The Wheel | Europe for Citizens: Town Twinning EUROPE FOR CITIZENS Town Twinning Training Emma Murtagh European Programmes Offcer
The Wheel | Europe for Citizens: Town Twinning 2 1 EU Overview 2 Europe for Citizens Overview 3 Focus on Town Twinning 4 The Application Process 5 Support
The Wheel | Europe for Citizens: Town Twinning
The Wheel | Europe for Citizens: Town Twinning EUROPE FOR CITIZENS HELPS PROMOTE UNDERSTANDING BETWEEN THE UNION AND ITS CITIZENS, DEEPENING OUR AWARENESS OF WHAT IT MEANS TO BE EUROPEAN AND DEVELOPING A SENSE OF EUROPEAN IDENTITY.
The Wheel | Europe for Citizens: Town Twinning HOW DOES THE PROGRAMME ACHIEVE ITS OBJECTIVE? Strand 1: European Remembrance • Invites reflection on European history and on common values, e.g. projects commemorating a date in history or reflecting on the causes of totalitarian regimes. Strand 2: Democratic Engagement and Civic Participation • Encourages the involvement of citizens and civil society organisations in debate and discussion of European policy- making & priorities.
The Wheel | Europe for Citizens: Town Twinning
The Wheel | Europe for Citizens: Town Twinning TOWN TWINNING
The Wheel | Europe for Citizens: Town Twinning
The Wheel | Europe for Citizens: Town Twinning
The Wheel | Europe for Citizens: Town Twinning
The Wheel | Europe for Citizens: Town Twinning TOWN TWINNING IS MORE THAN THE CURRENT PERCEPTION While projects by Town Twinning Committees are an important part of the programme, there is so much more unexploited potential. Town Twinning can be used as an opportunity for any non- profit organisation to invite EU visitors over for a series of events. The funding is small so it is ideal for festivals, that would be running events anyway, or for organisations looking to build a European network to pave the way for bigger, more ambitious projects.
The Wheel | Europe for Citizens: Town Twinning THE BARE BONES OF IT… What is it? A minimum of 25 European visitors from at least one other EU country are hosted in the applicant town for a minimum of 3 days. Who is it for? Any non-profit making entity can apply with a letter from their local authority. What will it fund? Activities in line with the programme priorities
The Wheel | Europe for Citizens: Town Twinning PRIORITIES • Debating the future of Europe and challenging Euroscepticism • Promoting solidarity in times of crisis • Fostering intercultural dialogue and mutual understanding and combating stigmatisation of migrants and minority groups • European Year of Cultural Heritage 2018 NOTE: Emphasise the “European dimension”, citizens & community
The Wheel | Europe for Citizens: Town Twinning ACTIVITY TIP: use this activity template (attached) when designing your project activities to help you plan your project effectively.
The Wheel | Europe for Citizens: Town Twinning TYPES OF ACTIVITIES • Debates • Shows/performances • Meetings with policy • Music events/sessions makers • Sports fairs/events • Exhibitions • Language meet ups/ • Festivals exchanges • Parades • Walks/nature pursuits • “Conversation salons” • Workshops + many more! • Exchanges • Tasting events
The Wheel | Europe for Citizens: Town Twinning CASE STUDY: ARKLOW TOWN TWINNING Theme: Solidarity in Social Inclusion • Guests from France and the UK arrived to a welcome reception on 17 May with local dignitaries • Cultural visit #1 (Glendalough) • Meeting about social inclusion in respective European towns • Seminar on twinning and shared European values • Cultural visit #2 (Powerscourt) • Cultural event – music session • Closing event
The Wheel | Europe for Citizens: Town Twinning PARTNERS
The Wheel | Europe for Citizens: Town Twinning FINDING PARTNERS Official partner search database • Irish partner search • • Google is your friend! • Use local networks – do you have people from other EU countries in their town? Can they gelp you make connections? • Partnership agreement – these are not obligatory in E4C projects, but recommended! Have an informal written agreement with your partners about roles, responsibilities, and targets.
