Campus Solutions Instructor Workload Training Course Summary This - PowerPoint PPT Presentation

Campus Solutions Instructor Workload Training Course Summary This workshop will show you how to assign instructors to your classes. Audience: Academic Administrators Training Material PowerPoint Trainer/Contact: MDConnectinfo@mdc.edu Version Date: May 11, 2016 This presentation contains confidential information intended for specific individuals and purpose, and is protected by law. If you are not the intended recipient, you should delete this information and any disclosure, copying, or distribution of this message, or the taking of any action based on it, by you is strictly prohibited.

Classroom Ground Rules Log in to computers only Refrain from side conversations when instructed @ Check email during Complete training sign-in breaks ONLY Complete post-training Silence cell phones evaluation 2

Instructor Workload Training Upon completion of this course, you should be able to: • Add a FT instructor to a class as their first inload and with default points • Add an Academic Org to an instructor’s list of “Approved Courses” in the instructor/advisor table • Add a FT instructor to a class as inload with additional points for large class size as overload • Add multiple instructors to class with one meeting pattern • Add two instructors to class with two meeting patterns 3

The MDConnect Instructor Workload System Faculty Staff & Admin Back Office Instructor Term Workload Instructor Bank Points Self-Service Faculty View Self-Service Faculty View Instructor Term Workload Instructor Workload Variance Create, update, or review an instructor's term workload Generate workload variance record reports Instr/Advisor Table Schedule Class Instructor Bank Points Meetings Add and modify View banked point history instructor and advisor Instructor Assignments records Copy/Update Workload Assignment Type Process Define instructor Run batch process to copy assignment type values workload from term to term or to update workload Instructor Assignment Assign Instructors - CWCS Class Generate dataset for College- Define instructor assignment wide Course Selection class values 4

Key Process Changes and Impacts Current Process New Process Instructor workload is calculated in points Instructor workload will remain calculated in points ASTRA to Odyssey entry of instructor assignments is MDConnect Instructor Workload is unitary. There is no delayed by an overnight lag time lag time as there is in Odyssey/ASTRA and ASTRA/Odyssey. ASTRA has point limit hard stops MDConnect Instructor Workload has no hard stops. Point limits must be maintained manually and via Instructor Workload Variance Reports. 5

Add a FT instructor to a class as their first inload and with default points Schedule Class Meetings Instructor Assignments 6

Workflow Class is created or rolled over in Semester Schedule of Classes by College Registrar Instructor exists in MDConnect and has taught recently in your department Attach instructor to class and assign default points 7

Navigation: Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings You need to navigate to the Schedule Class Meetings screen to add a an instructor to a class. Follow the navigation below. 8

Navigation: Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings 1. You can enter… MDC01 (You can later set this up as a default setting) MDC01 2167 (Fall 2016) 2167 ENC 1101 ENC1101 is entered as two values IAC Campus = IAC 2. Click Search. 9

Navigation: Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings 1. Click the magnifying glass to find Term or enter 2167 for Fall 2016. 2. Click any value in the data row to select the Term. 10

Navigation: Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings 2. Click any value to select the Campus. 1. Click the magnifying glass to find Term or enter 2167 for Fall 2016. 3. Click Search to display list of classes. 11

Navigation: Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings We are going to select Class Nbr 3488. To do so, click any value in this row. 12

Navigation: Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings 2. Enter the instructor’s name in the Look Up ID window. Greenberg Liza 3. Click Look Up 1. Click the magnifying glass to find the instructor, Liza Greenberg. 13

Navigation: Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings Click any value in the data row to select the instructor. 14

Navigation: Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings 1. The instructor has been added. 2. The default instructor role is Primary Instructor , the other is Secondary Instructor. Do not select Teaching Assistants. 3. For the Access drop-down menu, always select Approve . In some instances, Secondary Instructors may be given the Grade option. 15

Navigation: Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings 3. Click any field in the record data row that you wish to 1. You will now select the Empl select. In this instance, this is Rcd# for this instructor. This an in-load assignment in the defines the source of pay. instructor’s home department. 4. Click on the Workload tab to enter workload values. 2. Click the Empl Rcd# magnifying glass to select the Empl Record number for this instructor. 16

Navigation: Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings 1. Inload CNV and Overload CNV are drop-down menu selections that apply only to ASTRA converted data. They will not appear in Production. Not Includ is reserved for 0- point load assignments (i.e., Intervention Specialists). 2. The default points for the course will be displayed. This value may be modified accordingly. See Course Catalog for component values (Main Menu > Curriculum Management > Course Catalog> Course Catalog) Non-default values assigned 3. Click the to FT and PT instructors will Save button to be closely monitored. save your work. 17

Add instructor eligibility to the instructor/advisor table using the MDC Faculty Credentials System as a guide Instr/Advisor Table Add and modify instructor and advisor records Schedule Class Meetings Instructor Assignments 18

Workflow Class is created or rolled over in Semester Schedule of Classes by College Registrar Check credentials in the MDC Faculty Instructor exists in Check Term Credentials System MDConnect and Workload to view has not taught in current Instructor has been your department assignments, if any previously approved to teach class Attach instructor to class and assign default points 19

This is the URL for the Faculty Credentials System. https://wape.mdc.edu/FacultyCredentials/FacultyInfo.aspx You are looking for PT instructor P30448069 Lauren Birden. At this point in time you must enter an MDID or an SSN. EmplID lookup will be added to the Faculty Credentials System. Lauren Birden is approved to teach ENC1101, 1102, 1112, and 1113. 20

Navigation: Main Menu > Curriculum Management > Instructor/Advisor Information > Instructor/Advisor Table This instructor does not exist in your Academic Org so you are going to attach her in the Instructor/Advisor Table by first navigating to the page. 21

Navigation: Main Menu > Curriculum Management > Instructor/Advisor Information > Instructor/Advisor Table 1. ID is the new EmplID Campus ID is our old MDID (if you have this value, then you can use it). birden 2. You are going to search by last name. 3. Click to search. 22

Navigation: Main Menu > Curriculum Management > Instructor/Advisor Information > Instructor/Advisor Table Click on any field of the desired instructor record. 23

Navigation: Main Menu > Curriculum Management > Instructor/Advisor Information > Instructor/Advisor Table You are going to add a new data row with an Effective Date to this instructor. This will allow you to attach your Academic Org as per the Effective Date . Click on the plus sign. 24

Navigation: Main Menu > Curriculum Management > Instructor/Advisor Information > Instructor/Advisor Table 2. Clock Approved Courses to enter Academic Org 1. Note that the new Effective Date is 05/03/2016 and that there are now two records. 25

Navigation: Main Menu > Curriculum Management > Instructor/Advisor Information > Instructor/Advisor Table 1. Note the new Effective Date. 2. Click the plus sign to add a new Academic Org row. 26

Navigation: Main Menu > Curriculum Management > Instructor/Advisor Information > Instructor/Advisor Table Click the magnifying glass look up button. 27

Navigation: Main Menu > Curriculum Management > Instructor/Advisor Information > Instructor/Advisor Table 1. To quickly find your Academic Org, select “contains” from iac the Description drop-down menu. 2. Enter your campus name or abbreviation. 3. Click the Look Up button. 28

Navigation: Main Menu > Curriculum Management > Instructor/Advisor Information > Instructor/Advisor Table Click Save to save your work. 29