COVID-19 and You HB-481 Relief Late June 2020 Received - - PowerPoint PPT Presentation

COVID-19 and You

HB-481 Relief

• Late June 2020 – Received $2,022,475.68 total
• Cares Act grant fund distribution is pursuant to HB-481
• Considered and audited as a federal grant
• Administered through the Ohio Office of Budget &

Management

• $823,466.24 is allocated to the County for COVID-19

Expenses

HB-481 Relief

• On October 15, 2020 any money not encumbered shall be

returned to the County for redistribution

• On October 22, 2020 Auditor shall redistribute all money as

follows:

• 25% to County if eligible
• balance to qualifying entities based on population
• Money not expended (spent) by December 28, 2020 shall be

returned directly to the State Treasury

• Prosecutor & Auditor working in cooperation with the

Commissioners to properly utilize the grant funds

• Departments & Electeds are encouraged to consider using

grant funds

• This IS a grant, so federal grant rules apply, so does the ORC

HB-481 Relief

• County money is deposited in Auditor Fund 2097
• Local Coronavirus Relief Fund

Eligibility

• All departments under the County (All Elected Offices)
• Departments under the Commissioners’ hiring authority
• Other County Agencies Require Subgrant agreement:

– Board of Elections – Veterans Service Commission – Public Health Commission – Board of Developmental Disabilities – Board of Mental Health – Family First Council (JFS) – Soil and Water Conservation District – Solid Waste Management District – Park Districts – School Districts

HB-481 Relief Scenarios

• Purchases using your Fund(s)
• Purchases directly from the Relief Fund

Purchases Using Your Funds

• After Mar 1, 2020 thru Dec 28, 2020
• Must be SPENT by Dec 28th NOT just encumbered

(our cutoff is Dec 15th)

• Can NOT have been already budgeted
• Submit the following to COVID@GCAuditor.com:

– warrant # of previously paid voucher if all COVID eligible

• r voucher with COVID item(s) highlighted

– category of COVID19 expenditure(s) – Assertion of Necessity memo(s) from the highest level of authority

• Auditor’s office will:

– validate submission to voucher – consult with Prosecutor’s office on atypical item(s) – if ok, submit to Commissioners for Resolution of Acceptance – perform a cash transfer reimbursement before Dec 28th

Purchases Directly From Relief Fund

• After Mar 1, 2020 thru Dec 28, 2020
• Must be SPENT by Dec 28th NOT just encumbered

(our cutoff is Nov 30th)

• Can NOT have been already budgeted
• Submit the following to COVID@GCAuditor.com:

– quote and/or information regarding item(s) to be purchased (contracts, bids, etc. are your responsibility to provide) – properly completed new vendor form (if needed) – category of COVID19 expenditure – Assertion of Necessity memo from the highest level of authority

• Auditor’s office will:

– consult with Prosecutor’s office on atypical items – if ok, submit to Commissioners for Resolution of Acceptance – place order for item(s) on your behalf and notify you – process payment once we receive invoice(s) and acknowledgement of receipt(s)

Assertion of Necessity Memo

• Items were incurred after March 1, 2020 and through

December 28, 2020

• Necessary expenditures incurred due to the public

health emergency (COVID-19)

• Purchases were not accounted for in the most recent

budget as of March 27, 2020

• Signed by the highest level of authority (Electeds or

Directors & Electeds)

Assertion of Necessity Memo

Potential Expenditures

• PPE (masks, gloves, face shields, etc)

– Category = Materials and Supplies

• Disinfectant sprays, wipes, hand sanitizer, etc

– Category = Materials and Supplies

• Office shielding, barriers, signage, etc

– Category = Contract Services Building Maintenance, or – Category = Materials and Supplies and also Salaries, etc

• Work from home (computers, peripherals, etc)

– Category = Equipment

• Furniture (chairs, etc)

– Category = Equipment

• Cleaning of workspace (outside services, etc)

– Category = Contract Services Cleaning Services

• Virtual meetings (Webex/Zoom licenses, cameras, microphones, etc)

– Category = Contract Services (until 12/28/2020) and also Equipment

Thank You Questions?