Co Conference In Inform ormati tion on 1. 1. Re Registration - PDF document

Co Conference In Inform ormati tion on 1. 1. Re Registration All attendees are requested to register and pay the appropriate registration fee in order to participate in the meeting. A name badges is combined with a receipt. Payment must be made in CASH (Japanese yen) ONLY. All registrants must wear their name badges to all sessions and exhibition. Name badges cannot be re-issued either during or after the meeting. Registration Desk Open Hours: Date Hours Location May 18(Thu.) Entrance hall, 1F, 7:00-18:30 Fukuoka International Congress Center May 19(Fri.) Registration Fee: General Participant JPY 15,000 Medical Staff* JPY 3,000 Undergraduate Students* Free of charge *A student/medical staff certificate is required. 2. 2. Lu Luncheon Seminars an and d Eve vening g Seminar ar Hours and Location for Luncheon Seminars: Date Hours Location Room1 to Room8, May 18(Thu.) Fukuoka International Congress Center 12:10-13:10 Room1 to Room7, May 19(Fri.) Fukuoka International Congress Center Hours and Location for Evening Seminars: Date Hours Location Room3, May 18(Thu.) 16:30-17:30 Fukuoka International Congress Center Hours and Location for Tickets (Only Luncheon Seminars): Date Hours Location May 18(Thu.) Entrance hall, 1F, 7:00-11:30 Fukuoka International Congress Center May 19(Fri.) Due to a limited amount of lunches offered at these seminars, as admission ticket will be provided on the day at the Entrance hall. Please note that tickets will be limited, and they become invalid in 5 minutes after luncheon seminars begin. 1 / 8

3. 3. Se Services, Exhi hibition n and nd Book Se Selling ng Services Dates and Hours Location May 18(Thu.) 7:00-19:00 Entrance hall, 1F, Cloakroom* May 19(Fri.) 7:00-19:30 Fukuoka International Congress Center May 18(Thu.) 9:00-18:00 Multi-purpose Hall , 2F, Exhibition May 19(Fri.) 9:00-18:00 Fukuoka International Congress Center May 18(Thu.) 9:00-18:00 Lobby, 3F, Book Selling May 19(Fri.) 9:00-18:00 Fukuoka International Congress Center Free Wi-Fi is available in any area in Fukuoka International Congress Center Wi-Fi All day and Fukuoka Sunpalace *Please keep valuable on yourself. 4. 4. Mo Mobile Phones an and d Recordi ding/ g/Photo Policy Please turn off your mobile phone or turn the vibrate mode in the rooms where sessions are held. It is prohibited to make audio/video recordings or take photos. 5. 5. Me Messages A message board will be located near the Registration Desk for registrants to post messages. 6. 6. Ac Accommod odation on <Official Travel Agent> Nippon Travel Agency, Global MICE Center Yanagi (Mr), Koga (Ms.) FAX: +81-92-451-0550 E-mail: fukuoka_ec@nta.co.jp 3-2-1 Hakata-ekimae, Hakata-ku, Fukuoka, JAPAN, 812-0011. 2 / 8

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In Instru structi ction ons s for or Chairs rs 1. Chairs for Oral Sessions should take a seat in the front row to the right of the room specially reserved for the next session chairs, at least 15 minutes prior to the session that he/she is scheduled to chair. 2. Chairs for Poster Sessions are requested to check in the Poster Session Desk at least 15 minutes prior to the session. Poster ① :Multi-purpose Hall, 2F, Fukuoka International Congress Center Poster ② : Palace Room , 2F, Fukuoka Sunpalace Room. 3. Please adhere strictly to the timetable for presentations and Q&As to ensure the smooth running of the meeting. In Instru structi ction ons s for or Ora ral presen resenta tati tion on (RO/RV/O/V /V) 1. Please be punctual and careful with your time keeping to ensure the smooth operation of the entire program. 2. All oral presentations must be a PC-based presentation. ・ Slide projectors are not available. ・ Single Screen Only. 3. Speakers should preview their presentation date and check the connections and operations at the PC Preview Room at least 30minutes before their sessions start. *It is not available to revise a presentation data at the PC Preview Desk. PC Preview Room Open Hours: Dates Hours Location May 18(Thu.) 7:00-18:30 Lobby, 3F , May 19(Fri.) 7:00-18:30 Fukuoka International Congress Center 1) Notes on preparing your presentation date ・ Presentations should be in the Microsoft PowerPoint (PPT). Windows based environment. ・ The output resolution is XGA (1024 × 768 pixels.) ・ Bring your presentation on a USB memory or a CD-R. ・ When you copy the data to a CD-R, be sure to finalize the disc. ・ Preliminary virus scanning is necessary. ・ The title of your presentation file should be “your presentation code + your name” (e.g.: 01-9 John Smith) ・ The operating system in each session room is Windows 7 6 / 8

・ Use the standard fonts provided with Microsoft PowerPoint 2007/2010/2013 /2016 for Windows. ・ Save your slides as a Microsoft7 of later for Windows file. ・ WMV format is recommended for video, and a file size should be less than 700MB. ・ If your presentation date is linked to other files (still or moving images, graphs etc.), please bring a laptop which you run an operation check. ・ let a staff member at the PC Preview Room know if your date contains audio files. ・ Be sure that your file is compatible with Windows operation system. ・ If your date is created by Macintosh, Please bring your own laptop. 2) For speakers who bring their own laptop (Windows / Macintosh) ・ Remember to bring your own power adaptor and cables. ・ Your computer must be equipped with a Dsub-15 pin video output. ・ Speakers with their own PC are also requested to preview their presentation and check the operation at the PC Preview Room. After the preview, please bring their PC to the operator desk of the session room. 3) Notes on Video Session ・ Make sure that you compress the video. Please check its functionality with the technician in the PC Preview Room, at least 30 minutes prior to your presentation ・ If you make presentation with DVD, please check if you can run it on a laptop, and be sure to bring the back-up date together. ・ The title of your presentation file should be “your presentation code + your name”. ・ (e.g.: RV1-01 John Smith) 4. Presentation Time: Sessions Time Q&A Request Oral (RO) 7 mins 3 mins Request Video (RV) 7 mins 3 mins Oral (O) 5 mins 3 mins Video (V) 5 mins 3 mins Poster (P) 4 mins 3 mins International Session 7 mins 3 mins Time allocations for other sessions have been announced to each speaker preliminarily. 7 / 8

In Instru structi ction on for or Poster oster Presen resenta tati tion on (P) 1. You are requested to keep the time of your presentation 7 minutes including 3 minutes of Q&A. 2. Please set up / remove your poster during the designated period of time by yourself. 3. Presenters should arrive at their poster panel no later than 15 minutes before their scheduled presentations. Poster set up and removal schedule: May 18(Thu.) May 19(Fri.) Posting 8:00-10:00 8:00-9:00 Poster Viewing 10:00-14:40 9:00-14:10 Presentation, Q&A 14:50-15:50 14:00-15:00 Removal 17:00-19:00 17:00-18:00 4. Poster size ・ The poster board size is 90cm wide by 210cm high. ・ Push pins and a ribbon are provided onsite. Please ware a ribbon on your chest. ・ Any poster left after the scheduled removal time will be kept in the Room 504 and Room 505 (5F, Fukuoka International Congress Center). After the conference, they will be disposed. 8 / 8