Ce rtific a tion Use r Group
Ma rio n Co unty Pub lic Wo rks Building 1 De c e mb e r 14, 2018 2018 Annua l Me e ting
Ce le br ating Str
- nge r
Par tne r ships
Ce rtific a tion Use r Group 2018 Annua l Me e ting Ce le br - - PowerPoint PPT Presentation
Ce rtific a tion Use r Group 2018 Annua l Me e ting Ce le br ating Str o nge r Par tne r ships Ma rio n Co unty Pub lic Wo rks Building 1 De c e mb e r 14, 2018 CUG Co Cha irs T iffa ny Ha milto n, ODOT Je nife r Wille r, City o f E
Ma rio n Co unty Pub lic Wo rks Building 1 De c e mb e r 14, 2018 2018 Annua l Me e ting
Ce le br ating Str
Par tne r ships
T iffa ny Ha milto n, ODOT Je nife r Wille r, City o f E ug e ne
Introduc tions
sub c o mmitte e initia tive s to impro ve pro je c t de live ry.
e a m me mb e rs fo r tho se with e xpiring (sta g g e re d) te rms.
stre a mlining e ffo rts.
4
Ag e nda
Ce le b rating Stro ng e r Partne rships
5
Approval Authority Matrix
LUNCH BREAK
Standards Training Process Improvement Project Funding & Obligation Steering Committee LIAISONS
CUG Struc ture
CUG Ste e ring Committe e - 2018
iffa ny Ha milto n, ODOT (c o -c ha ir)
ug e ne (c o -c ha ir)
a n Ca nno n, Multno ma h Co unty
HWA
e d L e yb o ld, Me tro (Po rtla nd)
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CUG Subc ommitte e s
Standar ds: L e a ds & L ia iso ns:
iffa ny Ha milto n, ODOT
Ma rio n Co
Multno ma h Co Pr
L e a ds:
e e Cro ne mille r, ODOT
Co L ia iso n:
iffa ny Ha milto n, ODOT T r aining: L e a ds:
inn Co
L ia iso n:
Pr
unding & Obligation: L e a d:
lo we rs, ODOT L ia iso n:
HWA
8
9
workshop at APWA
Accomplishments
Core Curriculum Training
Timeline
CUG Ac c omplishme nts & T ime line
Ce rtific a tion Prog ra m Ac c omplishme nts 2018
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CPO Coordinated Trainings:
ra ining s 302 & 304
a b o r T ra ining
PAs
CPO Coordinated Activities:
GA Supple me nta l Ag re e me nts Re visio n
ra nsitio ne d to 2 L PAs to full c e rtific a tio n sta tus
in Pro c e ss!
PAs pub lishe d
Ce rtific a tion Prog ra m Work 2019
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Agency Certifications Underway
ADA Process Reviews
− 4 re vie w me e ting s c a le nda re d; 3 to b e sc he dule d
2018 LPA General Conditions Updates
2019 Compliance Reviews
PA se lf-a udits
Ce rtific a tion Sta tus – 2 ye a rs a g o
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Agency Certification Start* Foundational Documents QPP Foundational Documents 100’s Consultant Selection Procurement Consultant Selection Contract Admin. Design+ Ad, Bid and Award Construction Contract Administration ADA Clackamas County 07/15/08 03/13/2013 Pending Needed Needed Approved Approved Approved Needed Corvallis, City of 05/06/09 05/25/2011 Pending Needed Needed Approved Approved Approved Needed Eugene, City of 01/28/08 12/31/2011 10/21/2015 Approved 1 Approved 1 Approved Approved Approved Needed Gresham, City of 02/08/11 02/29/2016 Pending Pending Pending Pending Approved Pending Needed Lane County 10/21/15 Pending 02/25/2016 Needed Needed Pending Pending Pending Needed Linn County 04/15/10 04/07/2014 Pending Approved Approved Approved Approved Approved Needed Marion County 01/30/13 07/22/2015 Pending Approved Approved Approved Approved Approved Needed Multnomah County 11/01/10 01/06/2015 Pending Pending Pending Pending Pending Pending Needed Portland, City of 11/01/05 12/31/2008 Pending Pending Pending Approved Pending2 Approved Approved Needed Salem, City of 11/28/11 Pending Pending Pending Pending Pending Approved Pending Needed Medford, City of 09/02/10 SFLP SFLP SFLP SFLP SFLP SFLP SFLP SFLP
Ce rtific a tion Sta tus – whe re we a re toda y
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NUpdate needed; RReview and possible update needed; PUpdate pending; DCertification per Foundational Documents/Demonstration Project approach +Designs certification options: 1Roadway, and 2Bridges/StructuresAgency Cert. Start Date Foundational Documents Quality Program Plan Foundational Documents 100’s Consultant Selection Procurement Consultant Selection Contract Admin. Design+ Ad, Bid and Award Construction Contract Admin. ADA Processes Clackamas County 07/15/08 Approved 2013N 08/11/2017N PendingD Approved1 Approved Approved Pending Corvallis, City of 05/06/09 Approved 2011P Needed ApprovedD Approved1 Approved