diem
  • Community-

based wrap around services Yes FFPSA

  • Evidence-

based practices (EBPs) with limits

  • EBPs with

limits

  • EBPs with

limits

  • Kinship

Navigator

  • Per diem
  • nly for

eligible kids

  • Per diem

with limits and required validation Yes

Changing Restrictions on IV-E Funding

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Vision alignment High-level gap analysis Draft road map Initial implementation plan FFPSA Implementation in Indiana

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  • Able to delay restrictions on residential placements

and claiming prevention dollars

  • Able to delay up to 2 years

– FFPSA must go into effect no later than 10/1/2021 – Indiana signaled delay until 10/1/2020 – Able to adjust as needed based upon readiness

  • Indiana will claim under capped allocation waiver

until 9/30/2019

  • Will then claim under traditional IV-E until FFPSA

implementation

– Only for IV-E eligible children in eligible placements – Per diem (i.e. maintenance) and administrative costs

Delayed Implementation

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SFY 2020-2021 Budget Request

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State Fiscal Year

SFY 2018 Base Budget Requested for SFY 2020 Requested for SFY 2021

General Fund

$956.6 million $956.6 million $965.2 million $965.2 million

*DCS requests a $8.58 million change package reflecting P4P and benefit increases that have occurred.

Budget Request