CTP - SOP 9. Decision on security June 2015 8 . Risk Analysis & - - PowerPoint PPT Presentation

ICRC CTP - SOP

June 2015

Purpose

• Specify roles and responsibilities within ICRC at different

steps of the Cash Transfer Programming (CTP) project cycle and for different transfer modalities.

• Define the processes involved and the minimum

documentation requirements (AoE, RO/SR, ToR, Item Specifications, etc.)

• Provide key documents of reference.

ICRC CTP - SOP

June 2015 Assessment & Response Options Analysis

EcoSec

Logistics Finance Management

• 1. Needs Assess. &

Gap Analysis

• 2. Market Assessment
• 3. Cash Transfer Feasibility Study
• 4. Security Assessment
• 5. Response Options Analysis
• 6. Set Objectives

& Activities

• 8. Risk Analysis & Comparison of Response Options
• 9. Decision
• n security
• 10. Project Proposal (only EcoSec), HR & Budget Inputs
• 7. Feasibility & Features for Modalities & Mechanisms

Please note: The colored banner indicates which department has the “lead”

• n the respective step.

ICRC CTP - SOP

June 2015 Direct Cash Distribution

EcoSec Logistics Finance

• 1. Design, Set-Up & Plan

Activities

• 2. AoE, PR & Plan of Cash

Transfers

• 3. Targeting & Registering

Beneficiaries

• 4. Fill Cash Payment Request

& Add Distribution List

• 6. Execute Payment if Finance

team is not available

Market Monitoring Security Management

• 4. Prepare Cash &

Clarify Insurance

• 5. Provide

Transport Means

• 5. Plan & Organize

Cash Distributions

• 5. Transport Cash
• 7. Collect Proof of Transfer if

Payment done by EcoSec

• 8. Monitor the Use of Cash

Management

• 6. Execute

Payment or Random Check if Payment done by EcoSec

• 7. Conduct

Reconciliation

Please note: The colored banner indicates which department has the “lead”

• n the respective step.

ICRC CTP - SOP

June 2015 Cash Transfer Through FSP

EcoSec Logistics Finance

• 1. Design, Set-Up & Plan

Activities

• 3. AoE RO/SR / ToRs - Needs

for Cash Transfers

• 8. Coordinate with FSP and Request transfer to FSP

& to Beneficiary

Market Monitoring Security Management

• 4. Tender, Review Proposal and

Selecting FSP

• 7. Update Disbursement Plan

& PR

• 9. Execute Transfer to FSP & Beneficiary

Account

• 10. Check Reception & Use
• f Cash
• 5. Legal Check
• 5. Negotiation &

Contract FSP

• 6. Targeting & Registering

Beneficiaries

• 11. Collect

Transfer Proofs & Order Payment Fees

• 12. Execute

Payment of FSP

• 2. Discussion with FSP & Review Pre-Agreements

Management

Please note: The colored banner indicates which department has the “lead”

• n the respective step.

ICRC CTP - SOP

June 2015 Additional Procedures for CFW

EcoSec Logistics Finance

• 1. AoE / Select project sites,

set daily wages

• 2. Consult WatHab &

Partners if expertise needed

Market Monitoring Security Management

• 2. Support if External Expertise Needed
• 4. ToR if Contract or MoU

Needed

• 8. Payments of Workers as per

Procedures

• 11. Monitor Completion /

Reception & Use of Cash

• 6. Distribute Materials
• 3. Registering Beneficiaries

& RO/SR for Materials

• 9. Collect Proof
• f Payment if

applicable

• 10. Payment of

FSP fees if applicable

• 1. Advise on

local wages & legal aspects 3 & 4. Launch Tender, Prepare & Sign MoU or Contracts

• 5. Purchase

Materials

• 7. Monitor Work and

Attendance, RO/SR

Management

Please note: The colored banner indicates which department has the “lead”

• n the respective step.

ICRC CTP - SOP

June 2015 Procedures for Vouchers

EcoSec Logistics Finance

• 1. Design & Plan Activities,

AoE, RO/SR with list of items

Market Monitoring Security Management

• 6. Receive and Store Vouchers in Safe.

Transfer to EcoSec upon Request

• 8. Monitor the

Use of Vouchers

• 3. Design Vouchers
• 9. Collect

Vouchers, Encashment list & order payment

• 10. Execute

Payment of Traders

• 4. Verify Design
• f Vouchers &

Encashment List

• 5. Contract with

Printing Service for Vouchers

• 7. Registration of

Beneficiaries & Distribution of Vouchers

• 2. Select,

Negotiate & Contract with Traders

• 5. Order the Printing
• f Vouchers

Management

• 8. Monitor

Quality of Items

Please note: The colored banner indicates which department has the “lead”

• n the respective step.

ICRC CTP - SOP

June 2015

SOP annexes

Annex 1 - JDE Process for Cash and Voucher Programmes explains the revised ICRC Logistics procedures. Annex 2 - Accounts for Cash and Voucher Programmes provides with accounts newly created by ICRC Finance & Admin to allow tracking all CTP expenditures for accuracy in reporting. Other documents related to CTP can be found in EcoSec Resource Centre under Topics on Cash Transfer and Markets at http://intranet.gva.icrc.priv/ecosec