Approved Pending Eugene, City of 01/28/08 Approved 2011R 08/12/2016 Approved Approved Approved1 Approved Approved Approved Gresham, City of 02/08/11 11/06/2018 06/22/2016 ApprovedD Pending1 Approved Pending Approved Lane County 10/21/15 Approved 2016 P 2/25/16P NeededD Pending Pending Pending Pending Linn County 04/15/10 Approved 2014P 09/01/2017 Approved Approved Approved1,2 Approved Approved Pending Marion County 01/30/13 Approved 2015N 10/11/2016 Approved Approved Approved1 Pending2 Approved Approved Pending Multnomah County 11/01/10 Approved 2018 2/17/17P Approved Approved Approved1 Approved Approved Pending Portland, City of 11/01/05 Approved 2018 11/2011P Approved Pending Approved1 Pending2 Approved Approved Approved Salem, City of 11/28/11 Approved 2014P 5/2018N ApprovedD Pending Approved Pending Pending Medford, City of 09/02/10 SFLP SFLP SFLP SFLP SFLP SFLP SFLP SFLP
14 Note: The above review schedules are subject to change depending on resourcing and the 2019 and 2020 self- audit/risk assessment results.
Certified LPA Compliance Review Schedule
ODOT Certification Program Office (CPO) 3-Year Review Schedule – Review Initiation
Year One Year Two Program Quarter 3, 2018 July – Sept Quarter 4, 2018 Oct - Dec Quarter 1, 2019 Jan - Mar Quarter 2, 2019 Apr - June Quarter 3, 2019 July – Sept Quarter 4, 2019 Oct - Dec City of Portland City of Corvallis City of Salem Review Process Continuation, Self- Audits & CPO Work Linn County Multnomah County Clackamas County Project Quarter 3, 2018 July – Sept Quarter 4, 2018 Oct - Dec Quarter 1, 2019 Jan - Mar Quarter 2, 2019 Apr - June Quarter 3, 2019 July – Sept Quarter 4, 2019 Oct - Dec City of Portland City of Corvallis City of Salem Review Process Continuation, Self- Audits & CPO Work City of Portland Multnomah County Clackamas County Linn County Marion County Clackamas County Lane County Multnomah County City of Gresham Lane County Linn County City of Gresham City of Eugene Year Two Year Three Program Quarter 1, 2020 Jan - Mar Quarter 2, 2020 Apr - June Quarter 3, 2020 July – Sept Quarter 4, 2020 Oct - Dec Quarter 1, 2021 Jan - Mar Quarter 2, 2021 Apr - June Marion County Review Process Continuation, Self- Audits & CPO Work Lane County City of Gresham City of Eugene Review Process Continuation, Self- Audits & CPO Work Project Quarter 1, 2020 Jan - Mar Quarter 2, 2020 Apr - June Quarter 3, 2020 July – Sept Quarter 4, 2020 Oct - Dec Quarter 1, 2021 Jan - Mar Quarter 2, 2021 Apr - June City of Salem Marion County City of Corvallis City of Eugene Review Process Continuation, Self- Audits & CPO Work Lane County Clackamas County City of Portland Multnomah County City of Gresham Linn County City of Salem Marion County City of Corvallis City of Eugene Review Process Continuation, Self- Audits & CPO Work
Policy and Funding Updates
Mac Lynde, ODOT Active Transportation Manager
Overview:
e g isla tive Upda te s
/ AOC/ L OC Ag re e me nt
PA Pa rtic ipa tio n in the ST I P
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HB 2017 Ove r vie w
nve stme nts
Pr
y Pr
am Size
Po st HB 2017
17
Highway Pr
18
Highway Inve stme nts
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DMV T itle and Re gistr ation F e e s Inc r e ase s We ight-mile T ax Inc r e ase s L ight Ve hic le Use T ax Motor F ue ls T ax Inc r e ase s ST AT E HIGHWAY F UND OF F
HE
OP
S
Appor tionme nt
T ar ge te d Inve stme nts [ODOT ’s 50% ]
nc re a sing a ve ra g e to ta l vo lume fro m $370M to $560M pe r ye a r fo r 2018-2021 ST I P
nc re a sing o utso urc ing le ve ls fro m 52% to 70% sta te wide
sta b lishing ne w T e c hnic a l Se rvic e s unit to suppo rt
nc re a sing tra nspa re nc y, a c c o unta b ility a nd e ffic ie nc y me a sure s
Pr
y Appr
Po st HB 2017
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Re sour c e Ne e ds
192 Ne w Pe rma ne nt Proje c t De live ry Positions
2017- 2019 2019- 2021
2017 2018 2019
39 111 42
Appro ve d b y L e g isla ture July 2017
Appro ve d b y L e g isla ture F e b rua ry 2018
Re q ue st Pe nding
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HB 2017 T ra nspa re nc y, Ac c ounta bility a nd Pe rforma nc e Re porting Pa ve me nt & Bridg e Condition Re porting Re quire me nts for L PAs
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Se c tion 11
L
a nd lo c a l pa ve me nt c o nditio ns b y F e b . 1, 2019.
