Building Forum Monday 5 December 2016 Welcome Mark Devine, General - - PowerPoint PPT Presentation

Monday 5 December 2016

Building Forum

Welcome

Mark Devine, General Manager, Project Delivery

Welcome

 G

• vernment housing renewal programs (ROSAS)
• Consolidated
• Accelerated

 Objectives

• Upgrade public housing stock across metro and regional areas
• Economic stimulus to the Building Industry

 The partnership with builders is critical to the delivery  The intention is to provide opportunity for as wide a range

• f builders as possible.

John Blaess

Project Direct or

Overview of Present at ion

John Blaess

Over

erview ew of Even ent:

• Overview of Housing Programs
• Design Considerations
• Planning Approval Process
• Afternoon Tea
• Procurement & Contracting
• Design & Construct Specifications
• Renewal SA Works Program
• Questions
• Networking

Overview of Housing Programs

John Blaess

Various

• us H

Hous

• using P

Prog

• gram Prog
• grams within

Renewing Our r Stre reets & Suburb rbs Pro rogra ram

• Better Neighbourhood Program (BNP)
• New Build
• State Owned & Managed Indigenous Housing (SOMIH)
• 1

000 Homes Program (including 1 00 Disability Homes)

• Community Housing Program

Overview

John Blaess

Forms of Ten

ender ering:

• Expression of Interests (EOI)
• Design & Construct (D&C)
• Design & Construct with Planning (D&C + Planning)
• Fully Documented

Overview of Tendering

John Blaess

• Approach for smaller Lot housing
• Allotment frontage size: 4.7m – 9m;

Depth: 14m – 15m; Area size: 60sqm – 120sqm

• Built form needs to be determined and
• btain approvals for land division
• Seeking Partners to construct built form
• Land jointly marketed
• Land contracts is South Australian

Housing Trust

• Contracts with Builders for the dwelling
• Based on Playford Alive Town Life Living

Products

• Current Projects: Playford Alive, Kidman

Park & Morphettville

• Future Opportunities: Findon, Felixstow,

Blair Athol

EOI’s for Builder Partners for House & Land Packages

Overview of Tendering

John Blaess

Renewal SA’s responsibility:

• Facilitates the planning approval process through the

State Co-ordinator G eneral (SCG ).

Builders responsibility:

• Design housing that meets guidelines
• Submit a price for construction.

Tenders assessed on:

• Design
• Price & Financial Security
• IPP Requirements

Design & Construct (D&C)

Overview of Tendering

John Blaess

 Renewal SA’s responsibility:

• Design and planning approval

 Builders responsibility

• Fully documenting housing building rules consent

requirements

• Submitting price for construction

 Assessed on:

• Price & Financial Security
• IPP Requirements

Design & Construct with Planning (D&C+P)

Overview of Tendering

John Blaess

 Renewal SA’s responsibility:

• Design and documentation
• Planning and Building rules and approvals.

 Builders responsibility

• Submitting price for construction

 Assessed on:

• Price & Financial Security
• IPP Requirements

Fully Documented

Richard St ranger

Direct or, Planning and Design

 Renewal SA is committed to

providing housing that is both affordable and sustainable - socially and environmentally

 A suite of design guidelines,

applicable to all types of residential construction (both rental and affordable) have been developed to achieve this

 The guidelines represent more

than seventy years of SAHT, and Renewal SA experience in providing affordable and rental housing to South Australians

Design Guidelines

Richard St ranger

Key Objectives:

 Maintain minimum

standards particularly as dwelling density increases

 New housing development

should contribute to an

• verall improvement in the

character and amenity of the neighbourhood

 Public housing should be

indistinguishable from new private sector housing

 Ensure ease of maintenance

Design Guidelines

Richard St ranger

Design Guidelines

Richard St ranger

The suite of design guidelines comprise the following: 1. 1.1 1 Hous

• use Design

gn Gui uide de 1. 1.2 Amen enity T Target ets 1.3 Apartment Design BCA Class 2 Construction 1. 1.4 Hous

• using

g Accom

• mmodat
• dation
• n S

Schedul dules 1.5 Affordable and Market Housing 2.1 Land Titling and Service Infrastructure 2.2 Design Guidelines for Site Layouts 2.3 .3 SAHT Universal al H Hous

