Board of Trustees October 15, 2013 Annual Presidential Evaluation - - PowerPoint PPT Presentation

University of North Florida Board of Trustees October 15, 2013

 Annual Presidential Evaluation – ~8:30 a.m.  Workshop – ~9:45 a.m.  Student Life and Facilities Committee – ~10:45 a.m.  Academic Affairs Committee – ~12:15 p.m.  Finance and Audit Committee – ~12:15 p.m.  Board of Trustees Plenary Session – ~1:00 p.m.

Complete Document

Presidential Evaluation

Osprey Commons, Talon Room ~8:30 am.

Workshop

Osprey Commons, Talon Room ~9:45 am

Workshop

Welcome Approve Minutes, March 19, 2013

• The impetus behind the Athletics Master Plan was to preliminarily investigate multiple campus

locations which could support a football stadium and determine what existing facilities may need to relocate or be rebuilt.

• Since the earliest that the University could support a football program would likely be year 2025 or

later, the University’s new charge was to develop a master plan for all of the University’s athletic facilities.

• The end result of this study was the development of a five-phase Athletics Master Plan.
• The University’s goals with this master plan are to centralize the University’s athletic facilities,

accommodate future growth, the eventual development of a football program, and provide new

• pportunities for the student body.
• Finally, it will allow the university to further compete both regionally and nationally in the

recruitment of student-athletes.

Mini-Master Plan for Athletics

Student Life and Facilities Committee Osprey Commons, Talon Room ~10:30 am

Student Life and Facilities Committee

Call to Order Approve Minutes, June 11, 2013 Open Comments

Student Life and Facilities Committee

Fall 2013 Quarterly Data Report

 Enrollment comparisons  Regional outlook  A decade of change  FTIC enrollment goals  Financial aid by type  Bright Futures trends

Student Life and Facilities Committee

Capital Projects Report

 The Board authorized the President or his designee to approve change orders in the name

• f the Board for pre-established amounts. Approvals are for the purpose of expediting the

work in progress and are to be reported to the Board and entered into its official minutes.  Repurpose Aquatics Center – three consultants have been shortlisted for interviews  Skinner-Jones Hall North and South Renovation  Elevated Parking Deck: Reviewing feasibility to increase spaces for housing students and commuters  Update on purchase of East Park Property

Change Orders May 24 to September 27, 2013

In accordance with the provisions of s. 1013.48, F.S., approving change orders in the name of the UNF Board of Trustees for amounts not exceeding $100,000 in accordance with the provisions of the UNF Board of Trustees delegation of authority approved January 26, 2006. All such approvals shall be for the purpose of expediting the work in progress and shall be exercised in accordance with the University President’s further delegation of change order approval authority to the Office of Administration and Finance. Change orders for an amount exceeding $100,000 may be made by the President or designee after consultation and approval of the chair of the Finance and Audit Committee. Change orders exceeding $1 million require the prior approval of the Finance and Audit Committee. All change orders shall be reported to the Board and entered in to the official minutes as soon as practicable at a regular meeting of the Board.

Housing Club House & Pool Facility – owner direct purchases ($850,000) Chick-Fil-A ($10,311) Soccer Field Drainage Improvements $16,498 Osprey Fire Sprinkler and Lighting Renovation $76,369 MOCA Phase II Envelope – West and North Elevation Window Replacement $246,573 Housing Stairway Repair $22,031 Herbert University Center Roofing and Water Intrusion Repairs $8,737

Student Life and Facilities Committee

Transformational Learning Opportunities

 Provost Traynham will introduce these two students and invite them to share their experiences with a UNF Transformational Learning Opportunity

• Brandon Little, Transportation and Logistics
• Sakwabo Williams, International Business

Academic Affairs Committee Osprey Commons, Room 3108 ~12:15 p.m.

