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Jan 24, 2024 226 likes •471 views

Biosafety Program Development at The City of Calgary Water Utility Theingi Maw, Norma Ruecker and Bryanne Rempel Water Quality Services The City of Calgary Canadian Biosafety Symposium 2019 September 17- 19, Toronto, Canada 2019-09-19

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2019-09-19 Presentation 1

Biosafety Program Development at The City of Calgary Water Utility

Theingi Maw, Norma Ruecker and Bryanne Rempel Water Quality Services The City of Calgary Canadian Biosafety Symposium 2019 September 17- 19, Toronto, Canada

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SLIDE 2

Water Quality Services (WQS) Division

  • Total 97 Staff
  • Provides scientific, technical and regulatory expertise
  • Four accredited laboratories
  • Facilitate applied research and partnership

2019-09-19 Presentation 2

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SLIDE 3
  • Located on the sites of WTPs and WWTPs
  • Daily operations – 8AM to 4:15PM
  • Emergency – 24/7

Emergency Response

  • Water main breaks
  • Unauthorized release

WQS Laboratories

2019-09-19 Presentation 3

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SLIDE 4

2019-09-19 Presentation 4

  • Two Micro Labs
  • Daily task - Coliform enumeration
  • Quality control cultures
  • Containment Level 2
  • Storage is minimal
  • Low risk

Microbiology Labs

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SLIDE 5

2019-09-19 Presentation 5

Biosafety Program Development

Consultation

Key findings Documentation & Procedure Gaps

Audit

ORA LRA Biosecurity RA TNA

Risk Assessment

Q2&Q3 2016 Facility Document Records Training RAs

Implementation

2016- Current Compliance Monitoring Review

Program Management

Ongoing Q1 2016

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SLIDE 6
  • Located in combined laboratory space
  • No physical separation by a door
  • PPE storage space is limited
  • Personal belongings stored in the lab
  • No dedicated handwashing sink

2019-09-19 Presentation 6

Microbiology Lab Facility Overview

  • Security
  • Dedicated computer work stations
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SLIDE 7

2019-09-19 Presentation 7 Dedicated Handwashing Sink

Lab Coat Management

Visitor Lab Coats

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SLIDE 8

2019-09-19 Presentation 8 Dedicated Handwashing Sink

PPE Storage

Staff PPE Storage Staff PPE Storage

  • Cubbies installed
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SLIDE 9

2019-09-19 Presentation 9

Personal Belonging Storage

  • New lockers and coat rack
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2019-09-19 Presentation 10

Dedicated Handwashing Sinks

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SLIDE 11
  • Canadian Biosafety Standard

– Licensed by the PHAC

2019-09-19 Presentation 11

Consideration for Program Development

  • Provincial OHS
  • City’s Water Utility Standard
  • ISO Accreditation

– 17025 – 14001

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SLIDE 12
  • Overarching Risk Assessment
  • Local Risk Assessment
  • Biosecurity Risk Assessment
  • Training Needs Assessment
  • Biosafety Manual
  • Emergency Response Procedures
  • Biohazard Shipping and Receiving Work Instruction
  • Biohazard Shipment Form
  • Decontamination Procedure and Waste Disposal
  • Biohazardous Agent Inventory Form
  • Other Risk Assessments

2019-09-19 12

Biosafety Documents

Presentation

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SLIDE 13

2019-09-19 13

Record Management

  • Integrated Biosafety into Corporate Safety Data Management System

Presentation

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SLIDE 14

Maintenance

List of Authorized Personnel

2019-09-19 Presentation 14

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SLIDE 15

Biosafety Training

4 2 1 2 1 5 1

WQS Staff

(75 Staff)

2017 → Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2017

  • 16 Sessions

2

2018 → Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

1 3 2 1 1 2 1 3 3 2 3 2 1

2018

  • 27 Sessions

Non WQS Staff

(65 Staff)

WQS Staff

(100% complete) 2019

  • 19 Sessions

2019 → Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

1 2 1 4 2 1 4 1 2 1

WQS Staff

(100% complete)

Non WQS Staff

(Targeting >90% completion)

85 Staff (80% completed)

2019-09-19 Presentation 15

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SLIDE 16
  • Collaboration with L&ED

− Develop E-learning tools − Training records electronically − Manage list of authorized personnel

Biosafety Training - Online

2019-09-19 Presentation 16

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SLIDE 17
  • Visitor orientation card – Biosafety awareness
  • Risk assessment – Public tours
  • Risk assessment - Laboratory assets
  • Risk assessment – Decorations

Additional Risk Mitigation

2019-09-19 Presentation 17

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SLIDE 18
  • Monthly Biosafety Moment
  • When you receive biohazard shipment…….
  • Assisting with biohazard spill response…….
  • Proper donning/doffing of PPE…..

Keeping Biosafety Top of Mind

2019-09-19 Presentation 18

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SLIDE 19

Compliance Monitoring

  • Bi - annual Inspection

− Walk through Observation

  • Annual Internal Audit

− Document reviews − Lab visit − Verify records

  • Annual Program Review with Manager

− Current status update − Indicate challenges and success − Identify priorities

2019-09-19 Presentation 19

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2019-09-19 Presentation 20

Compliance Monitoring

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2019-09-19 Presentation 21

  • Biosafety culture shift being well adapted
  • Containment facility improvement
  • SDMS Online Reporting
  • Alignment with laboratory safety

Success

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SLIDE 22

2019-09-19 Presentation 22

  • Biosafety Training

− Multiple sections for non-WQS staff − Low attendance − Time commitment − Has not been completed yet

  • Containment Facility

− Minor deficiencies

Gaps and Challenges

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SLIDE 23

Program compliance is determined by 137 items in PHAC CL2 checklist

COMPLIANCE

Non-compliant Compliant

94% 6%

Non compliance

 Biosafety Training  Facility – minor deficiency 2019-09-19 Presentation 23

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SLIDE 24

2019-09-19 Presentation 24