• using

g Design gn Crit iteria ia 2.4 .4 Environ

• nmental

al S Sus ustai ainabi ability 3.2 Row and Terrace House Design 4.1 Housing Modifications 4.2 Generic Design Guidelines for House Renovations

The principle requirements remain constant for all housing types. Important attributes include:

 Universal Housing design  Requirement for outlook and

appropriate orientation

 Access to adequate natural

light and ventilation

 Open space requirements

relative to household size Design Guidelines are available

• n-line at dcsi.sa.gov.au

Design Guidelines

Richard St ranger

Common issues:

 Poor building orientation  Insufficient storage  Inadequate bin storage  Parking and access  Poor interface with

neighbouring properties

 Services and meter box

locations

 Complex roof forms  Internal circulation and

functionality

Design Considerat ions

Richard St ranger

Pat rick Mit chell

Senior Program Manager

Planning Approval

Pat rick Mit chell

Dev evel elopmen ent Approval P Proces ess

• The State C
• ordinator-General (SC

G) and the Development Assessment C

• mmission (DAC

) have been appointed as the relevant bodies to accelerate the planning and development approval processes for the Renewing our Streets and Suburbs program.

• The SC

G has the power to issue an approval from the requirement to

• btain Development Plan consent (planning exemption).
• Once the SC

G has approved a proposal, DAC becomes the relevant for the issue of Development Approval.

• This process includes a planning exemption for both:
• Built form proposals; and
• Land division proposals.

Planning Approval

Pat rick Mit chell

Application and approval process facilitated by Renewal SA

 In most forms of tendering, Renewal SA will have already obtained

planning exemption.

 If the above does not apply, builders will forward 2 x copies of

their planning application to Renewal SA for review. If satisfactory, Renewal SA will forward it to the SCG for exemption.

 Once SCG approval has been issued, Renewal SA will notify

Builders

Planning Approval

Pat rick Mit chell

Application and approval process facilitated by Renewal SA

 Builders will then obtain Building Rules Consent (BRC) with their

• wn private certifier.

 Once BRC is granted, Builders submit copies of BRC to Renewal SA

who will forward to DAC for issue of Development Approval

 Renewal SA will notify once Development Approval has been

issued.

Planning Approval

Pat rick Mit chell

Planning Approval

Pat rick Mit chell

Application Requirements

 Planning (Exemption) Application Requirements

• Proposal Plans (in A3 format);
• Electrical Clearance – Statutory Declaration;
• Site works and drainage plan;
• Assessment Criteria (Checklist Completed); and
• Supporting documentation (for variations to SCG Assessment Criteria)

Two c

• cop
• pies to be
• be for
• rwarde

ded t d to R

• Renewal S

SA

Planning Approval

Pat rick Mit chell

Application Requirements

 Development Approval Requirements

• SCG Approval Letter and stamped plans
• Building Rules Consent (Decision Notification Form);
• Building Rules Consent (BRC) documentation (i.e. certified stamped

plans); and

• A signed copy of the Certificate of Consistency

Four

• ur c

cop

• pies (and

d Electron

• nic cop
• py) to be
• be for
• rwarde

ded t d to R

• Renewal S

SA

Planning Approval

Pat rick Mit chell

Anticipated Timeframes

 Planning Exemption1-2 weeks  Development Approval 1-2 weeks

(timeframes are subject to all requirements met) Renewal SA contacts

 Patrick Mitchell, Senior Program Manager 8207 0793

Assessment Criteria www.dpti.sa.gov.au/ coordinator_general

Aft ernoon Tea Break

Noelene Slaven

Senior Project Manager, Cont ract ing & Procurement

Main Responsibilities

 Pre-Qualified Builders  Tender Programing / Package /

Estimating

 Procurement Process  Tender Evaluation / Award  Contract Execution  Conditions Precedent  Contract Administration  Construction & Handover

Procurement & Cont ract ing

Noelene Slaven

Pre-Qualified Builders (PQB) – Current Status

 Share of Contracts  67 Active / Interested  11 Country Only  23 New in last 12 months (18 since Industry Forum in

June 2016)

