Annual General Meeting April 22 nd , 2017 Richmond Olympic Oval
Welcome • Opening Comments • Introductions
Agenda • Approval of Agenda • Acceptance of Minutes • Reports • Special Resolution: New Constitution & By-laws • Election of Officers • Election of the RDC Club Representative • New Business
Let’s get started • Adoption of the Agenda ▫ Motion: “To adopt the agenda as presented.” • Approval of the Minutes from the 2015 AGM meeting held on February 16th, 2016 ▫ Motion: “To adopt the minutes as presented.”
President’s Report • Women’s National Team • Americas Masters Games • Hall of Fame • Growing membership numbers
CEO’s Report • Staff update ▫ 8 regional staff ▫ 10 office staff ▫ New positions • New strategic plan ▫ Facilities ▫ Membership ▫ Development ▫ Programs • Thank you to the board!
CEO’s Report • Volleyball Successes ▫ Women’s National Team ▫ BC Athletes in Rio ▫ Grant approved for HJSC flooring
CEO’s Report • Upcoming year ▫ Facility Database ▫ Rebuilt Registration System ▫ 14U Western Canadian Championships ▫ FIVB Women’s Grand Prix
Committees • Finance & Audit (Rob Hill) • High Performance (Jay Tremonti) • Regional Development (Jackie Toews) • Regional Officials Chair (Hal Hennenfent) • Governance (Boris Tyzuk) • Awards (Doramy Ehling) • Nominations (Thomas Jones) • Beach Players Committee (Bethany Tooke)
Financial Report • Financial Statements audited by Deloitte; available online ▫ Financial health of the organization is excellent – capital reserves now in place for future facility requirements ▫ $2.5M in expenses spent on salaries, program expenses for our 117 tournaments, 57 leagues, and 10,000 overall participants ▫ 14% of overall revenue comes from government funding and gaming ▫ Surplus is roughly 6% of budget, which will be required for future capital expenditures or enhanced program delivery ▫ Motion: “To adopt the audited financial statements as presented.”
Special Resolution • The proposed Constitution & By-laws are aligned with the changes (affective Nov 26 th , 2016) to the BC Societies Act. ▫ 2-year transition to comply with the new legislation. ▫ Structural change to what can be included in the Constitution under the new BC Societies Act. ▫ More detail around member in good standing section. ▫ Composition of the board members.
Special Resolution ▫ Member-funded or public-funded - Most sport organizations will want to be member-funded. ▫ A Special Resolution is now 2/3rds majority rather than 3/4ths majority. ▫ New terminology – Special Meetings are now General Meetings. ▫ The new Societies Act gives additional protections to an employee designated as a “Senior Manager”.
Special Resolution ▫ Members may make a “member proposal” to amend the By-laws. ▫ Record keeping requirements are more extensive. ▫ Everyone has broader access to records (e.g., member contact information). ▫ Remuneration of employees making over $75,000 must be disclosed (but only for public-funded societies).
Special Resolution ▫ Motion: “To adopt the constitution & by-laws as presented.”
Role of the Board of Directors • To set policy in accordance with government guidelines and then to measure the effectiveness of management in ensuring the policy is carried out.
Current Board of Directors • Thomas Jones – President • Rob Hill – Treasurer/Secretary • Lies Reimer – Member at large • Doramy Ehling – Member at large • Jen Riley – Member at large • Boris Tyzuk – Member at large • Ryan Gandy – Member at large
Election of the Board of Directors • This year we have three positions up for election: ▫ President ▫ Athlete Representative ▫ Member at large (x2)
Nominations • Boris Tyzuk – President • Lies Reimer – Athlete Representative • Rayel Bausenhaus – Member at large • Brian McAskill – Member at large
Regional Development Committee Club Representative • VBC would like to thank Shane Donen for the work he has done as the RDC Club Rep. • Shane Donen has stepped down as the RDC Club Rep. • One nomination came forward from the community for this position. We would like to congratulate and welcome Duncan Harrison !
Regional Officials Chair • VBC would like to thank Hal Hennenfent for the six years as the ROC for the organization. • One nomination came forward from the community for this position. We would like to congratulate and welcome Jannik Eikenaar !
New Business
Meeting Adjournment • Thank you everyone for attending tonight. • Please stick around for the presentation by Elizabeth Cordonier on the changes to the BC Societies Act.
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