at The City of Calgary Water Utility Theingi Maw, Norma Ruecker and - PowerPoint PPT Presentation

Biosafety Program Development at The City of Calgary Water Utility Theingi Maw, Norma Ruecker and Bryanne Rempel Water Quality Services The City of Calgary Canadian Biosafety Symposium 2019 September 17- 19, Toronto, Canada 2019-09-19 Presentation 1

Water Quality Services (WQS) Division  Total 97 Staff  Provides scientific, technical and regulatory expertise  Four accredited laboratories  Facilitate applied research and partnership 2019-09-19 Presentation 2

WQS Laboratories  Located on the sites of WTPs and WWTPs  Daily operations – 8AM to 4:15PM  Emergency – 24/7 Emergency Response • Water main breaks • Unauthorized release 2019-09-19 Presentation 3

Microbiology Labs Two Micro Labs  Daily task - Coliform enumeration  Quality control cultures  Containment Level 2  Storage is minimal  Low risk  2019-09-19 Presentation 4

Biosafety Program Development 2016- Current Q2&Q3 2016 Ongoing Q1 2016 Program Risk Assessment Implementation Audit Management Facility Compliance Monitoring Consultation ORA Document Review LRA Records Biosecurity RA Training TNA RAs Key findings Documentation & Procedure Gaps 2019-09-19 Presentation 5

Microbiology Lab Facility Overview • Security • Dedicated computer work stations • Located in combined laboratory space • No physical separation by a door • PPE storage space is limited • Personal belongings stored in the lab • No dedicated handwashing sink 2019-09-19 Presentation 6

Lab Coat Management Visitor Lab Coats Dedicated Handwashing Sink 2019-09-19 Presentation 7

PPE Storage  Cubbies installed Staff PPE Storage Staff PPE Storage Dedicated Handwashing Sink 2019-09-19 Presentation 8

Personal Belonging Storage  New lockers and coat rack 2019-09-19 Presentation 9

Dedicated Handwashing Sinks 2019-09-19 Presentation 10

Consideration for Program Development • Canadian Biosafety Standard – Licensed by the PHAC • Provincial OHS • City’s Water Utility Standard • ISO Accreditation 17025 – 14001 – 2019-09-19 Presentation 11

Biosafety Documents  Overarching Risk Assessment  Local Risk Assessment  Biosecurity Risk Assessment  Training Needs Assessment  Biosafety Manual  Emergency Response Procedures  Biohazard Shipping and Receiving Work Instruction  Biohazard Shipment Form  Decontamination Procedure and Waste Disposal  Biohazardous Agent Inventory Form  Other Risk Assessments 2019-09-19 Presentation 12

Record Management  Integrated Biosafety into Corporate Safety Data Management System 2019-09-19 Presentation 13

List of Authorized Personnel Maintenance 2019-09-19 Presentation 14

Biosafety Training 2017  16 Sessions 4 1 2 1 1 2 5 WQS Staff (75 Staff) 2017 → Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2018  27 Sessions WQS Staff 3 2 2 2 1 1 1 3 (100% complete) 2018 → Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Non WQS Staff 2 2 1 3 3 1 (65 Staff) 2019  19 Sessions WQS Staff 2 1 2 2 4 1 (100% complete) 2019 → Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Non WQS Staff 1 1 1 4 (Targeting >90% completion) 85 Staff (80% completed) 2019-09-19 Presentation 15

Biosafety Training - Online  Collaboration with L&ED − Develop E-learning tools − Training records electronically − Manage list of authorized personnel 2019-09-19 Presentation 16

Additional Risk Mitigation  Visitor orientation card – Biosafety awareness  Risk assessment – Public tours  Risk assessment - Laboratory assets  Risk assessment – Decorations 2019-09-19 Presentation 17

Keeping Biosafety Top of Mind  Monthly Biosafety Moment When you receive biohazard shipment……. • Assisting with biohazard spill response……. • Proper donning/doffing of PPE….. • 2019-09-19 Presentation 18

Compliance Monitoring  Bi - annual Inspection − Walk through Observation  Annual Internal Audit − Document reviews − Lab visit − Verify records  Annual Program Review with Manager − Current status update − Indicate challenges and success − Identify priorities 2019-09-19 Presentation 19

Compliance Monitoring 2019-09-19 Presentation 20

Success  Biosafety culture shift being well adapted  Containment facility improvement  SDMS Online Reporting  Alignment with laboratory safety 2019-09-19 Presentation 21

Gaps and Challenges  Biosafety Training − Multiple sections for non-WQS staff − Low attendance − Time commitment − Has not been completed yet  Containment Facility − Minor deficiencies 2019-09-19 Presentation 22

COMPLIANCE 6% Program compliance is determined by 137 items in PHAC CL2 checklist Non compliance Biosafety Training  Facility – minor deficiency  94% Non-compliant Compliant 2019-09-19 Presentation 23

2019-09-19 Presentation 24