Balancing the 2015-2016 Operating Budget Ward Forum Presentation - - PowerPoint PPT Presentation
Balancing the 2015-2016 Operating Budget Ward Forum Presentation Introduction Introduction of staff Brief outline of presentation TDSB Profile Operating versus Capital Budgets Operating Expenditure School Budgets and
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Provincial grants = $2.8B Other revenues = $0.3B
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plan for the board, supporting student learning and board
retrofitting school facilities.
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the 2015-16 school year.
for well in advance of the start of the school year.
171,000 172,000 173,000 174,000 09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 65,000 70,000 75,000 80,000 85,000 90,000 Elementary Secondary Secondary Elementary
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Elementary 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 Kindergarten 34,382 35,153 36,149 36,513 36,124 36,075 36,089 36,259 Grades 1 to 3 51,465 51,864 52,579 53,127 53,992 54,348 54,281 53,981 Grades 4 to 8 86,464 84,793 83,748 82,603 82,213 81,362 81,640 82,445 International Students 177 164 136 103 136 128 128 128 Total 172,488 171,974 172,611 172,346 172,465 171,913 172,137 172,812 Year over Year Change in Enrolment (514) 638 (266) 120 (552) 224 675 Changes in %
0.37%
0.07%
0.13% 0.39% Note: FDK program start in 2010-2011 and completely implemented by 2014-2015
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2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 Regular Day School 84,473 84,506 82,967 80,444 76,219 73,312 71,389 69,845 High Credit 548 338 338 338 Students over 21 216 214 156 146 118 131 120 102 International Students 806 923 1,019 1,132 1,134 1,272 1,272 1,272 Total 85,496 85,642 84,142 81,721 78,019 75,054 73,119 71,557 Year over Year Change in Enrolment 147 (1,501) (2,420) (3,702) (2,965) (1,935) (1,561) Changes in % 0.17%
Note: Ministry High Credit funding change started in 2013-2014
Operating Expenditure Plan by Ministry Defined Categories
Instruction $9,949pp or 79.3% Administration $342 pp or, 2.7% Transportation $223pp or 1.8% School Operation $1,749 pp or 13.9% Renewal $82 pp or 0.7% Other non-operating $15pp or 0.1% Debt Service Cost $186pp or 1.5%
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Notes: Dollar amounts represent the expenditures on a per pupil basis. School Operation includes building amortization.
Supplies & Services $1,395pp or 11% Utilities $293pp or 2% Transportation $222pp or 2% Renewal $87pp or, 1% Debt Service Cost $185pp or, 2% Teacher Costs, $6,645pp or 53% School Operations $2,369pp or 19% School Office, $767pp or 6% Administration, $273pp or 2% Continuing Education $309pp or 2% Staff Costs $10,364pp or 83%
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Note: Dollar amounts represent the expenditures on a per pupil basis.
http://www.tdsb.on.ca/AboutUs/BusinessServices/BudgetsandFinancialStatements/SchoolBudgetAllocations.aspx
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The credit information was obtained from Trillium data, October 31, 2013. A. Enrolment/Staffing Data 1 F.T.E. Enrolment 2 Special Education Teachers 3 Special Needs Weighted Enrolment (Learning Opportunities) 4 French Immersion/Extended Enrolment 5 F.T.E. Enrolment, Grades 6, 7 + 8 B. Course Credit Program Supplement Information 1 Instrumental Music 2 Tech Ed (Special allotments - high tech vs non tech) 3 Arts 4 Family Studies C. Funds Distribution 1 Base School Allotment Elem @ $5,000/school Sec @ $10,000/school Alt Schl on stand alone sites @ $5,000 Add'l Base - FTE <= 200 $5,000; FTE >200<=250 $2,500;FTE >250<=300 $1,500 2.a General Per Pupil Allocation Elem @ $96.5/pupil Sec @ $150.5/pupil 2.b Elem @ $17/pupil Sec @ $26/pupil 3 School Office Per Pupil Allocation ( including Alt Schls) Elem @ $23.5/pupil Sec @ $31.85/pupil 4 Learning Opportunities Grant Elem @ $15/weighted enrolment Sec @ $8/weighted enrolment 5 Student Financial Assistance @ $13/weighted enrolment Sec 6 Program Supplements 6.1 Elem Grade 6, 7 + 8 (excl. JK-6) @ $38/pupil Sec = Course Credit Enrolment X factor as follows: 6.2 Instrumental Music @ $50/credit 6.3 Arts @ $15/credit 6.4 Family Studies @ $30/credit 6.5 Tech Credit, High Tech Schools = $30 - $46.50/credit 6.6 French Imm/Ext @ $15/pupil 6.7 Special Education Allotment per teacher 7 School Council Allocation Elem/Sec @ $1.25/pupil ( Min $300; Max $1,000) 8 Professional Development@ $5/pupil 9 IB Program Elem & JHS $20,000/site Sec (Base $35,000 plus $800 x (FTE Prj # of exam/6 exam per student) in Gr. 11&12 New Sec Site @ $10,000 -address Staff Training & Site Fee 10 Manipulatives Gr 7 to 12 @ $4/pupil 11 Other Special Supplement for Specialized Program Grand Total Library AllocationSchool Budget Model Template 2014-2015
The detailed 2014-2015 School Budget has been developed using the projected enrolment data from Oct. 31, 2014. 12
schools in mid-March. These timelines are necessary in order to provide schools with sufficient time to comply with collective agreements (i.e., school
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School-Based Staffing
allocation for most categories.