Academic Affairs Committee

Call to Order Approve Minutes, June 11, 2013 Open Comments

Academic Affairs Committee

Approve Amendments to Regulation Admissions for Transfer Students (Undergraduate)

 Bind the university’s existing practice to this regulation and to the Selective Admissions Procedure

Academic Affairs Committee

International Business Flagship Program

 Dr. Jeff Michelman, Director of the International Business Flagship Program

• Achievements of the program
• Goals for the program

Academic Affairs Committee

New Faculty Hires

 Provost Traynham will present recent administrative and faculty hires

Finance and Audit Committee

Osprey Commons, Talon Room ~12:15 p.m.

Finance and Audit Committee

Call to Order Approval of Minutes, June 11, 2013 Open Comments

Finance and Audit Committee

Approve Market-Rate Tuition for the Academic Partnerships’ Contract with UNF

 Proposed market-rate of $458.33/credit hour for the following graduate programs

• M.Ed. In Exceptional Student Education
• M.S. in Nutrition
• Doctor of Nursing Practice

 Requires Board of Governors approval  UNF tuition for graduate program is $408.10 for in-state and $932.61 for

• ut-of-state

Finance and Audit Committee

Approve a New Percentage Structure for the Collegiate License Plate Revenue

 Receive $40,000 - $42,000 from license plate revenue  Current allocation is 70% scholarships and 30% fundraising  Redirect 12% of the fundraising portion of the license plate revenue to academic enhancement. New allocation would be 70% scholarships, 18% fundraising and 12% academic enhancements  The 12% would provide $5,000 for Foundation board initiatives  Requires Board of Governors approval

Finance and Audit Committee

Approve Amendment to Regulation Payment of Tuition and Fees

 Payment of Tuition and Fees

• Current regulation allows for a half-and-half

payment plans

• Proposed changes will allow for multiple payment

plans

• Currently we allow 3 payments

Finance and Audit Committee

Approve Amendments to Regulation Schedule of Tuition and Fees

 Presented as an emergency regulation at the June BOT meeting  Now coming to the BOT (with no changes) through the standard promulgation process

Finance and Audit Committee

Approve Regulation Repeal Purchasing Program Overview

 Repeal Current Purchasing Regulation

Finance and Audit Committee

Approve a New Regulation Purchasing Program

 Establish a new regulation that is in accordance with recently adopted BOG purchasing regulation  To set forth a competitive solicitation threshold of no greater than $75,000

• UNF’s prior regulation was no greater than $50,000

 To include language to grant preferences for Florida-based vendors when awarding of contracts by competitive solicitation for personal property and printing

Finance and Audit Committee

Approve Regulation Repeal Purchasing – Notice and Protest Procedures

 Repeal Current Regulation on Purchasing – Notice and Protest Procedures

Finance and Audit Committee

Approve a New Regulation Notice and Protest Procedures for Protests Related to a University Contract Procurement Process

 To set forth an exclusive set of procedures to apply to protests that arise from all university contract procurement

Finance and Audit Committee

Approve Amendments to Regulation Purchasing Program Bonding Requirements

 To allow the university to coincide with the recently amended BOG regulation on bonding requirements  Minor wording changes

Finance and Audit Committee

Approve Audit Charter Office of Internal Auditing

 Review and re-ratification of the charter for the Office of Internal Auditing

• Charter describes authority, roles and responsibilities
• f the Office of Internal Auditing
• No changes to charter from previous year

Finance and Audit Committee

Approve Audit Plan Office of Internal Auditing

 Review and approve the Office of Internal Auditing Audit Plan

• Personnel
• Plan based on staffing level of 67% of authorized capacity
• Additional staff during the year will require plan adjustment
• Projects
• Committed to auditing some fee funded areas
• 3 year plan
• Flexibility for adjustment as needed

Finance and Audit Committee

Approve Audit Charter Finance and Audit Committee

 Review and re-ratification of the charter for the Finance and Audit Committee

• Charter describes authority, roles and responsibilities
• f the Finance and Audit Committee
• No changes to charter from previous year

Finance and Audit Committee

Annual Report on DSO Audit UNF Foundation, Inc.

