ICRC CTP - SOP Purpose June 2015 Specify roles and responsibilities within ICRC at different steps of the Cash Transfer Programming (CTP) project cycle and for different transfer modalities. Define the processes involved and the minimum documentation requirements ( AoE, RO/SR, ToR, Item Specifications, etc .) Provide key documents of reference.
ICRC 10. Project Proposal (only EcoSec), HR & Budget Inputs CTP - SOP 9. Decision on security June 2015 8 . Risk Analysis & Comparison of Response Options 7. Feasibility & Features for Modalities & Mechanisms Assessment & Response Options 6. Set Objectives Analysis & Activities Please note: The colored 5. Response Options Analysis banner indicates which department has the “lead” on the respective step. 4. Security Assessment 3. Cash Transfer Feasibility Study 2. Market Assessment 1. Needs Assess. & Gap Analysis EcoSec Logistics Finance Management
8. Monitor the Use of Cash ICRC CTP - SOP 7. Conduct 7. Collect Proof of Transfer if Reconciliation June 2015 Payment done by EcoSec 6. Execute 6. Execute Payment if Finance Payment or team is not available Random Check if Direct Cash Payment done by Security Management EcoSec Market Monitoring Distribution 5. Transport Cash 5. Plan & Organize Cash Distributions Please note: The colored 5. Provide banner indicates which Transport Means department has the “lead” 4. Fill Cash Payment Request 4. Prepare Cash & on the respective step. & Add Distribution List Clarify Insurance 3. Targeting & Registering Beneficiaries 2 . AoE, PR & Plan of Cash Transfers 1. Design, Set-Up & Plan Activities EcoSec Logistics Finance Management
12. Execute 11. Collect ICRC Payment of FSP Transfer Proofs & Order Payment CTP - SOP 10. Check Reception & Use Fee s of Cash June 2015 9. Execute Transfer to FSP & Beneficiary Account 8. Coordinate with FSP and Request transfer to FSP Cash Transfer & to Beneficiary Through FSP Security Management Market Monitoring 7. Update Disbursement Plan & PR 6. Targeting & Registering Please note: The colored Beneficiaries banner indicates which department has the “lead” 5. Negotiation & 5. Legal Check on the respective step. Contract FSP 4. Tender, Review Proposal and 3. AoE RO/SR / ToRs - Needs Selecting FSP for Cash Transfers 2. Discussion with FSP & Review Pre-Agreements 1. Design, Set-Up & Plan Activities EcoSec Logistics Finance Management
11. Monitor Completion / ICRC Reception & Use of Cash 10. Payment of CTP - SOP FSP fees if 9. Collect Proof applicable June 2015 of Payment if applicable 8. Payments of Workers as per Additional Procedures Procedures 7. Monitor Work and Security Management for CFW Market Monitoring Attendance, RO/SR 6. Distribute Materials Please note: The colored 5. Purchase banner indicates which Materials department has the “lead” on the respective step. 4. ToR if Contract or MoU 3 & 4. Launch Needed Tender, Prepare & Sign MoU or 3. Registering Beneficiaries Contracts & RO/SR for Materials 2. Consult WatHab & 2. Support if External Expertise Needed Partners if expertise needed 1. Advise on 1. AoE / Select project sites, local wages & set daily wages legal aspects Logistics Finance EcoSec Management
10. Execute ICRC Payment of Traders CTP - SOP 9. Collect Vouchers, June 2015 Encashment list & order payment 8. Monitor 8. Monitor the Quality of Items Use of Vouchers Procedures 7. Registration of for Vouchers Security Management Beneficiaries & Distribution of Market Monitoring Vouchers 6. Receive and Store Vouchers in Safe. Transfer to EcoSec upon Request Please note: The colored banner indicates which 5. Contract with department has the “lead” 5. Order the Printing Printing Service on the respective step. of Vouchers for Vouchers 4. Verify Design of Vouchers & Encashment List 3. Design Vouchers 2. Select, Negotiate & Contract with Traders 1. Design & Plan Activities, AoE, RO/SR with list of items EcoSec Logistics Finance Management
ICRC CTP - SOP SOP annexes June 2015 Annex 1 - JDE Process for Cash and Voucher Programmes explains the revised ICRC Logistics procedures. Annex 2 - Accounts for Cash and Voucher Programmes provides with accounts newly created by ICRC Finance & Admin to allow tracking all CTP expenditures for accuracy in reporting. Other documents related to CTP can be found in EcoSec Resource Centre under Topics on Cash Transfer and Markets at http://intranet.gva.icrc.priv/ecosec
Recommend
More recommend