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School-Based Staffing
Data Sources
Projected enrolment on October 31 for the upcoming year.
Notes
Ministry of Education funding has a system average class size of 26.0.
Ministry of Education Funding Benchmark 2014-2015
Funded primarily through the Pupil Foundation Allocation.
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School-Based Staffing
Data Sources
Projected enrolment on October 31 for the upcoming year.
Notes
Ministry of Education Funding Benchmark 2014-2015
Funded primarily through the Pupil Foundation Allocation.
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School-Based Staffing
Data Sources
Projected enrolment on October 31 for the upcoming year.
Notes
average class size of 24.5.
class size of 23.24 (which results in additional costs).
Ministry of Education Funding Benchmark 2014-2015
Funded primarily through the Pupil Foundation Allocation.
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School-Based Staffing
Data Sources
Number of students who arrived in Canada within four years and who were born in a non-English speaking country.
Notes
Board Motion directed 75% of the total ESL Grant to be used to for ESL purposes.
Ministry of Education Funding Benchmark 2014-2015
No specific benchmark within language funding allocations.
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School-Based Staffing
Data Sources
Projected enrolment on October 31 for the upcoming school year.
Notes
Board Motion has established a 0.5 base of the allocation at all regular schools.
Ministry of Education Funding Benchmark and Staffing 2014-2015
Ministry of Education Benchmark - 203.5. TDSB Allocation - 234.5.
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School-Based Staffing
Data Sources
Actual grade 7 and 8 enrolment on October 31 for the current school year.
Notes
Family of Schools Superintendents determine the precise scheduling of itinerant guidance within their Family of Schools.
Ministry of Education Funding Benchmark and Staffing 2014-2015
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School-Based Staffing
Data Sources
school year.
Notes
Unique school divisor based upon course types. The TDSB class size for the secondary panel is expected to be 21.6 (which results in additional costs).
Ministry of Education Funding Benchmark 2014-2015
Funding provided to meet Ministry of Education average class size standard of 22:1.
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School-Based Staffing
Data Sources
Number of students who arrived in Canada within four years and who were born in a non-English speaking country.
Notes
Board Motion directed 75% of the total ESL Grant to be used for ESL purposes.
Ministry of Education Funding Benchmark 2014-2015
No specific benchmark within language funding allocations.
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School-Based Staffing
Data Sources Projected average daily enrolment of the upcoming school year. Notes
rounded to the nearest 0.17 or section.
category. Ministry of Education Funding Benchmark and Staffing 2014-2015
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School-Based Staffing
Data Sources Actual enrolment on October 31 for the current school year and Learning Opportunities Index (LOI) Ranking. Notes Allocation requires specific number of 1.0 and 0.5 positions. Ministry of Education Funding Benchmark and Staffing 2014-2015
principals have half-time teaching responsibilities).
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School-Based Staffing
Data Sources Actual number of teachers on October 31 for the current school year. Notes
approved resources designated for school safety. Ministry of Education Funding Benchmark and Staffing 2014-2015
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School-Based Staffing
Data Sources
year.
current school year.
