APAN30 Event Committee Meeting Date : 12 August 2010 Venue and - - PDF document

APAN30 Event Committee Meeting

Date : 12 August 2010 Venue and Time : Melia Hotel, Hanoi, 0900 – 1030 hrs Chair : Akira Mizushima (representing Denis F. Vilorente) Vice-Chair : Yasuichi Kitamura Participants : APAN community, local hosts for APAN meeting, other participants Agenda Items Action 1 2 2.1 2.2 Report by Vietnam as APAN30 host The Vietnam team would forward statement of accounts for APAN30 meeting to APAN Secretariat for verification and payment purposes. Action Item: Vietnam team APAN31 Meeting – HK Event Information

• APRICOT – APAN 2011 conference is conducted on 21 to

25 February 2011.

• Technical workshops are conducted on 15 to 19 February

2011 before the APRICOT-APAN 2011 conference.

• The conference venue is at HK Convention Centre; 3 floors

would be booked.

• There would be a main website incorporating the master

timetable, common information, APAN website and APRICOT website.

• HK Team request for sponsorship to support the APRICOT-

APAN 2011 conference. APAN Program Planning George Mclaughlin emphasized the need for APAN to co-ordinate its programs with APRICOT. Che-Hoo Cheng from HK agreed and stressed that APAN needs to finalise its schedule early to secure room availability. Action Item: APAN Vietnam team/ APAN Secretariat APAN

2.3 Registration Fees

• The proposed registration fee for APAN members is

US$400. For APAN fellows, it would be US$250. There would be an additional “early bird” discount of 10% for registration 1 month earlier.

• Dae Young Kim and Lawrence Wong emphasised that HK

host would need to seek endorsement/ approval of APAN Board regarding the registration fees to be charged. Action Item: HK Team

• Francis Lee added that future hosts could consider the

issue of participants from developing countries. If the registration fee is too high, it could deter their participation.

• On the other hand, Francis Lee acknowledged high costs

for HK. APAN would provide support in terms of sponsorship where possible.

• Keep to principle of low fees to encourage high

participation in APAN Meetings. Prof Dr.Sureswaran Ramadass from APAN-MY suggested the option of hosting in a university to reduce costs. HK Team 3 3.1 3.2 APAN32 Meeting - Delhi, India Event Information

• Conducted on 22 to 27 August 2011
• Host: ERNET, Expected number of participants: 400

Program Planning

• Ensure that the APAN32 meeting does not coincide with
• ther major events. Dae Young Kim raised the concern of

ensuring it does not coincide with ACM SigComm event.

• Dae Young Kim proposed a tiered fee structure of

registration fee according to economy affordability. Francis Lee emphasized about keeping things simple. India Team to note

• The India team is confident of acquiring the sponsorship

fee of US$130,000.

• Lawrence Wong emphasized that the local organisers of

APAN meetings would need to submit the recommended registration fees for APAN board approval.

• There should be 1 designated contact person for issuance
• f visa letters for entry to India.

4 APAN33 - Thailand, Chiang Mai

• Conducted on 13 – 17 February 2012
• Conference venue: Empress Hotel

5 APAN34 – Sri Lanka

• Conducted on mid-August 2012

3 options for conference venue:

• Hilton Colombo Hotel, Colombo
• Mount Lavinia Hotel, Colombo
• Regency Hotel, Kandy

Intended registration fee: estimated US$ 300 One of the key factors to consider for selection of conference venue: proximity and travelling time to conference venue. 6 APAN35 – Hawaii, USA

• Tentative : 13 to 20 January 2013
• Jointly schedule as “Techs in Paradise” (TIP) with Internet2

Joint Techs

• Conference location: East-West Centre at the University of

Hawaii in Honolulu

• Registration fees around US$100 due to sponsorship from

Chungnam University. 7 Event Committee Documents

• Some of the links to the event committee documents are
• missing. Refer to http://www.apan.net/ org/event.php
• Action Item: APAN Secretariat would look into this issue

and discuss by email. APAN Secretariat 8 Adjournment

• The meeting ended at 1030 hrs (Hanoi time).