c o lle c ts the da ta a nd po sts it o nline .
f lo c a l g o ve rnme nts do no t re po rt, ODOT is re q uire d to suspe nd sta te hig hwa y fund pa yme nts.
How to submit pa ve me nt a nd bridg e re ports
I t’ s a s e a sy a s 1, 2, 3
Re vie w instruc tio ns a nd ide ntify yo ur q ua lifying ro a ds a nd b ridg e s. Ga the r pa ve me nt c o nditio ns. Ve rify b ridg e c o nditio ns. Whe n no tifie d, re po rt o nline .
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1 2 3
Re porting Unde rwa y
11+% in le ss tha n 48 ho urs
Visit the K e e p Ore g o n Mo ving we b site fo r mo re info rma tio n fo r c itie s a nd c o untie s https:/ / www.o re g o n.g o v/ ODOT / Pa g e s/ HB2017.a spx L
idge and pave me nt c ondition r e por ting
Re so urc e s inc lude a Co nditio n re po rting g uide fo r lo c a l a g e nc ie s a nd Co nditio n re po rting F AQs
Re sourc e s on the ODOT we bsite
26
Co nta c t tra nspa re nc y@ o do t.sta te .o r.us
ully e xe c ute d 8/ 23/ 18
L
e y c ha ng e s b y se c tio n:
de live ry o ptio ns
e r m – links to ST
I P c yc le ra the r tha n fe de ra l a utho riza tio n
unding Alloc ation – a c kno wle dg e s o the r funding
pro g ra ms
ra nspo rta tio n Sa fe ty (ART S) no w inc lude d
ODOT / AOC/ L OC Ag re e me nt
2018 Ne w Ag re e me nt
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e y c ha ng e s b y se c tio n:
ra nspo rta tio n Sa fe ty (ART S)
y –
unde d L
L P)
und E xc ha ng e (mino r re visio ns)
pro g ra m g uida nc e a nd b ulle tins
PAs c a nno t ma na g e ODOT
inanc ial E xpe c tations – No de po sit/ re imb urse me nt fo r
SF L P, F und E xc ha ng e , Ce rtifie d L PA Pro je c ts; de po sit ma y b e c o lle c te d fo r ODOT
a nd E me rg e nc y Re lie f
ODOT / AOC/ L OC Ag re e me nt Cont.