Unqualified Opinion No Audit Adjustments Passed on recording one audit difference: understatement of Morgan Creek investments at 6/30/13 based on final valuations $363,473 Endowment as of 6/30/13 was $83.5 million

Finance and Audit Committee

Annual Report on DSO Audit UNF Training & Services Institute, Inc.

 Unqualified Opinion  One audit adjustment: properly state lease income and interest expense related to the ADT building $52,505  Passed on recording audit difference: Accrued rent income (6/10/13- 6/30/13) $47,731  IPTM net income at 6/30/13 was $113,850

Finance and Audit Committee

Annual Report on DSO Audit UNF Financing Corporation, Inc.

 Unqualified Opinion  One audit adjustment: reclassification of lease receipts from interest income to lease revenue $479,131  Passed on recording audit difference: reclassification of bond premium liability from non-current to current liabilities $127,241

Finance and Audit Committee

Annual Report on DSO Audit MOCA, Jacksonville

 Unqualified Opinion  No Audit Adjustments  Passed on one audit difference: deferred contribution revenue $56,422  UNF contribution to MOCA above the original budget was $157,000

Finance and Audit Committee

Annual Report DSO Form 990’s

 UNF Foundation, Inc.  UNF Training & Services Institute, Inc.  UNF Financing Corporation, Inc.  MOCA, Jacksonville

Finance and Audit Committee

Annual Report Accounts Receivable Write-Offs

 Accounts Receivable write-offs or uncollectible accounts under $10,000  Write-offs are for financial statement purposes only  For the registration fees write-off, the number of students increased by 14% (398 for FY12 to 454 for FY13); however the average dollar value of the write-

• ff increased by 67% ($495.64 for FY12 to $826.21)

Finance and Audit Committee

Annual Report Accounts Receivable Write-Offs

Category Title 6/30/2013 6/30/2012 6/30/2011 6/30/2010 1 Registration Fees $212,606.56 $64,308.50 $83,924.90 $64,275.83 2 Parking (Fees + T2 Receivable) 89,607.63 (132,908.72) 171,509.09 232,866.69 3 Student Residences – Damages & Electric Charges 85,011.99 65,464.18 41,757.53 46,052.91 4 Return Check Charges & Other Receivables 2,004.14 371.67 3,303.05 3,395.75 5 Financial Aid Reversal (Bright Future, TIV, etc.) 66,491.70 41,845.85 68,497.16 68,412.78 6 Auxiliary – Miscellaneous Receivables (Library Fines, Child Development, Stud-University/Athletic, Bookstore, Lab Fees, Programs (ELP, EPI) etc.) 44,682.88 14,858.52 9,049.97 10,585.71 Total Write Offs $500,404.90 $53,940.00 $378,041.70 $425,589.67

Finance and Audit Committee

Annual Report Office of Internal Auditing

 Report on 2013 Office of Internal Auditing Annual Report

• Personnel
• Operated at 33% of capacity for two-thirds of the year
• Significant time recruiting
• Projects
• Conducted more shorter, non-audit engagements
• Mandatory Annual Disclosures
• Independence, non-conformance and management’s

acceptance of risk

Finance and Audit Committee

Quarterly Report Office of Internal Auditing

 Report on activities for the Office of Internal Auditing

• Personnel
• Staffed at 100% capacity
• Entry-level positions, appropriate development is critical
• Attended university-specific audit training
• Projects
• Fee audit in process
• Data analysis initiative has begun
• No hotline activity
• Following up on outstanding items
• Other
• Staff additions will result in plan update
• Compliance collaboration

Finance and Audit Committee

Quarterly Report UNF Budget  Educational & General Budget Report  Educational & General Budget Status Report  Auxiliary Status Report