 Pre-Qualification Mix  Opportunities for All  33 Successful to Date

Procurement & Cont ract ing

Noelene Slaven

Ten ender ers – Planni nning ng & & P Programming ng

 By Program and Type  Size: 1

to 1 2 dwellings

 Average of 4 – 5 dwellings  Aim: Steady Release  Strategic Builder Selection  Capacity Continuity

Procurement & Cont ract ing

Noelene Slaven

Ten ender ers – Packagi ging M g Methodology

• gy

 Request for Tender  Contract Agreement  Annexure B: Response Documents  Annexure A: Scope & Specification (Drawings and Specs)  Property and Land Information  Planning Approval/ s  Annexures D & E  SA IPP EMCT – Annexure F

Procurement & Cont ract ing

Noelene Slaven

Proc

• cur

urement – Ren enew ewal al S SA Fram amew ework

Procurement & Cont ract ing

Noelene Slaven

Procurement & Cont ract ing

Noelene Slaven

Proc

• cur

urement - Ren enew ewal al S SA Fram amew ework

 Renewal SA Framework

adopted 201 6 (previously DCSI)

 Corporate Procurement Manager  Lead Procurement Officer  Tender Evaluation & Probity Plan  Process / Procedures  Evaluation Panel  Approvals and Delegations

Procurement & Cont ract ing

Noelene Slaven

Procurem ement T Ten ender ers

 Project Scope Defined  Prepare:

• Pre-Tender Estimates
• Project Specification
• Tender Documentation
• Builder Selection & Invitation
• Tenders Released
• 3 – 4 Weeks Market Call
• Evaluation & Award

Procurement & Cont ract ing

Noelene Slaven

Procurement nt M Metho hodo dology & & Princ ncipl ples

 Select Builders (minimum 3)

• D & C
• D & C with Planning
• Fully Documented

 SA Tenders Website Assessment Criteria

• Mandatory
• Weighted

 (Price – SAIPP - Security)

Procurement & Cont ract ing

Noelene Slaven

Procurem ement Builder er S Sel elec ection M Met ethodology

 Location  Form  Complexity / Size  Value  Experience  Special Requirements  Past Performance

Procurement & Cont ract ing

Noelene Slaven

Procurem ement Builder er S Sel elec ection M Met ethodology

 Current Contracts  New Builders:

Fair Opportunities

 Loyalty / Commitment  Work Share  Sustainability

Procurement & Cont ract ing

Noelene Slaven

Tende ndering ng Tende nder Books ( (Typi pical)

 Request for Tender (RFT)  Contract Agreement  Response Documents  Scope and Specification (Drawings and Specs.)  Property and Land Information  Planning Approval/ s  Annexures D and E  SA IPP EMCT – Annexure F

Procurement & Cont ract ing

Noelene Slaven

Tende ndering ng Tende nder Books ( (Typi pical)

 Part A: Key Details  Part B: Tender Conditions  Part B: Tender Conditions  Annexure A: Spec  Annexure B : Responses  Annexure C: Contract  Annexure D: Stat. Dec.  Annexure E: Collusion  Annexure F: SAIPP

Procurement & Cont ract ing

Noelene Slaven

Par art A Ten ender er D Det etai ails

 Tender Conditions  Contact Person  Closing Date  Last Queries Date  Validity Period  Lodgement Details

Procurement & Cont ract ing

Noelene Slaven

Par art B B: A Annex exure e C

 D&C Contract Agreement or  FD: AS 21

24

Procurement & Cont ract ing

Noelene Slaven

Par art B B A Annex exure e A: SPecif ific icatio ions

Procurement & Cont ract ing

Noelene Slaven

Par art B B A Annex exure e A: Spec ecificat ations

Site Plan

Part B An Annexure A: A: Sp

• Spec. D

Drawings

Part B Anne nnexure A: S Spe

• pec. Drawing

ngs

Part B An Annexure A: A: Speci cifica cation Docs cs.

