Ce rtific a tion Use r Group 2018 Annua l Me e ting Ce le br - PowerPoint PPT Presentation

Ce rtific a tion Use r Group 2018 Annua l Me e ting Ce le br ating Str o nge r Par tne r ships Ma rio n Co unty Pub lic Wo rks Building 1 De c e mb e r 14, 2018

CUG Co Cha irs T iffa ny Ha milto n, ODOT Je nife r Wille r, City o f E ug e ne

Introduc tions Na me • • Ag e nc y Yo ur c o mmitte e s/ ro le in CUG •

Obje c tive s: • Disc uss, c o o rdina te , a nd b uild upo n sub c o mmitte e initia tive s to impro ve pro je c t de live ry. • Pro vide o ppo rtunitie s to sha re suc c e sse s, o ppo rtunitie s, a nd stra te g ie s. • Pro vide upda te s o n po lic y a nd le g isla tio n. • Se le c t ne w Ste e ring T e a m me mb e rs fo r tho se with e xpiring (sta g g e re d) te rms. • Pro vide tra ining to suppo rt CUG me mb e rs in stre a mlining e ffo rts. 4

Ag e nda Ce le b rating Stro ng e r Partne rships • Certification User Group Status Report • ODOT Policy Updates & Key Note Morning • Break • CUG Business & Subcommittee Reports • Training: Bulletins & Utility Certification LUNCH BREAK • Subcommittee Work Sessions • Subcommittee Reports Afternoon • Training: New LAG for Certified LPAs & Approval Authority Matrix • Closing Remarks 5

CUG Struc ture Certification User Group Steering Committee LIAISONS Process Project Funding Training Standards Improvement & Obligation

CUG Ste e ring Committe e - 2018 • T iffa ny Ha milto n, ODOT (c o -c ha ir) • Je nife r Wille r, City o f E ug e ne (c o -c ha ir) • Bre nna n Burb a nk, ODOT • Bria n Nic ho la s, Ma rio n Co unty • Da vid Da ly, City o f Gre sha m • I a n Ca nno n, Multno ma h Co unty • Ge ne Wilb o rn, ODOT • Sa tvinde r Sa ndhu, F HWA • T e d L e yb o ld, Me tro (Po rtla nd) • Sa m Huna idi, ODOT 7

CUG Subc ommitte e s Standar ds: Pr oc e ss Impr ove me nts: L e a ds & L ia iso ns: L e a ds: T iffa ny Ha milto n, ODOT L e e Cro ne mille r, ODOT • • 2018 - Bria n Nic ho la s, Me g a n Ne ill, Multno ma h • • Ma rio n Co Co L ia iso n: 2019 – Ria d Alha rithi, • • T iffa ny Ha milto n, ODOT Multno ma h Co T r aining: Pr oje c t F unding & Obligation: L e a ds: L e a d: Da ine a l Ma lo ne , L inn Co • Je ff F lo we rs, ODOT • • He a the r L o ng , ODOT L ia iso n: L ia iso n: • Sa tvinde r Sa ndhu, F HWA • Da ve Da ly, City o f Gre sha m 8

CUG Ac c omplishme nts & T ime line • April: General Conditions 2018 workshop at APWA • July: Annual Work Session • September: PS&E Training Accomplishments • December: Annual Meeting • Spring: FHWA Contract Admin. 2019 Core Curriculum Training • July: Annual Work Session • Fall: Training Timeline • Dec: Annual Meeting 9

Ce rtific a tion Prog ra m Ac c omplishme nts 2018 CPO Coordinated Trainings: • Ma rc h/ April: Pro c ure me nt T ra ining s 302 & 304 June : U.S. De pa rtme nt o f L a b o r T ra ining • • No ve mb e r: Civil Rig hts fo r Ce rtifie d L PAs CPO Coordinated Activities: • I GA Supple me nta l Ag re e me nts Re visio n • ADA Pro c e ss Upda te T ra nsitio ne d to 2 L PAs to full c e rtific a tio n sta tus • • Co mplia nc e Pla n Ro llo ut Se lf-Audit 100% re spo nse • • Pro je c t Re vie ws – 3 Co mple te d, 3 in Pro c e ss! • Pro g ra m Re vie ws – 2 Co mple te d, I in Pro c e ss! Ne w L o c a l Ag e nc y Guide line s fo r Ce rtifie d L PAs pub lishe d • 10

Ce rtific a tion Prog ra m Work 2019 Agency Certifications Underway 3 c o nsulta nt se le c tio n & c o ntra c t a dministra tio n • 2 tra nsitio ning o the r func tio na l a re a s to full c e rtific a tio n • ADA Process Reviews • 3 a ppro ve d • 7 pe nding − 4 re vie w me e ting s c a le nda re d; 3 to b e sc he dule d 2018 LPA General Conditions Updates • 3 sub mitte d a nd unde r re vie w • 7 ne e de d 2019 Compliance Reviews • 10 L PA se lf-a udits • 3 pro g ra m • 10 pro je c t 11