Notes Minimum allocation per regular day school is 1 FTE. Ministry of Education Funding Benchmark 2014-2015
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School-Based Staffing
Data Sources Projected enrolment on October 31 for the upcoming school year. Notes Allocated to kindergarten classes with more than 15 students. Ministry of Education Funding Benchmark and Staffing 2014-2015
taking into account temporary replacement costs included in funding.
costs: 1180.0.
NOTE: Differential in Ministry salary and benefits benchmark and temporary replacement costs are in excess of funding.
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School-Based Staffing
Data Sources Square footage, number of pools, child care centres, permits, portables, legal and operational complexity, and enrolment. Notes Approximately 10% of the allocation is reserved for the replacement pool. Ministry of Education Funding Benchmark 2014-2015 Funded by school operations allocation. No specific benchmark within allocation model.
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School-Based Staffing
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announced changes
funding model or additional funding
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disruption, government policy changes)
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Items Amount (in millions) Revenue Change in GSN revenue due to enrolment $(24.8) Special Education High Needs Amount $(5.0) Administration and Governance Allocation $(0.5) Change in Revenue year over year $(30.3) Expenditure Changes due to enrolment and staffing demographics $(17.3) Other payroll and benefit changes $1.5 Utility increases $2.0 Contingency $5.0 Change in Expenditures $8.8 Projected Financial Position – Surplus/(Deficit) $(21.5)
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(maximum allowed under regulation). Currently the school board charges $22 for one copy and $5 per additional copy. Last year the Board issued approximately 16,000 transcripts to students. The increase of $2 would represent approximately $32,000 of additional revenue to the Board. Below is a listing of what school boards charge for transcripts.
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BOARD ONE COPY ADDITIONAL COPIES Toronto DSB $22.00 $5.00 Toronto CDSB $22.00 $5.00 Durham DSB $10.00 $20.00 up to a maximum Halton DSB $20.00 for two $5.00 Halton CDSB School level not consistent but seems around $10.00 Ottawa Carlton DSB $24.00 $5.00 Peel DSB $20.00 $5.00 Dufferin-Peel CDSB $20.00 graduates prior to September 2009 $5.00 Waterloo DSB $15.00 $5.00 York Catholic $25.00 $5.00 York Region DSB $25.00 $5.00 Kawartha-Pine DSB Does not charge
Authority (TPA) parking lots on school sites that reside in key areas within the downtown core. TPA has indicated that similar operating lots generate substantial revenue on an annual basis. The advantage
available to the TPA and utilize their expertise in managing parking
estimated $100,000 in revenue in the start-up year and would increase in future years. Efforts will be made to ensure the impact to students evening and weekend events are minimized, if possible.
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to provide staff recruitment, curriculum and e-learning services to
bringing additional funds to the board without incurring any significant additional costs.
for approximately $330,000US in consultancy fees to be paid in 3
approximately $200,000.
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the last three year averages has identified approximately $3.5M of
the lesser of the prior year budget or the three year average.
transportation costs between the Toronto District School Board and the Toronto Catholic District School Board will be reviewed to ensure that expenses incurred by the TDSB are reflective of the services delivered to our students. These costs include the home to school, school to school transportation costs, as well as the allocation of costs for administration of the consortium. This has been an ongoing issue but worth investigating for equity and savings.
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maintenance and construction vehicles to improve productivity and scheduling of work. This has resulted in saving in fuel and vehicle maintenance expenses of more than $100,000. Effective scheduling and bundling of work orders has resulted in more ”time on tools” Increased effectiveness of in-house trades staff will reduce the need to use contractors for overflow work
spent on procurement and ensure that TDSB obtains best pricing from vendors through use of SAP procurement contracts
advantage of savings from increased standardization
with full implementation of the Phase 2 Telematics project , additional savings of approximately $1M will be achieved in 2015-2016
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Allocations (HNA) within the Special Education funding. The HNA funding is has been reduced in 2014-2015 by $7.3M. To date the Ministry has not confirmed what the next three years funding reduction will be. As part of the forecast for 2015-2016, staff estimated a further reduction of $5M.
department has reviewed their staffing and recommended changes to reconfigure services to students amounting to $4.5M. These changes will realize the required savings while still maintaining effective student programs.