Pa Part B B Annex exure e D: D: Sta tatu tuto tory Declar arat ation

Part B A Annex exure e E: : Unlawful C

Col

• llusion
• n

Pa Part B A Annexure F: S SAIPP PP EMCT (1000 H 000 Homes in 1 1000 000 Days Building Program)

Pa Part B Annexure F F: SAIPP E PP EMCT (1000 H 000 Homes i in 1000 D 000 Days Building P Program)

Procurement & Cont ract ing

Noelene Slaven

Tende ndering ng S SA IPP PP - EMCT CT Ben enef efits & & Indi ndicators

 1

000 Homes / NER Tailored Plans

 G

• od News Story for SA

 1

00% Investment in Local Labour

 Majority Materials and Majority Product Supply from SA

Companies

 Materials Manufacture & Sourcing

• Response Range >65%

Office for Industry Advocate Represented today by: MARK ROBINSON Construction Representative OIA@sa.gov.au

Procurement & Cont ract ing

Noelene Slaven

Tende ndering ng SA IPP PP – EMCT CT

Procurement & Cont ract ing

Noelene Slaven

Tende ndering ng S SA IPP PP - EMCT CT Out utcom

• mes &

& Resul ults



Management / Reporting / Compliance: Impo portant nt Po Points:



Clarifications of Tender.



Statement of Compliance.



Random Audits.



Statistics.



Reporting.

Procurement & Cont ract ing

Noelene Slaven

Tende ndering ng M Most Impo portant nt Issues

 Complete Response Docs

in Full.

 Contact Person Only.  In writing (email).  Last Queries Date.  Close Date, Time, Lodgement.

Procurement & Cont ract ing

Noelene Slaven

Tende ndering ng M Most Impo portant nt Issues

 Watch for Release and Amendment Notices;  Read and Check and Sign;  Advise if Not Submitting & Why;  Combine Submission Docs;  Document Labelling (include Builder Name); and  Tender if Commitment Made;

Procurement & Cont ract ing

Noelene Slaven

Ten ender ering Maj ajor Pitfal alls I Impac acts o

• n:

 Success  Future Opportunities  Contract  Stat. Dec. Not Signed  Incorrect / Late Lodgement  No Tender Received  Incomplete Schedules  Misunderstanding EMCT  Site Specifics not Fully Understood / Allowed for.  Under Priced

Procurement & Cont ract ing

Noelene Slaven

Aw Award / / Contrac acting K Key ey Issues es



Your Quick Response to Clarifications.



Improve Our Time Frames.



Successful / Unsuccessful



Letters to Tenderers.



Feedback Offered.



Price Disclosure.

Procurement & Cont ract ing

Noelene Slaven

Aw Award / / Contrac acting K Key ey Issues es



Contract Execution within 2 weeks – copy emailed.



Riverside Meeting.



Contact Persons.



Confirm Time Frames.



Discuss Site Specifics.



Verifications/ Responsibilities.

Procurement & Cont ract ing

Noelene Slaven

Condi nditions ns Precede dent nt K Key I Issues



Meet Time Frames per Contract.



Working Drawings Complete.



Verified by R SA prior BRC.



BRC by Builder.



G

• od Communication

& Follow Up.



Contract Manager.



Development Approval.

Procurement & Cont ract ing

Noelene Slaven

DPS S (Dat ate P e Posses ession of S Site) e) Key ey I Issues es



Per Contract Agreement.



Agreement on Date.



Letter Issued.



Bank Guarantee.



Insurance Checks.



Payment Schedule.



R SA Prepare / Check Site.



Start Up Meeting (CC).



Bound Copy of Contract.

Procurement & Cont ract ing

Noelene Slaven

Con

• nstruc

uction K

• n Key I

Issue ues



Key C

• ntact:

Construction Coordinator



Contract Manager



Contract Terms



Invoicing Email: RenewalSAContractingandProcurement@ sa.gov.au



Certifications (PP1

, PP2, PP3)

Procurement & Cont ract ing

Noelene Slaven

Con

• nstruc

uction K

• n Key I

Issue ues



Construction Time Frames Extended.



Variation Claims.



Delays / Extensions

• f Time.



Maintain Communication.



Documentation (Incl. As Construction Drawings)



Performance Assessed.

Procurement & Cont ract ing

Noelene Slaven

Progres ess S Stat atus All Ne New Con

• nstruc

uction

• n



1 1 6 (1 ,000) T. Releases



25 (Other) Releases



85 Tenders Awarded



277 Houses Awarded ($48m)



33 Builders (incl. 6 ‘New’ Builders)

 By end 201

6:



Many Tenders to Award and More to Release.