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2018- 21 ST IP Constr uc tion Va lue - All
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LOCAL 17% ODOT 83%
Value # of Projects Local $520 million 248 ODOT $2.552 billion 543
LOCAL 30% LOCAL/CERT 50% LOCAL/COBO 2% LOCAL/SFLP 18%
2018- 21 ST IP Constr uc tion Va lue - L
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Value # of Projects LOCAL $157 million 66 LOCAL/CERT $257 million 92 LOCAL/COBO $10 million 6 LOCAL/SFLP $96 million 84
LOCAL 61 ODOT 108
2018 ST IP Constr uc tion Pr
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2018- 21 ST IP Pr
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0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 2018 2019 2020 2021 LOCAL LOCAL/CERT LOCAL/COBO LOCAL/SFLP ODOT/LOCAL ODOT
De live r ing on the Ce r tific a tion Use r Gr
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2018- 21 ST IP
10 Ce rtifie d Ag e nc ie s 92 Pro je c ts $257 Millio n
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Ste e ring Committe e 2018
iffa ny Ha milto n, ODOT (c o -c ha ir)
ug e ne (c o -c ha ir)
a n Ca nno n, Multno ma h Co unty
HWA
e d L e yb o ld, Me tro (Po rtla nd) – (T e rm E xpiring 2018)
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Ste e ring Committe e Re c omme nde d Sla te 2019
One po sitio n e xpiring 2018:
e d L e yb o ld, Me tro – MPO Re c o mme nda tio n fo r 2019:
e d L e yb o ld, Me tro – MPO
– Ha s vo lunte e re d to sta y o n fo r a no the r te rm
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Subc ommitte e Sta tus Re ports
unding Ob lig a tio ns
ra ining
mpro ve me nts
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Ove rvie w of Re c e nt ODOT Bulle tins
T iffa ny Ha milto n, ODOT
Bulletin Summary
n yo ur ha ndo uts a nd po ste d unde r Ce rtifie d L PA Bulle tins
ists a ll b ulle tins a nd the ir c urre nt sta tus
Coming Soon
PA A&E Re q uire me nts Guide a nd ne w c lo se o ut fo rm
upda te s, re pla c e me nt, o r de le tio n
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Utility Re loc a tion a nd Ce rtific a tion
L e e Cro ne mille r, ODOT
Ce rtific a tio ns
– F
– Allo ws Ce rtifie d L
PAs to o wn re imb ursa b le utility a g re e me nts
– Ag re e me nt te mpla te unde r de ve lo pme nt – Do e s no t c ha ng e utility c e rtific a tio n pro c e ss
39
L UNCH
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(Subcommittee Leads Huddle)
Subc ommitte e Sug g e ste d Ag e nda
de ntify Re so urc e Ne e ds
de ntify Ove rla p/ Co o rdina tio n with o the r Sub c o mmitte e s
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Project Funding Obligations – Standards – Training - Process Improvements
Ne w! L
L
T iffa ny Ha milto n, ODOT
Ce rtifie d L
’ s L
is e ffe c tive De c e mb e r 7, 2018
b ulle tins
AG Ma nua l will re ma in o n the we b site fo r a ppro xima te ly two ye a rs
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Ne w L AG for Ce rtifie d L PAs
Co ntinue d
Or ganize d as follows:
e de ra l-Aid Pro je c t De live ry Optio ns fo r L
Co mplia nc e a nd Ove rsig ht
e de ra l-Aid Pro je c ts a s a Ce rtifie d L
ull do c ume nt o ptio n - I mpro ve d se a rc ha b ility!
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Ne w L AG for Ce rtifie d L PAs
Co ntinue d
L
https:/ / www.o re g o n.g o v/ ODOT / L
e b rua ry 2019
c e rtific a tio n@ o do t.sta te .o r.us
Sta nda rds Sub c o mmitte e to re c o mme nd prio rity c o mme nts in Ma rc h 2019
ne e de d wo rking with sub je c t ma tte r re so urc e s
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Re vise d Approva l Authority Ma trix
L e e Cro ne mille r, ODOT Mike Mo rro w, F HWA
ull F e de ra l Ove rsig ht (F F O) c o lumn
– F
HWA Ore g o n Divisio n le tte r a s a re sult o f MAP-21
Co nc urre nc e o r Re c o mme nd Appro va l c o lumn
HWA suppo rt
45
Re vise d Approva l Authority Ma trix
Bria n Nic ho la s, Ma rio n Co unty
ODOT / F HWA Ste wa rdship & Ove rsig ht Ag re e me nt
– Pro g ra m De ve lo pme nt – E
nviro nme nta l
– Civil Rig hts – Pre limina ry De sig n – De ta ile d / F
ina l De sig n
– Rig ht o f Wa y Ac q uisitio n – Adve rtise me nt, Bid a nd Awa rd – Co nstruc tio n
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Re vise d Approva l Authority Ma trix Cont.
“a ppro ve ” a nd “re c o mme nd a ppro va l”
a nd F HWA re la tive to the va rio us a ppro va l a c tio ns
c ita tio n fo r e a c h a ppro va l a c tio n
whe re a pplic a b le in the Ma trix
PA a s muc h la titude a s po ssib le
47
CUG Propose d E ve nt Da te s
ing T r aining
– F
HWA, Co nstruc tio n Administratio n Co re Curric ulum
– L
ate F e b ruary o r Marc h 2019
k Se ssio n
– July 17, 2019
all T r aining
– Oc to b e r 2019
– De c e mb e r 5, 2019
ing Co mmitte e Me e tings
48
Ne xt Ste ps
49
50
Je sse n Pa th City of E ug e ne , 2018