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assessment of programs to ensure they are staffed according to student enrolment levels while being delivered effectively in order to meet the diverse and evolving needs of our communities. As a result, staffing structures have been amended to provide a more effective and efficient model of support. Beginning in 2015-16, an ESL Site Manager position is being eliminated through attrition. Responsibilities will be shared among all site tenants. Savings anticipated of approximately $0.1M
in revenue net of commissions for 15-16 is projected.
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savings($0.2M).
government for the use of premises as polling stations for the federal
information from the election in 2011, we project approximately $200,000 revenue for the use of our facilities.
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across the Board. The Implementation of system-wide Wi-Fi in classrooms that currently do not have access to wireless networking began in the fall of 2014. CODE funding of 1.8M will be used to allow TDSB to achieve its goal of increasing the number of access points in schools across the district to support TDSB’s EDuTECH Strategy for the modern Digital Classroom.
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Options Amount ($) Transcript Office Fees 32,000 Parking Fees Pilot 100,000 International Partnerships – CIS Vietnam School 200,000 Central Department Operating Budget Reductions 3,500,000 Transportation realignment of costs 1,000,000 Facilities routing and scheduling savings 1,000,000 Special Ed. staffing reduction due to grant reduction 4,500,000 Continued Education Department realignment 100,000 International Visa Student Fees 1,000,000 Outdoor Education Fee increase and cost reductions 800,000 Permit Fees for Federal Election 200,000 Information Technology hardware 1,800,000 Executive Office 200,000 Reinstate Reading Recovery Teachers to prior year level (970,000) Other 100,000 In-Year Savings ($2.9M & Contingency $5.0M) 7,940,000 Total Recommended Savings to Date $21,502,000
Program and Accommodation Plan – April/May
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The Renewal Challenge
Capital funding for growth since 2008-2009: $107.3 M
The Growth Challenge
residential units in process
Development Charges
Annual grant for school renewal: $45.5 M (2014-2015) Grant for School Condition Improvement: $29.4M (2014-2015)
*Ministry of Education FCI ranking: critical = >65%
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Facility Condition Index Projections
ACTUAL
FCI 2014
PROJECTED
FCI 2019*
PROJECTED
FCI 2024*
Source: TDSB Planning Department *THESE FCI PROJECTIONS ARE BASED ON THE MOST RECENT MINISTRY FCI DATA AND REFLECT THE CURRENT (2014) STATUS OF TDSB’S INFRASTRUCTURE.
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City of Toronto Population Projections
By 2031, the City of Toronto will be home to 3.2 million people.
2014
A fast-growing city 2,615,060: Toronto population in 2011 7.8% of Canada's total population (2011 Can. Census) Growing much faster than before 111,779: Toronto’s population increase from 2006-11 5 times the population growth rate during previous five-year period Growing much faster than GTA as a whole 22.4% of all the growth in the GTA from 2006- 2011, up from just 4.6% during 2001-2006 34.0% of GTA increase in occupied dwelling units between 2006 and 2011.
Source: Flash-forward: Projecting Population and Employment to 2031 in a Mature Urban Area, Toronto Urban Development Services, June 2002 Sources: City of Toronto “Backgrounder”, Feb. 8, 2012; 2011 Canada Census, Population and Dwelling Counts Note: The above projections include adjustments for under coverage. Under coverage is the portion of the population that is not captured by the Census.
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Planned Future Residential Development
Current Active Development Project Applications expected to yield: 275,000 residential units 19,000 projected elementary TDSB students 10,000 projected secondary TDSB students
Source: TDSB Planning Department
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Dispelling the Myth of Elementary Underutilization
ACTUAL
2012
PROJECTED
2017
PROJECTED
2032
PROJECTED ELEMENTARY SPACE REQUIREMENTS 2012–2032 Source: TDSB Planning Department
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Secondary Utilization: A More Complex Picture
ACTUAL
2012
Secondary numbers expected to return to 2013 levels by 2038. BUT other factors will affect actual capacity, including:
PROJECTED
2032
PROJECTED
2017
PROJECTED
2027
Source: TDSB Planning Department
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THE CONCEPT:
Under a formal partnership agreement, responsibility for TDSB school sites is shared with the City of Toronto. Both parties benefit as a valuable community asset is shared.
City’s park-deficient areas.
shared use.
levels of government.
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infrastructure renewal.
levels of government.
permits and other municipal fees.
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