Campus Solutions MCS1004 MDConnect Enrollment Processes Course Summary Registering student in classes using the “quick enroll” or “enrollment request” process Audience: Student Services and Academic Personnel who assist students in registering for classes Training Material PowerPoint Trainer/Contact: MDConnectinfo@mdc.edu Version Date: 5/26/2016 This presentation contains confidential information intended for specific individuals and purpose, and is protected by law. If you are not the intended recipient, you should delete this information and any disclosure, copying, or distribution of this message, or the taking of any action based on it, by you is strictly prohibited.
Classroom Ground Rules Log in to computers only Refrain from side conversations when instructed @ Check email during Complete training sign-in breaks ONLY Complete post-training Silence cell phones evaluation 2
Workshop Description This workshop introduces the enrollment modules of MDConnect, Campus Solutions. This workshop covers the following processes: • Basic and advanced Class Search options in MDConnect • Quick Enroll to enroll a student in a class • Quick Enroll to drop a student from a class • Enrollment Request to enroll a student in a class • Enrollment Request to drop a student from a class • Identify errors encountered while trying to enroll a student in a class • Review Service Indicators for a student 3
Workshop Objectives Upon completion of this course, you should be able to: • Search for classes in MDConnect using basic and advanced search options • Describe the various categories in MDConnect for Searching for Classes • Use Quick Enroll to enroll a student in a class • Use Quick Enroll to drop a student from a class • Use Enrollment Request to enroll a student in a class • Use Enrollment Request to drop a student from a class • Identify errors encountered while trying to enroll a student in a class • Review Service Indicators for a student and add/remove as appropriate 4
Key Terms Key Term Description All course work that a student takes at MDC is grouped by career. MDC has four Academic Career academic careers: 1) UGRD - Undergraduate, 2) CPP - Certificate of Professional Preparation, 3) PSAV - Post Secondary Adult Vocational, and 4) CEPD - Continuing Education and Professional Development Associates (AA, AS), Bachelor’s (BS, BAS), these are under the academic career of Academic Program UGRD – undergraduate An area of study — such as a major, minor, or specialization — that exists within an Academic Plan academic program or academic career. Formally known as a program/major in Odyssey. A designation used to distinguish first-year applications from transfer applications. Admit Type Bio/Demo Data Information that identifies a person, such as: name, birth date, gender, citizenship, ethnicity, address and telephone number; biographical/demographical data. Catalog or Course Part of the numeric course abbreviation such as "1101" or "2311". Nbr Class Number Unique number to identify a class for a given term. The number will be unique only within that term. Numbers may be reused every term and attached to different classes, this is what we currently call “reference numbers.” Course Component Denotes lecture, lab, clinical, internship, etc. 5
Key Terms continued Key Term Description Course/Class Attributes provide a method for reporting data and defining populations, similar to “special designators” currently used in Odyssey Attributes External Org ID Unique system-generated number for an external organization. All Colleges/Universities and High Schools in MDConnect have an external org id. This is not to be confused with the Academic Org (dept. code) used in the schedule of classes. Person Any individual in MDConnect, for example, students, employees, contractors, vendors Program Action A change to an applicant’s program data indicating the applicant’s status in the application process (e.g., Application or Admit). Used in conjunction with an Action Reason. Search/Match Process which examines all person records in the database to identify possible matches and prevent duplicates. Subject Area Part of the alpha course abbreviation such as "ENC" or "MAC". Term 2167: The number is 2 = Century, 16 = Year and 7 = term (Fall is 7) 2173: The number is 2 = Century, 17 = Year and 3= term (Spring is 3) 2175: The number is 2 = Century, 17 = Year and 5= term (Summer is 5) Credits are called “units” Units 6
Key Process Changes and Impacts – Class Search Current Process New Process • Special class or course designators are added • Categories such as on-line, blended, honors, to each class to denote categories such as on- etc. are now in three different categories: 1) line class, honors, credit by exam, etc. Mode of instruction, 2) course attributes, and 3) requirement designations • Lecture/Lab designations • Course component is the category were lecture, lab, clinical, etc. designations are listed. • Reference number is always unique. May • Class number, only unique for a specific term. search by reference number only. Class numbers are re-used every term and may be attached to a different class. For searching purposes you must always know the term and class number. Unable to search only by class number. 7
Class Search Navigation: Main Menu > Curriculum Management > Schedule of Classes > Class Search 8
Search for Classes The Search for Classes page has several features to allow for a variety of search criteria. First you need to select the Term for your class search. Use the drop down arrow to select Fall 2016. 9
Search for Classes To select the Subject, use the drop down arrow to view the Subject listing. Select CGS – Computer General Studies. At MDC this is part of the alpha course abbreviation such as " ENC " or " MAC " 10
Search for Classes The next criteria for the search is the Course Number . Enter the Course Number, 1060. At MDC this is part of the numeric course abbreviation such as " 1101 " or " 2311 " 11
Search for Classes Use the drop down menu arrow to open the Campus menu and select Kendall. 12
Search for Classes Click search to see what sections of CGS 1060c are scheduled for Kendall in Fall 2016. 13
Search for Classes This search resulted in an error because the Course Number criteria was set to “is exactly” and the number entered was “1060” instead of “1060c”. You can either select “ contains ” from the menu or enter 1060 C, which is the exact number. You can choose the options from the drop down menu 14
Search for Classes This search has returned over 50 classes. Many searches for classes may return this message, you can choose to refine your search more or click “OK” to see the list of classes. 15
Search for Classes The Search Results show that 59 classes are scheduled for Fall 2016 based on the search criteria entered. 16
Search for Classes The Search Results provide a variety of information on the classes offered for the term. 17
Search for Classes More details can be found by clicking into Class (2334) or Section. Each of these are hyperlinks and are underlined. 18
Search for Classes You can scroll down to see all the details on this class section. 19
Search for Classes From the Class Search Results page you can conduct a New Search or Modify your current search criteria. Select New Search 20
Search for Classes – Additional Search Criteria You can search a class using additional criteria to further refine your search. 21
Search for Classes – Additional Search Criteria There are many fields that can narrow the search. 22
Search for Classes – Additional Search Criteria • Days of the Week • Meeting Start Time • Meeting End Time • Keyword - searches the Course Title and Description • Minimum Units or Maximum Units • Course Component – Note: Lecture and Laboratory are the most common Components at MDC • Course Attributes - placed on the course sections at the Course level and Class level. Note: Course Attributes do not transfer to the Advisement module like Requirement Designators which will be covered in future slides. • Attributes provide a method for reporting data and defining populations. Note: Some attributes are similar to Special Designators that are currently used in Odyssey. 23
Search for Classes – Additional Search Criteria • Requirement Designations – transfer to the Advisement module. These are unique designations and not intended to track general advisement requirements. • Note: Currently there are only 3 Requirement Designations all dealing with Honors College and/or Honors Students • Course Career: This allows you to search by career. • MDC has four academic careers: • UGRD – Undergraduate • CPP - Certificate of Professional Preparation PSAV - Post Secondary Adult Vocational • CEPD - Continuing Education and Professional Development 24
Enrollment Processes • Quick Enroll • Enrollment Request 25
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