Procurement & Cont ract ing

Noelene Slaven

Look

• oking For
• rward A

All Ne New Con

• nstruc

uction

• n



Simplify Docs.



Streamline Process.



Efficient Outcomes.



Share of Contracts.

Procurement & Cont ract ing

Noelene Slaven

Con

• nclus

usion

• n K

Key I Issue ues



G

• od Communication.



Ask Questions.



Seek Feedback.



Here to Help.



G ive Us Feedback.



Make a Time to Meet.



We’re in this Together !



G

• od Luck 

Procurement & Cont ract ing

Noelene Slaven

Thank You on Behalf of Team!

Hannah Phillip Kylie Amila Sue Natalia Tim David Allen Noelene Shannen Gianni John

Michael Niet schke

Manager, Project Services

Spec ecificat ation R Rat ational ale

 Project specific Direction  Maintainability, reduce maintenance costs  Longevity, SAHT own and operate for 50 years  Mitigation of Insurance Claims, slip resistant floor covering  Reduce Running Costs for Tenants, Energy Efficiency  Australian Made Products that meet maintainability requirements

and are available long term

 Fair & Equitable Contract Management & Costing

Design & Const ruct ion Specificat ion

Michael Niet schke

Specif ific icatio ion Struc uctur ure

 PART B Annexure 1

: Site Specifics Specification

• Supplement to Part B Annexure 2 highlights items for particular

consideration to specific site(s) and project works.

• Items stated in Annexure 1 shall take precedence over equivalent sections

in Annexure 2.

 PART B Annexure 2: Minimum Design & Construction Specification

• standard, fixed Minimum Design and Construction Specification which
• utlines the technical requirements.
• Subject to annual update to ensure compliance with current requirements
• f all legislation and authorities

Design & Const ruct ion Specificat ion

Michael Niet schke

Specif ific icatio ion Relations nshi hips ps

 Projects are not all the same so important to fully understand the

specification

 Annexure 1

and Annexure 2 must be read together with architect, engineering and survey plans and reports

 Engineering site works and drainage design plans are provided for

all group site developments and must be adopted for construction

 Failure to understand and meet all specification could result in a

non-complying tender being submitted.

Design & Const ruct ion Specificat ion

Michael Niet schke

Design & Const ruct ion Specificat ion

Michael Niet schke

Ser ervices es

 Annexure 1

sets out site specific servicing requirements

 SA Water Manifold system installed on all group sites  Telecom requirements differ depending on status of NBN

rollout for project area

 Contractor responsible to make application for electrical

supply and pay all fees and charges

 Site specific requirements and sometimes omitted by

builders in their tender submissions resulting in non- complying tenders.

Design & Const ruct ion Specificat ion

Michael Niet schke

Site w e works an and d drai ainag age e

 All SAHT building contracts

include site works

 Avoid drowned or sealed storm

water systems and pumps

 Rainwater tanks plumbed to WC

cistern using gravity feed with mains backup

 1

.0 metre wide perimeter paving and width maintained at fixed items like hot water units.

Design & Const ruct ion Specificat ion

Michael Niet schke

Boun

• undary Fenc

ncing ng

 Contractual requirement that fencing

notices be issued by the Contractor to the legal owner of the land

 Allow to remove and replace existing

boundary fences with new

 Build retaining walls wholly within

SAHT property

 Zero tolerance for boundary

encroachments

Design & Const ruct ion Specificat ion

Michael Niet schke

Surve veyi ying Req equirem ements

 Builder is responsible for

maintaining survey marks

 As Constructed identification surveys

will be required at or prior to handover of properties

 As Constructed services (sewer,

water, stormwater, electrical, gas, telstra) plans will be required for all group sites

Univer ersal al Housing Des esign R Req equirem ements

 Circulation spaces

Design & Const ruct ion Specificat ion

Michael Niet schke

Un Universal Ho Housing Des esign R Req equirem ements

 stepless entry  finished floor surface

falls

 Shower area between

1 :50 and 1 :60

 Other wet areas

between 1 :80 and 1 :1 00

Design & Const ruct ion Specificat ion

Michael Niet schke

Sw Swing Door

• or Clear

earan ances es

Design & Const ruct ion Specificat ion

Michael Niet schke

Phillip McDonnell

Const ruct ion Coordinat or

Univer ersal al Housing Des esign R Req equirem ements

 Stepless entry

Delivery of Housing

Phillip McDonnell

Univer ersal al Housing Des esign R Req equirem ements

 Stepless entry

Delivery of Housing

Phillip McDonnell

Hot t Wate ter U Units ts supply and install a tempering valve.