Ce rtific a tion Sta tus – 2 ye a rs a g o Foundational Foundational Construction Consultant Consultant Certification Ad, Bid Agency Documents Documents Selection Selection Design + Contract ADA Start* and Award QPP 100’s Procurement Contract Admin. Administration Needed Clackamas County 07/15/08 03/13/2013 Pending Needed Needed Approved Approved Approved Needed Corvallis, City of 05/06/09 05/25/2011 Pending Needed Needed Approved Approved Approved Needed Approved 1 Approved 1 Eugene, City of 01/28/08 12/31/2011 10/21/2015 Approved Approved Approved Needed Gresham, City of 02/08/11 02/29/2016 Pending Pending Pending Pending Approved Pending Needed Lane County 10/21/15 Pending 02/25/2016 Needed Needed Pending Pending Pending Needed Linn County 04/15/10 04/07/2014 Pending Approved Approved Approved Approved Approved Needed Marion County 01/30/13 07/22/2015 Pending Approved Approved Approved Approved Approved Needed Multnomah 11/01/10 01/06/2015 Pending Pending Pending Pending Pending Pending County Needed Approved Portland, City of 11/01/05 12/31/2008 Pending Pending Pending Approved Approved Pending 2 Needed Salem, City of 11/28/11 Pending Pending Pending Pending Pending Approved Pending SFLP SFLP Medford, City of 09/02/10 SFLP SFLP SFLP SFLP SFLP SFLP 12

Ce rtific a tion Sta tus – whe re we a re toda y Foundational Consultant Foundational Consultant Construction Cert. Documents Selection Ad, Bid ADA Agency Documents Selection Design + Contract Start Date Quality Program Contract and Award Processes 100’s Procurement Admin. Plan Admin. Approved 08/11/2017 N Pending D Approved 1 Clackamas County 07/15/08 Approved Approved Pending 2013 N Approved Approved D Approved 1 Corvallis, City of 05/06/09 Needed Approved Approved Pending 2011 P Approved Eugene, City of 01/28/08 08/12/2016 Approved Approved Approved 1 Approved Approved Approved 2011 R Approved D Pending 1 Gresham, City of 02/08/11 11/06/2018 06/22/2016 Approved Pending Approved Approved 2/25/16 P Needed D Lane County 10/21/15 Pending Pending Pending Pending 2016 P Approved Approved 1,2 Linn County 04/15/10 09/01/2017 Approved Approved Approved Approved Pending 2014 P Approved 1 Approved Marion County 01/30/13 10/11/2016 Approved Approved Approved Approved Pending 2015 N Pending 2 Approved 2/17/17 P Approved 1 Multnomah County 11/01/10 Approved Approved Approved Approved Pending 2018 Approved 1 Approved Portland, City of 11/01/05 11/2011 P Approved Pending Approved Approved Approved 2018 Pending 2 Approved 5/2018 N Approved D Salem, City of 11/28/11 Pending Approved Pending Pending 2014 P Medford, City of 09/02/10 SFLP SFLP SFLP SFLP SFLP SFLP SFLP SFLP N Update needed; R Review and possible update needed; P Update pending; D Certification per Foundational Documents/Demonstration Project approach + Designs certification options: 1 Roadway, and 2 Bridges/Structures 13

Certified LPA Compliance Review Schedule ODOT Certification Program Office (CPO) 3-Year Review Schedule – Review Initiation Year One Year Two Quarter 3, 2018 Quarter 4, 2018 Quarter 1, 2019 Quarter 2, 2019 Quarter 3, 2019 Quarter 4, 2019 July – Sept Oct - Dec Jan - Mar Apr - June July – Sept Oct - Dec Program City of Corvallis City of Portland Review Process City of Salem Linn County Multnomah County Continuation, Self- Clackamas County Audits & CPO Work Quarter 3, 2018 Quarter 4, 2018 Quarter 1, 2019 Quarter 2, 2019 Quarter 3, 2019 Quarter 4, 2019 July – Sept Oct - Dec Jan - Mar Apr - June July – Sept Oct - Dec Project City of Portland City of Corvallis City of Salem Review Process City of Portland Multnomah County Clackamas County Linn County Marion County Continuation, Self- Clackamas County Lane County Audits & CPO Work Multnomah County City of Gresham Lane County Linn County City of Gresham City of Eugene Year Two Year Three Quarter 1, 2020 Quarter 2, 2020 Quarter 3, 2020 Quarter 4, 2020 Quarter 1, 2021 Quarter 2, 2021 Program Jan - Mar Apr - June July – Sept Oct - Dec Jan - Mar Apr - June Marion County Review Process Lane County City of Gresham City of Eugene Review Process Continuation, Self- Continuation, Self- Audits & CPO Work Audits & CPO Work Quarter 1, 2020 Quarter 2, 2020 Quarter 3, 2020 Quarter 4, 2020 Quarter 1, 2021 Quarter 2, 2021 Jan - Mar Apr - June July – Sept Oct - Dec Jan - Mar Apr - June Project City of Salem Review Process Lane County Multnomah County City of Salem Review Process Marion County Continuation, Self- Clackamas County City of Gresham Marion County Continuation, Self- City of Corvallis Audits & CPO Work City of Portland Linn County City of Corvallis Audits & CPO Work City of Eugene City of Eugene Note: The above review schedules are subject to change depending on resourcing and the 2019 and 2020 self- audit/risk assessment results. 14

Policy and Funding Updates Mac Lynde, ODOT Active Transportation Manager Overview: • HB 2017 & L e g isla tive Upda te s Pa ve me nt & Bridg e Co nditio n Re po rting • • ODOT / AOC/ L OC Ag re e me nt Ce rtifie d L PA Pa rtic ipa tio n in the ST I P • 15

HB 2017 Ove r vie w • I nve stme nts • Ne w funding • Ne w po lic y

Pr oje c t De live r y Pr ogr am Size Po st HB 2017 17