Annual General Meeting April 22 nd , 2017 Richmond Olympic Oval - - PowerPoint PPT Presentation

Annual General Meeting

April 22nd, 2017 Richmond Olympic Oval

Welcome

• Opening Comments
• Introductions

Agenda

• Approval of Agenda
• Acceptance of Minutes
• Reports
• Special Resolution: New Constitution & By-laws
• Election of Officers
• Election of the RDC Club Representative
• New Business

Let’s get started

• Adoption of the Agenda

▫ Motion: “To adopt the agenda as presented.”

• Approval of the Minutes from the 2015 AGM

meeting held on February 16th, 2016

▫ Motion: “To adopt the minutes as presented.”

President’s Report

• Women’s National Team
• Americas Masters Games
• Hall of Fame
• Growing membership numbers

CEO’s Report

• Staff update

▫ 8 regional staff ▫ 10 office staff ▫ New positions

• New strategic plan

▫ Facilities ▫ Membership ▫ Development ▫ Programs

• Thank you to the board!

CEO’s Report

• Volleyball Successes

▫ Women’s National Team ▫ BC Athletes in Rio ▫ Grant approved for HJSC flooring

CEO’s Report

• Upcoming year

▫ Facility Database ▫ Rebuilt Registration System ▫ 14U Western Canadian Championships ▫ FIVB Women’s Grand Prix

Committees

• Finance & Audit (Rob Hill)
• High Performance (Jay Tremonti)
• Regional Development (Jackie Toews)
• Regional Officials Chair (Hal Hennenfent)
• Governance (Boris Tyzuk)
• Awards (Doramy Ehling)
• Nominations (Thomas Jones)
• Beach Players Committee (Bethany Tooke)

Financial Report

• Financial Statements audited by Deloitte; available online

▫ Financial health of the organization is excellent – capital reserves now in place for future facility requirements ▫ $2.5M in expenses spent on salaries, program expenses for our 117 tournaments, 57 leagues, and 10,000 overall participants ▫ 14% of overall revenue comes from government funding and gaming ▫ Surplus is roughly 6% of budget, which will be required for future capital expenditures or enhanced program delivery ▫ Motion: “To adopt the audited financial statements as presented.”

Special Resolution

• The proposed Constitution & By-laws are aligned

with the changes (affective Nov 26th, 2016) to the BC Societies Act.

▫ 2-year transition to comply with the new legislation. ▫ Structural change to what can be included in the Constitution under the new BC Societies Act. ▫ More detail around member in good standing section. ▫ Composition of the board members.

Special Resolution

▫ Member-funded or public-funded - Most sport

• rganizations will want to be member-funded.

▫ A Special Resolution is now 2/3rds majority rather than 3/4ths majority. ▫ New terminology – Special Meetings are now General Meetings. ▫ The new Societies Act gives additional protections to an employee designated as a “Senior Manager”.

Special Resolution

▫ Members may make a “member proposal” to amend the By-laws. ▫ Record keeping requirements are more extensive. ▫ Everyone has broader access to records (e.g., member contact information). ▫ Remuneration of employees making over $75,000 must be disclosed (but only for public-funded societies).

Special Resolution

▫ Motion: “To adopt the constitution & by-laws as presented.”

Role of the Board of Directors

• To set policy in accordance with government

guidelines and then to measure the effectiveness

• f management in ensuring the policy is carried
• ut.

Current Board of Directors

• Thomas Jones – President
• Rob Hill – Treasurer/Secretary
• Lies Reimer – Member at large
• Doramy Ehling – Member at large
• Jen Riley – Member at large
• Boris Tyzuk – Member at large
• Ryan Gandy – Member at large

Election of the Board of Directors

• This year we have three positions up for election:

▫ President ▫ Athlete Representative ▫ Member at large (x2)

Nominations

• Boris Tyzuk – President
• Lies Reimer – Athlete Representative
• Rayel Bausenhaus – Member at large
• Brian McAskill – Member at large

Regional Development Committee Club Representative

• VBC would like to thank Shane Donen for the

work he has done as the RDC Club Rep.

• Shane Donen has stepped down as the RDC Club

Rep.

• One nomination came forward from the

community for this position. We would like to congratulate and welcome Duncan Harrison!

Regional Officials Chair

• VBC would like to thank Hal Hennenfent for the

six years as the ROC for the organization.

• One nomination came forward from the

community for this position. We would like to congratulate and welcome Jannik Eikenaar!

New Business

Meeting Adjournment

• Thank you everyone for attending tonight.
• Please stick around for the presentation by

Elizabeth Cordonier on the changes to the BC Societies Act.