Board of Trustees October 15, 2013 Annual Presidential Evaluation - PowerPoint PPT Presentation

University of North Florida Board of Trustees October 15, 2013 Annual Presidential Evaluation – ~8:30 a.m.  Workshop – ~9:45 a.m.  Student Life and Facilities Committee – ~10:45 a.m.   Academic Affairs Committee – ~12:15 p.m. Finance and Audit Committee – ~12:15 p.m.  Board of Trustees Plenary Session – ~1:00 p.m.  Complete Document

Presidential Evaluation Osprey Commons, Talon Room ~8:30 am .

Workshop Osprey Commons, Talon Room ~9:45 am

Workshop  Welcome  Approve Minutes, March 19, 2013

Mini-Master Plan for Athletics  The impetus behind the Athletics Master Plan was to preliminarily investigate multiple campus locations which could support a football stadium and determine what existing facilities may need to relocate or be rebuilt.  Since the earliest that the University could support a football program would likely be year 2025 or later, the University’s new charge was to develop a master plan for all of the University’s athletic facilities.  The end result of this study was the development of a five-phase Athletics Master Plan.  The University’s goals with this master plan are to centralize the University’s athletic facilities, accommodate future growth, the eventual development of a football program, and provide new opportunities for the student body.  Finally, it will allow the university to further compete both regionally and nationally in the recruitment of student-athletes.

Student Life and Facilities Committee Osprey Commons, Talon Room ~10:30 am

Student Life and Facilities Committee  Call to Order  Approve Minutes, June 11, 2013  Open Comments

Student Life and Facilities Committee Fall 2013 Quarterly Data Report  Enrollment comparisons  Regional outlook  A decade of change  FTIC enrollment goals  Financial aid by type  Bright Futures trends

Student Life and Facilities Committee Capital Projects Report  The Board authorized the President or his designee to approve change orders in the name of the Board for pre-established amounts. Approvals are for the purpose of expediting the work in progress and are to be reported to the Board and entered into its official minutes.  Repurpose Aquatics Center – three consultants have been shortlisted for interviews  Skinner-Jones Hall North and South Renovation  Elevated Parking Deck: Reviewing feasibility to increase spaces for housing students and commuters  Update on purchase of East Park Property

Change Orders May 24 to September 27, 2013 ($850,000) Housing Club House & Pool Facility – owner direct purchases ($10,311) Chick-Fil-A $16,498 Soccer Field Drainage Improvements $76,369 Osprey Fire Sprinkler and Lighting Renovation $246,573 MOCA Phase II Envelope – West and North Elevation Window Replacement $22,031 Housing Stairway Repair $8,737 Herbert University Center Roofing and Water Intrusion Repairs In accordance with the provisions of s. 1013.48, F.S., approving change orders in the name of the UNF Board of Trustees for amounts not exceeding $100,000 in accordance with the provisions of the UNF Board of Trustees delegation of authority approved January 26, 2006. All such approvals shall be for the purpose of expediting the work in progress and shall be exercised in accordance with the University President’s further delegation of ch ange order approval authority to the Office of Administration and Finance. Change orders for an amount exceeding $100,000 may be made by the President or designee after consultation and approval of the chair of the Finance and Audit Committee. Change orders exceeding $1 million require the prior approval of the Finance and Audit Committee. All change orders shall be reported to the Board and entered in to the official minutes as soon as practicable at a regular meeting of the Board.

Student Life and Facilities Committee Transformational Learning Opportunities  Provost Traynham will introduce these two students and invite them to share their experiences with a UNF Transformational Learning Opportunity Brandon Little, Transportation and Logistics  Sakwabo Williams, International Business 

Academic Affairs Committee Osprey Commons, Room 3108 ~12:15 p.m.