Educational & General Budget Report

IVERSITY OF NORTH FLORIDA

Educational & General (E&G)

Budget Report - FY 2012-13 (Final)

2012-13

• ---- E

xpended to 6/30/13 ------ Budget ($) Amount ($) %

President's Unit:

All Units (including President's Office, General 4,348,179 4,222,080 97.10% Counsel, Govt'l Relations and Internal Audit)

Administration & Finance:

Plant Operation & Maintenance: 17,420,973 15,269,517 87.65% Other Administrative Support 10,894,799 10,273,025 94.29% 28,315,772 25,542,542 90.21%

Institutional Advancement:

3,023,593 2,813,954 93.07%

Student Affairs:

5,479,574 5,323,344 97.15%

Academic Affairs:

Administration & Centers 22,402,694 21,662,458 96.70% College of Arts & Sciences 29,901,112 29,761,516 99.53% Coggin College of Business 11,276,359 11,223,090 99.53% College of Education 8,189,446 8,088,857 98.77% College of Health 9,272,212 9,127,452 98.44% College of Science & Engineering 6,909,732 6,709,115 97.10% 87,951,555 86,572,488 98.43%

Reserves & Central Admin. Expenditures:

1,972,310 1,152,656 58.44%

Total

$131,090,983 $125,627,064 95.83%

Educational & General Budget Report

 As of June 30, 95.83% of the total budget was expended.  As forecasted, the Four Major Divisions expended between 90% and 98.5% of their budgets.  Since infrastructure dollars are minimal from the State, Physical Facilities saved approximately $2.0 million on utilities and other expenses to help pay for building envelope issues in fiscal year 13-14.  Divisional budgets had remaining dollars of approximately$1.0 million in salary savings and $350 thousand in operational expense savings. These salary savings are a net of $1.6 million that was spent on summer school.  As anticipated the amount of monies in Central Reserves were not fully expended

• Unspent Central Reserves at the end of the year was $800 thousand. These

savings are from utilizing excess carry forward monies instead of general revenue, annual leave payout, health insurance adjustment and various other reserves.

Educational & General Budget Report

UNIVERSITY OF NORTH FLORIDA

E&G Budget Report - Period Ending September 30, 2013

2013-14

• -- E

xpended to 9/30/13 ---

• Projected E

xpenditures - Budget ($) Amount ($) % Amount ($) % 1: President's Unit: All Units (including President's Office, General 5,663,227 1,403,432 24.8% 5,600,000 98.9% Counsel, Govt'l Relations and Internal Audit) 2: Administration & Finance: Plant Operation & Maintenance 17,441,731 3,875,426 22.2% 17,100,000 98.0% Other Administration Support 11,439,234 3,219,863 28.1% 11,275,000 98.6% 28,880,965 7,095,289 24.6% 28,375,000 98.2% 3: Institutional Advancement: 2,501,936 530,597 21.2% 2,450,000 97.9% 4: Student Affairs: 5,660,634 1,352,452 23.9% 5,600,000 98.9% 5: Academic Affairs: Administration & Centers 29,847,472 5,724,208 19.2% 29,650,000 99.3% College of Arts & Sciences 28,769,213 6,836,156 23.8% 28,680,000 99.7% Coggin College of Business 10,633,821 2,731,404 25.7% 10,580,000 99.5% College of Education 7,591,639 1,846,062 24.3% 7,525,000 99.1% College of Health 8,408,597 2,294,400 27.3% 8,350,000 99.3% College of Science & Engineering 6,705,146 1,589,412 23.7% 6,655,000 99.3% 91,955,888 21,021,642 22.9% 91,440,000 99.4% 6: Reserves & Central Admin. Expenditures: 9,383,527 1,406,217 15.0% 6,550,000 69.8%

Total

144,046,177 $32,809,629 22.8% $140,015,000 97.2%

Educational & General Budget Report

As of September 30, only 22.8% of the total budget is expended compared to 25% of the year completed. The Divisions have expended between 21% and 25% of their funds. Administration and Finance Administration Support is 28% expended due to higher upfront expenditures for Information Technology software licenses and currency. It is anticipated that as in prior years, all salary savings will be returned to central reserves. The salary savings are still reflected in the Division’s budgets. The Administration and Centers budget for Academic Affairs includes monies that are held centrally for summer school, adjunct overload and research grants.

