Annual General Meeting 2019 Charity reg. 1136450 Company reg. - - PowerPoint PPT Presentation

▶
annual general meeting
SMART_READER_LITE
LIVE PREVIEW

Annual General Meeting 2019 Charity reg. 1136450 Company reg. - - PowerPoint PPT Presentation

Jul 15, 2023 295 likes •657 views

Action 21 for your local environment re-use l food transport l energy l education Intro Annual General Meeting 2019 Charity reg. 1136450 Company reg. 07185413 Action 21 AGM 2019 Vision & Mission AGENDA 1. Attendance & Apologies

slide-1
SLIDE 1

Intro

Annual General Meeting 2019

Action 21

for your local environment re-use l food transport l energy l education

Charity reg. 1136450 Company reg. 07185413

slide-2
SLIDE 2

Vision & Mission

1. Attendance & Apologies 2. Minutes of the last AGM/Matters Arising 3. Chairman’s Report 4. Report and Financial Statements 5. Questions from the Audience 6. Adoption of Report and Financial Statements 7. Appointment of Independent Examiner 8. Proposal to amend the Articles of Association 9. Issues and Future Focus

  • 10. Election of Trustees
  • 11. Any Other Business
  • 12. Date of next meeting

Action 21 AGM 2019

AGENDA

slide-3
SLIDE 3

Vision & Mission

Action 21 AGM 2019

  • 1. Attendance & Apologies

ACTION 21

slide-4
SLIDE 4

Vision & Mission

Action 21 AGM 2019

  • 2. Minutes of the last AGM

Matters Arising

slide-5
SLIDE 5

Vision & Mission

Action 21 AGM 2019

  • 3. Chairman’s Report

ACTION 21

slide-6
SLIDE 6

Vision & Mission

Action 21 AGM 2019

"to promote the protection and preservation of the environment for the public benefit by the promotion of waste reduction, re-use, reclamation, recycling, the use of recycled products and the use of surplus for the benefit of the inhabitants of the District of Warwick, and its environs”.

STRATEGIC AIMS

  • 1. Greater community awareness and engagement
  • 2. More training and skills development
  • 3. Greater financial and site security
slide-7
SLIDE 7

Vision & Mission

  • Essential
  • Average team size
  • Roles

Action 21 AGM 2019

VOLUNTEERS

slide-8
SLIDE 8

Action 21 AGM 2014

VOLUNTEERS

Action 21 AGM 2019

slide-9
SLIDE 9

Vision & Mission

Action 21 AGM 2019

VOLUNTEERS

Who volunteers, and why?

slide-10
SLIDE 10

Vision & Mission

  • Ash Hopkins & Daryl Davies

RUC Shop Managers

  • Jane Gregg

Emporium Shop Manager

  • Martin Lythell

Bike Workshop Manager

  • Michael Wilson

Furniture Restoration Project Manager

  • Beth Zeen

Craft Club Leader

Action 21 AGM 2019

STAFF

slide-11
SLIDE 11

Vision & Mission

Last year we kept more than 200 tonnes out of landfill Roughly the combined weight of 27 double decker buses

Action 21 AGM 2019

ACTION 21

slide-12
SLIDE 12

Vision & Mission

Action 21 AGM 2019

  • Around £2,500

income from

  • nline sales

RE-USEFUL CENTRE

slide-13
SLIDE 13

Vision & Mission

More than 10 tonnes

  • f scrap metal saved

from landfill and another 10 tonnes of textiles & books sent for recycling and saved from landfill

Action 21 AGM 2019

RECYCLING

slide-14
SLIDE 14

Vision & Mission

Action 21 AGM 2019

ELECTRICAL TESTING

Portable Appliance Testing

  • High quality electrical

items

  • Retro and vintage items
  • Sold more than £10,000

worth of electrical items

slide-15
SLIDE 15

EMPORIUM

Action 21 AGM 2019

A curated selection

  • f vintage and

collectable goods

from jewellery and furniture, to collectables and clothes.

slide-16
SLIDE 16

FURNITURE RESTORATION

Action 21 AGM 2019

Upcycling and renovating vintage furniture in our own workshop

slide-17
SLIDE 17

Vision & Mission

Action 21 AGM 2019

Nearly 500 bikes were refurbished

BIKE WORKSHOP

slide-18
SLIDE 18

Vision & Mission

Action 21 AGM 2019

  • Income
  • ver

£18,000

BIKE WORKSHOP

slide-19
SLIDE 19

Vision & Mission

Action 21 AGM 2019

TRANSPORT

‘Dr Bike’ workshop at Leamington Peace Festival

DR BIKE

slide-20
SLIDE 20

Action 21 AGM 2019

ACTION 21

Supporting other charities and local good causes

slide-21
SLIDE 21

Vision & Mission

Admission is free to this monthly craft event in partnership with Leamington Spa Art Gallery and Museum

