Asset Management at the City of Lethbridge Presented by: Blair - - PowerPoint PPT Presentation

▶
asset management at the
SMART_READER_LITE
LIVE PREVIEW

Asset Management at the City of Lethbridge Presented by: Blair - - PowerPoint PPT Presentation

Sep 26, 2022 456 likes •1.06k views

Asset Management at the City of Lethbridge Presented by: Blair Richter Asset Manager Agenda 1) Current Context 2) History 3) Lessons Learned Current Context $28,065 / citizen $888,888 / square city block $2.8 B 31 years

slide-1
SLIDE 1

Asset Management at the City of Lethbridge

Presented by: Blair Richter Asset Manager

slide-2
SLIDE 2

Agenda

1) Current Context 2) History 3) Lessons Learned

slide-3
SLIDE 3

Current Context

  • $28,065 / citizen
  • $888,888 / square city block
  • 31 years remaining (average)
  • 14% in critical condition

$2.8 B

slide-4
SLIDE 4

Asset Management Team

slide-5
SLIDE 5

Asset Management

slide-6
SLIDE 6

Project Management

slide-7
SLIDE 7

System Administration

slide-8
SLIDE 8

Business Analysis

slide-9
SLIDE 9

History

slide-10
SLIDE 10

Phase 1 - Education

slide-11
SLIDE 11

Building Relationships

slide-12
SLIDE 12

Current Processes

slide-13
SLIDE 13

Current Processes

slide-14
SLIDE 14

JD Edwards

  • Asset Management was responsible for:
  • Capital Asset Management (CAM) module
  • Customer Relationship Management (CRM) module
slide-15
SLIDE 15

JD Edwards

slide-16
SLIDE 16

JD Edwards

  • Built inventories in JD Edwards
  • Created PM schedules
slide-17
SLIDE 17

Baseline Assessments

slide-18
SLIDE 18

Baseline Assessments

Item #

Asset Management Focus Area Corporate Score 2011 Strategy Q1 Overall Strategic Planning 3.0 Q2 Asset & Customer Levels of Service 2.9 Q3 Corporate LOS & Targets 2.5 Q4 People Skills & Competencies Master Planning 2.8 Q5 Technology Assets Planning 2.5 Q6 Business Process Mapping 2.9 Q7 Future trends (Impact of growth) 3.1 Q8 Asset Management Plan and Master Plans 2.3 Q9 Legal, Regulatory & Statutory Requirements 3.9 Assets Q10 Asset Registry 3.1 Q11 Asset knowledge 2.9 Q12 Data Maintenance 3.3 Q13 Business applications 3.0 Q14 Technology Systems Integration 2.9 Q15 Asset Investment Plans (AIP) 3.0 Q16 Risk Framework - BU level and Asset level 2.3 People Effectiveness Q17 Asset Management Leadership & Governance 3.3 Q18 Roles & Responsibility 3.0 Q19 Learning and Development 2.5 Q20 Communication and Information sharing 3.2 Q21 Continuous improvement culture (sustainability) 2.7 Q22 Knowledge retention & Succession planning 2.7 Business Processes Q23 Capital projects - Planning, design & construction 2.6 Q24 Operations Management 3.0 Q25 Maintenance Management 3.1 Q26 Materials Management 3.0 Q27 Financial 3.3 Q28 Asset Process Flow 2.5 Q29 Asset Management Quality Assurance 2.6 Corporate Average Score 2.9 1 1 2 2 3 3 4 4 5 5

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29

2011

Corporate Asset Management

slide-19
SLIDE 19

Baseline Assessments

0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0 4.5

Water PO FAC Fleet WWTP WTP Transit Waste & Recycle Transportation Operations Transportation Traffic Signals Transportation Roads, Bridges and Sidewalks Transportation Virtual Assets, Signs and Lanes Parks Corporate Score

Business Unit Baseline Assessment

slide-20
SLIDE 20

Baseline Assessments

slide-21
SLIDE 21

Baseline Assessments

slide-22
SLIDE 22

Re-Evaluate

slide-23
SLIDE 23

Phase 2

New Leadership New Vision New Opportunities

slide-24
SLIDE 24

GIS

slide-25
SLIDE 25

GIS

  • Increased staff
  • Term employees
  • Summer students
  • Modified duties employees
slide-26
SLIDE 26

Asset Planner

  • In 2013 Asset Planner was implemented for

Facility Services

  • City building and equipment inventory
slide-27
SLIDE 27

Asset Planner

  • Service Requests
  • Work Orders
slide-28
SLIDE 28

Asset Planner

  • Building audits
  • Lifecycle modeling
slide-29
SLIDE 29

Asset Planner

  • Module to monitor energy consumption
slide-30
SLIDE 30

RoadMatrix

slide-31
SLIDE 31

RoadMatrix

  • Supports decision making for annual overlay program and budgeting
slide-32
SLIDE 32

Cityworks

slide-33
SLIDE 33

Cityworks

slide-34
SLIDE 34

Cityworks – Service Requests

slide-35
SLIDE 35

Cityworks – Work Orders

slide-36
SLIDE 36

Cityworks - Inspections

slide-37
SLIDE 37

Cityworks – Asset Analytics

slide-38
SLIDE 38

Cityworks – Asset Analytics

slide-39
SLIDE 39

AVL

slide-40
SLIDE 40

Question

  • In terms of CNAM’s AM competencies, what are you currently

struggling with the most?

  • Go to www.menti.com
  • Enter code 51 87 94
slide-41
SLIDE 41

Phase 3

  • Data improvements
  • Reduce gaps
  • Data confidence
  • Data standardization
  • System improvements
  • Mobile
  • Streamline procedures
  • Different projects & opportunities
slide-42
SLIDE 42

Asset Planner

slide-43
SLIDE 43

Asset Planner

slide-44
SLIDE 44

Cityworks

slide-45
SLIDE 45

Cityworks

slide-46
SLIDE 46

Cityworks

slide-47
SLIDE 47

Cityworks

slide-48
SLIDE 48

Cityworks

  • 54 Water Main Repairs last winter
slide-49
SLIDE 49

Cityworks

slide-50
SLIDE 50

Cityworks

slide-51
SLIDE 51

Fleetmind

slide-52
SLIDE 52

Cart App

slide-53
SLIDE 53

Dashboards

slide-54
SLIDE 54

Lessons Learned

  • Data & Information
  • Capture the information you know
  • Standardize your data
  • Provide reports and dashboards
slide-55
SLIDE 55

Lessons Learned

  • Policy & Governance
  • Look at other municipalities
  • Determine what is important and

essential to your organization

  • FCM is a great resource
slide-56
SLIDE 56

Lessons Learned

  • People & Relationships
  • Try and the right people on your team or on your side
  • Go out of your way to help someone
  • Build trust
slide-57
SLIDE 57

Lessons Learned

  • Software & Procedures
  • Don’t be in a panic to get software
  • Don’t wait until your processes are perfect to get software
slide-58
SLIDE 58

Lessons Learned

  • Change Management
  • Try to understand their processes and their reasoning
  • Change the way they think about their work
slide-59
SLIDE 59

Questions?

Blair Richter Asset Manager City of Lethbridge blair.richter@lethbridge.ca