BRIEFING SESSION PROJECT MANAGEMENT BID (DOE/005/2016/17) 07 - - PowerPoint PPT Presentation

BRIEFING SESSION PROJECT MANAGEMENT BID (DOE/005/2016/17)

07 February 2017

CONTENT

• NATIONAL SOLAR WATER HEATER PROGRAMME OVERVIEW
• CONCEPTUAL FRAMEWORK – SOCIAL SUB-PROGRAMME
• SOCIAL SUB-PROGRAMME SCOPE
• PROJECT MANAGEMENT SCOPE
• KEY STAKEHOLDERS
• CONTRACTING PROCESS
• NOTEWORTHY POINTS

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NATIONAL SOLAR WATER HEATER PROGRAMME OVERVIEW

NSWHP

Social

Fully subsidised SWHs

Load Reduction

Partially subsidised SWHs

Repair & Replace

Fully subsidised repairs or replacements

Supplier1 Suppliern

Supply Installation

Delivery Storage Scheduling Munic1 Municm

Supply Agreement Framework Agreement (DoRA type)

Verification

(Independent) Installation + Life Cycle

Local Installers Install Co1

Placement Agreement

Identified Areas Social Facilitation

• Tech. Feasibility
• Stand exists
• Structure type
• Water available
• Water quality

Assurance Trainees Accreditation Training Agents

….. ….. ….. .

Governance Support Assurance Flow of goods Verification

(SABS) (Construction SETA DoL DHET)

2 1

SMME Support (e.g. SBD, IDC) Technical Support (e.g. GIZ, Danish)

Installation Agreement 5

Install Con

Linked to broader IPP training programme (in overlapping locations)

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Supplier Specific System Training / Accreditation Local Installers Labour Desk / Database

• Includes

Youth, Women, Veterans

DoE

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SWH Systems

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CONCEPTUAL FRAMEWORK – SOCIAL SUB-PROGRAMME

SOCIAL SUB-PROGRAMME SCOPE

• Municipal Collaboration
• Social Facilitation
• Technical Feasibility Assessments
• Manufacturing, Supply and Delivery
• Independent Local Production and Content Verification
• Central Storage
• Recruitment, Selection and Training
• Installation
• Technical Auditing (requires solar-competent plumbers)
• Monitoring and Reporting

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PROJECT MANAGEMENT SCOPE

• Assist the Department with the management of the

SWH social, SWH load reduction and Public Buildings load reduction projects.

• Reporting in accordance with the agreed protocols.
• Department to issue request for quotation (providing

detailed scope for each project) as and when required.

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KEY STAKEHOLDERS

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+ Provinces, local authorities and communities in which installations are located

CONTRACTING PROCESS

A two-stage contracting process Department to:

• issue an open bid (not inclusive of price competition),
• evaluate,
• adjudicate,
• award (empanel successful bidders),
• issue closed requests for quotations (RFQs),
• evaluate,
• adjudicate,
• award,
• contract with the successful bidder(s),
• issue Purchase Order,
• monitor scope execution,
• review deliverables,
• receive and validate invoice(s), and
• pay against the achieved deliverables

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NOTEWORTHY POINTS

• Only submit one set of Standard Bidding Documents.
• BUT submit separate technical proposals per bid sub-programme

(SWH social/SWH load reduction/Public Buildings load reduction).

• Do not reproduce and submit the Terms of Reference.
• Submit all the required supporting and relevant evidence.
• Responses should stick to the Evaluation Criteria.

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