Auxiliary Status Report

Beginning Total Available Current YTD Budget Yr End Activity Fund Balance Budget Revenue YTD % Budget Expend YTD % Budgeted Transfers YTD Fund Bal. Reserves Fund Bal. Activity Activity Student Government 1,817,268 4,214,760 4,175,108 99% 4,528,852 3,996,191 88% 524,159 524,159 1,472,026 1,193,295 278,731 (345,242) (838,251) Student Union 1,969,214 1,760,880 1,742,042 99% 1,727,244 1,491,111 86% 287,300 287,690 1,932,455

• 1,932,455

(36,759) (253,664) Student Life & Services 178,617 2,125,920 2,105,808 99% 2,265,920 2,102,062 93%

• 182,363
• 182,363

3,746 (140,000) Student Wellness Center 917,553 1,238,958 1,187,258 96% 1,524 1,483 97% 1,027,645 953,460 1,149,868 500,000 649,868 232,315 209,789 Child Development Center 370,846 527,180 484,430 92% 525,982 445,090 85%

• 410,186

325,152 85,034 39,340 1,198 Student Health Services 869,700 1,411,490 1,364,285 97% 1,411,490 1,251,345 89% 50,000 932,640 709,860 222,780 62,940

• Health Promotions

213,322 437,835 426,793 97% 557,835 480,421 86%

• 159,694

118,500 41,194 (53,628) (120,000) Counseling Center 540,309 1,164,002 1,142,694 98% 1,242,002 1,092,823 88% 50,000 540,180 180,000 360,180 (129) (78,000) Bookstore 123,966 662,133 702,129 106% 209,096 127,655 61% 578,711 483,115 215,325 100,000 115,325 91,359 (125,674) Printing & Duplicating 266,061 555,169 555,676 100% 568,675 535,169 94% 4,494 282,074 180,000 102,074 16,013 (13,506) Food Service 265,153 553,064 616,042 111% 659,649 441,476 67% 43,415 142,892 296,827 100,000 196,827 31,674 (150,000) Telephone Services 585,569 1,006,138 1,020,334 101% 1,082,470 858,664 79%

• 747,239

350,000 397,239 161,670 (76,332) University Parking 11,881,972 3,500,000 3,786,564 108% 2,691,311 2,122,933 79% 900,000 336,926 13,208,677 11,766,500 1,442,177 1,326,705 (91,311) Transportation 5,881 1,723,538 1,721,968 100% 1,665,538 1,493,286 90% 58,000 48,685 185,878

• 185,878

179,997

• Admin Overhead Expenditures

58,097

• 0%

3,092,337 2,789,674 90% (3,092,337) (2,731,577)

• (58,097)
• University Center

304,422 1,805,000 1,807,512 100% 1,835,000 1,741,495 95% 30,000 30,000 340,439 225,000 115,439 36,017 (60,000) English Language Progam 572,789 1,337,557 1,145,649 86% 1,413,295 1,232,317 87% 150,000 154,856 331,265 331,265

• (241,524)

(225,738) Housing 12,846,854 18,045,298 17,669,905 98% 17,722,388 15,398,594 87% 6,910,462 1,588,246 13,529,919 6,050,000 7,479,919 683,065 (6,587,552) Technology Fee 365,917 2,130,920 2,106,145 99% 2,417,522 2,352,192 97%