Delivery of Housing

Phillip McDonnell

Man andat atory N Notificat ation Stag ages es of Inspec ection

 Footings  G

round Floor

 Wall & Roof Framing  First Floor Framing  Party Walls  First (1

st) Fix Plumbing, G

as & Electrical

 Wet Areas – Waterproofing

Delivery of Housing

Phillip McDonnell

 Perimeter Paving  Gas Test  Practical Completion (Hand

Over)

Prac actical al Complet etion R Req equirements

 Survey Works  As Constructed Drawings – Services, FFL’s  Certification – COC’s, Structural, Occupancy, Engineers Footings &

Stormwater

 Appliances – Manuals, Warranties  Finishes & Materials Schedules  Builders Statement & Dilapidation Reports

Delivery of Housing

Phillip McDonnell

Samant ha Wilson

Training & Employment Init iat ives Manager

Works Program

Sam Wilson Today’s overview

 What is the Works Program?  How it works for you as a

contractor?

 What’s in it for our contractors?  Testimonials  Apprenticeships

Works Program

Sam Wilson What is t he Works Program

Started in Playford Alive – July 2008 Currently delivered in six major development projects. Expanded to ROSAS, 1000 Homes in 1000 Days and Better Neighbourhoods Program in 2016. Uses state government infrastructure works and land sales to create economic

• pportunities for local people.

Works Program

Sam Wilson

The he W Wor

• rks P

Prog

• gram d

deli livery s stra rategy connecting l local p l people le:

Pre-employment training programs with registered training organisations and local employers. Live training site programs on Renewal SA land

• r live training site projects within the local

community. Paid employment and unpaid work experience

• pportunities in Renewal SA-managed contracts.

Works Program

Sam Wilson

Who ar are o e our p par articipan ants? Local high school students University students Early/recent school leavers Job seekers Redundant workers Live Training Site Program graduates

Works Program

Sam Wilson

How t his w orks – Renew al SA Cont ract ors

An Economic Development Commitment with work experience and paid employment positions is included within the RFT These opportunities are established by the Works Program team in consultation with the Project teams and are dependant on the scope and duration of works. During the tender process if interested parties would like more information on the Economic Development clause T&E Manager and Coordinator can discuss this with them.

Once the contract is awarded The Works Program Coordinator:

• Meets with successful contractor to understand their

business requirements and timeframes.

• Coordinates work experience placement for the

contractor:

• Candidates sourced and resumes provided to the

contractor for selection.

• Insurance cover organised for placement and

evidence of any required licences, tickets, qualifications provided. Candidates are sourced from a variety of sources. Work Experience participants can be placed with the successful tenderer’s sub-contractor

Works Program

Sam Wilson What ’s in it for t he cont ract or?

The sourcing, screening and selection of participants is completed for you; Work experience placements help participants and job seekers to recognise and achieve their potential; Contractor able to trial and recruit employees at no cost; and Participation in this social inclusion program provides evidence of the contractor’s commitment to social inclusion for inclusion in future tender proposals.

Jake Wigley, Works Program participant, Certificate II in Civil Construction, working with LCS Landscaping, April 2016.

Works Program

Sam Wilson Test imonials

Jake Cook, Works Program participant, Certificate III Civil Construction Traineeship with T&J Constructions, August 2016.

Works Program

Sam Wilson Apprent iceships

Quest ions

 Why are the tender documents so long and complicated?  Why are many volumes of the guidelines?  Why haven’t I won any tenders?  Why are there long timeframes from tenders being submitted to

advice to builders whether they are successful or unsuccessful?

THANK YOU