Academic Affairs Committee  Call to Order  Approve Minutes, June 11, 2013  Open Comments

Academic Affairs Committee Approve Amendments to Regulation Admissions for Transfer Students (Undergraduate)  Bind the university’s existing practice to this regulation and to the Selective Admissions Procedure

Academic Affairs Committee International Business Flagship Program  Dr. Jeff Michelman, Director of the International Business Flagship Program  Achievements of the program  Goals for the program

Academic Affairs Committee New Faculty Hires  Provost Traynham will present recent administrative and faculty hires

Finance and Audit Committee Osprey Commons, Talon Room ~12:15 p.m.

Finance and Audit Committee  Call to Order  Approval of Minutes, June 11, 2013  Open Comments

Finance and Audit Committee Approve Market-Rate Tuition for the Academic Partnerships’ Contract with UNF  Proposed market-rate of $458.33/credit hour for the following graduate programs  M.Ed. In Exceptional Student Education  M.S. in Nutrition  Doctor of Nursing Practice  Requires Board of Governors approval  UNF tuition for graduate program is $408.10 for in-state and $932.61 for out-of-state

Finance and Audit Committee Approve a New Percentage Structure for the Collegiate License Plate Revenue  Receive $40,000 - $42,000 from license plate revenue  Current allocation is 70% scholarships and 30% fundraising  Redirect 12% of the fundraising portion of the license plate revenue to academic enhancement. New allocation would be 70% scholarships, 18% fundraising and 12% academic enhancements  The 12% would provide $5,000 for Foundation board initiatives  Requires Board of Governors approval

Finance and Audit Committee Approve Amendment to Regulation Payment of Tuition and Fees  Payment of Tuition and Fees Current regulation allows for a half-and-half  payment plans Proposed changes will allow for multiple payment  plans Currently we allow 3 payments 

Finance and Audit Committee Approve Amendments to Regulation Schedule of Tuition and Fees  Presented as an emergency regulation at the June BOT meeting  Now coming to the BOT (with no changes) through the standard promulgation process

Finance and Audit Committee Approve Regulation Repeal Purchasing Program Overview  Repeal Current Purchasing Regulation

Finance and Audit Committee Approve a New Regulation Purchasing Program  Establish a new regulation that is in accordance with recently adopted BOG purchasing regulation  To set forth a competitive solicitation threshold of no greater than $75,000 UNF’s prior regulation was no greater than $50,000   To include language to grant preferences for Florida-based vendors when awarding of contracts by competitive solicitation for personal property and printing

Finance and Audit Committee Approve Regulation Repeal Purchasing – Notice and Protest Procedures  Repeal Current Regulation on Purchasing – Notice and Protest Procedures

Finance and Audit Committee Approve a New Regulation Notice and Protest Procedures for Protests Related to a University Contract Procurement Process  To set forth an exclusive set of procedures to apply to protests that arise from all university contract procurement

Finance and Audit Committee Approve Amendments to Regulation Purchasing Program Bonding Requirements  To allow the university to coincide with the recently amended BOG regulation on bonding requirements  Minor wording changes

Finance and Audit Committee Approve Audit Charter Office of Internal Auditing  Review and re-ratification of the charter for the Office of Internal Auditing Charter describes authority, roles and responsibilities  of the Office of Internal Auditing No changes to charter from previous year 

Finance and Audit Committee Approve Audit Plan Office of Internal Auditing  Review and approve the Office of Internal Auditing Audit Plan Personnel  Plan based on staffing level of 67% of authorized capacity • • Additional staff during the year will require plan adjustment  Projects Committed to auditing some fee funded areas • • 3 year plan Flexibility for adjustment as needed •

Finance and Audit Committee Approve Audit Charter Finance and Audit Committee  Review and re-ratification of the charter for the Finance and Audit Committee Charter describes authority, roles and responsibilities  of the Finance and Audit Committee No changes to charter from previous year 

Finance and Audit Committee Annual Report on DSO Audit UNF Foundation, Inc.  Unqualified Opinion  No Audit Adjustments  Passed on recording one audit difference: understatement of Morgan Creek investments at 6/30/13 based on final valuations $363,473  Endowment as of 6/30/13 was $83.5 million