• 119,870
• 119,870

(246,047) (286,602) Distance Learning 451,421 998,188 1,386,658 139% 1,629,341 1,460,538 90% 10,000 10,000 367,541 50,000 317,541 (83,880) (641,153) FIE Academic Services 289,466 378,121 427,159 113% 434,114 334,402 77%

• 382,223

275,000 107,223 92,757 (55,993) Athletics 69,859 8,134,895 8,081,852 99% 8,270,403 8,040,773 97% (88,591) (42,420) 153,358

• 153,358

83,499 (46,917) Cont Ed Non-Credit 41,533 2,991,001 2,642,089 88% 2,943,085 2,759,909 94%

• (76,287)
• (76,287)

(117,820) 47,916 Fine Arts Center 128,907 634,000 828,564 131% 665,429 677,870 102%

• 279,601

100,000 179,601 150,694 (31,429) Administrative OH 2,928,676 3,540,000 3,845,023 109%

• 0%

3,704,732 5,267,456 1,506,243

• 1,506,243

(1,422,433) (164,732) General 727,870 125,000 6,255 5%

• 0%

(50,000) (150,000) 884,125

• 884,125

156,255 175,000 Other Auxiliaries 5,631,426 5,390,071 5,448,807 101% 7,877,456 6,112,624 78% (618,456) (614,468) 5,582,077 932,563 4,649,514 (49,349) (1,862,913) TOTAL 44,422,668 66,391,118 66,426,749 100% 67,437,958 59,340,097 88% 10,375,040 6,393,514 45,115,806 23,487,135 21,628,671 693,138 (11,415,864) Revenue Expenditures Transfers

Treasurer’s Report

UNF Board of Trustees Plenary Session Osprey Commons, Talon Room ~1:00 pm

• sprey

2013

Campus Map

Board of Trustees Plenary Session  Call to Order  Chair’s Report  President’s Report  Open Comments

Board of Trustees Plenary Session

• Minutes (1) June 11, 2013 Special Meeting, (2) June 11, 2013 Plenary Session, (3) June 25, 2013

Special Meeting, and (4) September 10, 2013 Special Business Meeting)

• Approval of Amendments to a Regulation – 2.0382R Admissions Transfer Students (Undergraduate)
• Market-Rate Tuition for the Academic Partnerships’ Contract with UNF
• Approval of a New Percentage Structure for the Collegiate License Plate Revenue
• Approval of Amendments to a Regulation – 11.0030R Payment of Tuition and Fees
• Approval of Amendments to a Regulation – 11.0010R Schedule of Tuition and Fees
• Approval to Repeal a Regulation – 13.0010R Purchasing Program Overview
• Approval of a New Regulation – 13.0010iR Purchasing Program
• Approval to Repeal a Regulation – 13.0020R Purchasing – Notice and Protest Procedures
• Approval of Amendments to a Regulation – 13.0030R Purchasing Program Bonding Requirements
• Audit Charter for the Office of Internal Auditing
• Audit Charter for the Finance and Audit Committee
• Approval of the Office of Internal Auditing Audit Plan

Consent Agenda

Board of Trustees Plenary Session

Reports Student Life and Facilities Committee

 Fall 2013 Quarterly Data Report  Capital Projects Quarterly Report and Change Orders  Presentation on Transformational Learning Opportunities

Data Report Capital Project

Board of Trustees Plenary Session

Reports Academic Affairs Committee

 International Business Flagship Program  New Faculty Hires

New Faculty

Board of Trustees Plenary Session

Reports Finance and Audit Committee

 Direct Support Organizations Audits and Form 990’s  Accounts Receivable Write-Offs  Office of Internal Auditing – Annual Report  Office of Internal Auditing – Quarterly Report  Quarterly Budget Report  Treasurer’s Report

DSO Form 990 Accounts Receivabl e OIA Annual Report OIA Quarterly Report Quarterly Budget Report Treasurers Report

Board of Trustees Plenary Session

Report Board of Trustees

 Litigation Update