The Wheel | Europe for Citizens: Town Twinning THE NITTY GRITTY
The Wheel | Europe for Citizens: Town Twinning IMPORTANT POINTS • Deadline: 3 September, 12pm CET (11am Irish time) • Electronic submission process • 4 month evaluation period (end of December 2018) • Project can take place any time in 2019 • Grant: € 5000 - €2 5,000 • Participants: 25 – 125 • Duration: 3 – 21 days
The Wheel | Europe for Citizens: Town Twinning FINANCING • If your project is successful, the EACEA will send you a Grant Decision • Pre-financing is not available – they will reimburse you after the project • An eReport has to be submitted within two months of project end date and then your grant is paid • If you do not reach the numbers outlined, the grant will be reduced. Less than 25 people = no grant! • Audits can happen up to 3 years after end date. The reporting burden is very low but just make sure to file evidence for the three year period. Evidence can be photos, sign in sheets, videos, and webpages proving that the event happened. Consider saving boarding passes of all 25 participants to ensure you’re completely covered.
The Wheel | Europe for Citizens: Town Twinning E-FORM: 10 STEP GUIDE
Event Title STEP 1: REGISTER FOR YOUR PIC NUMBER • Handy guide here • Paperwork to upload: - Legal entity form - Financial identity form (contact me for copies of the above forms!) • Make sure to tick “non profit” • Your legal entity can be “public” or “private” • Every partner needs a PIC
Event Title STEP 2: VISIT OUR “ HOW TO APPLY ” PAGE
Event Title STEP 3: CLICK THE LINK TO GET TO THE E-FORM
Event Title STEP 4: CLICK ‘CREATE A NEW FUNDING APPLICATION’
Event Title STEP 5: CREATE YOUR EU LOG IN
Event Title STEP 6: SELECT “EUROPE FOR CITIZENS”
Event Title STEP 7: SELECT THE LANGUAGE YOU WOULD LIKE
Event Title STEP 8: FILL IN PIC NUMBERS
Event Title STEP 9: THE E-FORM IS CREATED! DOWNLOAD AND EDIT.
Event Title STEP 10: CONSIDER WORKING WITH A WORD TEMPLATE (ATTACHED)
Event Title APPLICATION TIP: The word version has handy tips under each section of the application to give you ideas!
Event Title FILLING IN YOUR APPLICATION PART A. IDENTIFICATION OF THE APPLICANT AND IF APPLICABLE OTHER ORGANISATION(S) PARTICIPATING IN THE PROJECT PART B. ORGANISATION AND ACTIVITIES
Event Title FILLING IN YOUR APPLICATION PART C. DESCRIPTION OF THE PROJECT • Timetable • Venue • Participants • Short description • Budget*
Event Title FILLING IN YOUR APPLICATION PART D. TECHNICAL CAPACITY • Experience of the project organisers PART E. PROJECT IMPLEMENTATION AND AWARD CRITERIA Consistency with the objectives of the action and of the programme • Activity plan • Dissemination – this is just promotion! E.g. social media, websites, local • papers, posters, leaflets, emails, etc. Impact – the effect it will have on citizens and your community •
Event Title FILLING IN YOUR APPLICATION PART F. TIMETABLE OF ACTIVITIES + Attachments – Declaration on Honour (contact me for a copy of this form!)
Event Title BUDGET
Event Title BUDGET • The budget is done in lump sums (see the table on the next slide) • How you spend the budget is completely up to you and your partners. There is no need to demonstrate any co-financing, overhead costs, etc. • The form automatically calculates the budget when you enter in the number of people you will be hosting • Only international visitors count towards the budget!
Event Title Number of Participants Lump Sum >175 €25,000 161-175 €24,000 146-160 €22,000 131-145 €20,000 116-130 €18,000 101-115 €16,500 86-100 €14,500 17-85 €12,000 56-70 €10,000 41-55 €7500 25-40 €5000
Event Title
Event Title ACTIVITY TIP: Use Activity No. 2 when planning your project to ensure you’re building dissemination and impact into every aspect of your project.
Event Title AWARD CRITERIA
Event Title AWARD CRITERIA • Consistency with the objectives of the Programme and Programme Strand: 30% • Quality of the activity plan of the project: 35% • Dissemination: 15% • Impact and Citizen involvement: 20%
Event Title DON’T FORGET! Deadline: 3 September 12pm CET (11am Irish time)
Event Title SUPPORT
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