Coordinated Entry Referrals in HMIS Joan Domenech Coordinated - - PowerPoint PPT Presentation

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Aug 03, 2023 107 likes •309 views

Coordinated Entry Referrals in HMIS Joan Domenech Coordinated Assessment and Housing Placement Manager Homeless Service Network of Central Florida, Inc. 2828 Edgewater Drive Orlando, FL. 32854 office: 407-893-0133 x 614 email:

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Coordinated Entry Referrals in HMIS

Joan Domenech

Coordinated Assessment and Housing Placement Manager Homeless Service Network of Central Florida, Inc. 2828 Edgewater Drive Orlando, FL. 32854

ffice: 407-893-0133 x 614

email: joan.domenech@hsncfl.org

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Chronically Homeless Homeless Family Situational Homelessness Homeless Veteran

Homeless System without Coordinated Assessment

Rapid Rehousing Emergency Shelter Prevention PSH Transitional Housing Veteran Programs Other Resources

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Chronically Homeless Homeless Family Situational Homelessness

Coordinated Assessment

Homeless Veteran

Coordinated Assessment System

Rapid Rehousing Emergency Shelter Prevention PSH Transitional Housing Veteran Programs Other Resources

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Case Managers Outreach Other homeless services providers

3 main Hubs managed by CAHP and SSVF Matcher (Real Time Prioritization List)

Shelters

Coordinated Assessment System Using HMIS

Rapid Rehousing Prevention PSH Veteran Programs SSVF Matcher

Referral

Other Community Resources SSVF Provider Navigation

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3 Main Referral Hubs Managed by a CAHP and SSVF Matcher

1. HSN-Supportive Services for Veteran Families

(SSVF) (HMIS ID: #648)

2. CAHP - Permanent Supportive Housing (PSH)

(HMIS ID: #812)

3. CAHP - Navigator Match (HMIS ID: #811)

ALL AGENCIES MUST COMPLETE VI-SPDAT and provide contact information for client before making a referral.

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1. HSN-Supportive Services for Veteran

Families (SSVF) (HMIS ID: #648)

Refer:

Any veteran clients (before making the referral the client

must have contact information and a VI-SPDAT Completed )

Once referred to the prioritization list the SSVF Matcher will make an appropriate referral

Clients scoring 5+ and answer yes to the CH question will be

referred for VA programs

Clients scoring 0-9 will be referred to SSVF provider.

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2. CAHP - Permanent Supportive

Housing (PSH) (812)

Refer clients that meet all the following:

Score 10+ on the VI-SPDAT
Are chronically homeless and are document

ready.

Document Ready Checklist

Letter of Disability Letter of Chronic Homelessness Valid ID SSN

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3. CAHP - Navigator Match (811)

Refer clients that:

Score 10+ on the VI-SPDAT
Are chronically homeless
Do not have any contact with outreach or

CoC Agencies with capacity

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HOW TO COMPLETE REFERRALS IN HMIS TO MAIN HUBS

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Go to client
Click on service transactions

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Click on Add Referral

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A) Select appropriate need B) Once highlighted click on > Add Terms

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Once the need is selected all

providers in HMIS that provide a service related to that need will populate in the search results.

You will select one of the 3

main hubs managed by a CAHP and SSVF Matcher

1. HSN-Supportive Services for Veteran Families (SSVF) ( 2. CAHP - Permanent Supportive Housing (PSH) 3. CAHP - Navigator Match

ALL AGENCIES MUST COMPLETE VI-SPDAT and provide contact information for client before making a referral.

You select the referral provider by clicking the green plus sign.

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Once select the provider will populate in the

selected provider area

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Attaching a VI-SPDAT score to Referral

You select the VI- SPDAT score by clicking the green plus sign. Click on search  It is essential that a VI-SPDAT score is attached to the referral since this is the base of our prioritization list.  Referrals will not be accepted if they do not have an attached score

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Click on Save ALL

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Next Steps

Date Quality Reviews of Clients & Providers

– Completeness – Accuracy – Freshness

Completing HMIS Referral

– Making and receiving Referrals – Monitoring for accountability to ensure effective handoffs

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HOW TO ASIGN YOURSELF AS THE NAVIGATOR

Navigator similar to, but different than, Case

Manager

Being linked to on-going Coordinated

Assessment case conferencing

Updating progress using HMIS effectively
Serves as key contact point for client to

multiple agencies

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How to answer New assessment questions for Case Conference

Using HMIS Assessments as part of the

Coordinated Assessment and Housing Placement process

Enhanced reporting and analysis includes