Action 21 AGM 2019

CRAFT CLUB

What weird and wonderful things can you find to use as a planter?

slide-22
SLIDE 22

Vision & Mission

A massive thank you to all our volunteers

Action 21 AGM 2019

THANK YOU

slide-23
SLIDE 23

Vision & Mission

In the process of handing

  • ver the completed

project to Dobson Lane Community Allotments Association

Action 21 AGM 2019

DOBSON LANE ALLOTMENTS

slide-24
SLIDE 24

Vision & Mission

  • 4. Report and Financial

Statement for year ended 31st March 2019

Action 21 AGM 2019

FINANCE

slide-25
SLIDE 25

Vision & Mission

  • Action 21 is both a registered charity and limited company
  • Independently examined and reported in accordance with Charity

Commission and Companies House statutory requirements.

  • Financial year 01 April 2018-31 Mar 2019
  • Deficit of £9.1k incurred in 2018/19
  • Overall cash position reduced from £112.8k down to £100.9k

Action 21 AGM 2019

FINANCE

slide-26
SLIDE 26

Financial Report SLIDE 2 2012/13 2011/1 2 Variance £ £ £ INCOME RUC Sales 108381 113246

  • 4865

WDC & WCC Grants 33359 48798

  • 15439

Other Income 4251 9823

  • 5572

Total 145991 171867

  • 25876

EXPENDITURE Fundraising trading costs Staff costs 62871 51377 11494 Other costs 33978 25928 8050 Charitable Activities Staff costs 29602 25068 4534 Other costs 22979 25169

  • 2190

Governance costs Other costs 2811 6582

  • 3771

Total 152241 134124 18117 DEFICIT/SURPLUS

  • 6250

37743

Vision & Mission

Action 21 AGM 2019

2018/19 2017/18 £ £ INCOME Re-Useful Centre Sales 158,524 147,561 Emporium Sales 20,076 Grants 10,963 9,164 Other Income 697 541 Total 190,260 157,266 EXPENDITURE Raising funds Staff costs 98,900 73,065 Other costs 99,063 69,859 Charitable Activities Other costs 1,433 3,017 Total 199,396 145,941 SURPLUS/(DEFICIT) (9,136) 11,325

slide-27
SLIDE 27

Financial Report SLIDE 2 2012/13 2011/1 2 Variance £ £ £ INCOME RUC Sales 108381 113246

  • 4865

WDC & WCC Grants 33359 48798

  • 15439

Other Income 4251 9823

  • 5572

Total 145991 171867

  • 25876

EXPENDITURE Fundraising trading costs Staff costs 62871 51377 11494 Other costs 33978 25928 8050 Charitable Activities Staff costs 29602 25068 4534 Other costs 22979 25169

  • 2190

Governance costs Other costs 2811 6582

  • 3771

Total 152241 134124 18117 DEFICIT/SURPLUS

  • 6250

37743

Vision & Mission

Comparing 2018/19 with 2017/18

Action 21 AGM 2019

  • Income generated by the Re-Useful Centre has increased from the previous year by £11k.
  • Emporium has generated £20k in 9 months of trading from a standing start
  • Overall costs have increased by £53k
  • Increased staff costs including those associated with Emporium
  • Emporium initial set up costs and regular operating costs (e.g. rent, rates, insurance)
  • Craft Club activities have recommenced during the year
  • Costs of promoting and holding events such as Peace Festival and Eco Fun Day have

reduced

  • Other overhead costs broadly similar to the previous year.

FINANCE

slide-28
SLIDE 28

Vision & Mission

Action 21 AGM 2019

  • Resulting in an anticipated reduction in general

reserves from £116k to £107k.

  • Reserves remain well within Charity Commission

guidelines of a minimum 3 months normal operating expenditure.

  • Outlook for 2019/20 remains positive although we are

still conservatively budgeting for reduced deficit.

  • We continue to actively look at new opportunities to

utilise some of the reserves to further the wider aims and objectives of the Charity.

FINANCE

slide-29
SLIDE 29

Vision & Mission

Action 21 AGM 2019

  • 5. Questions from the Audience
  • 6. Adoption of Report and Financial Statements

ACTION 21

slide-30
SLIDE 30

Vision & Mission

Action 21 AGM 2019

  • 7. Appointment of Independent Examiner

ACTION 21

slide-31
SLIDE 31

Vision & Mission

Action 21 AGM 2019

  • 8. Proposal to amend wording of Article No. 36

Existing wording:

Retirement of Members of Management Committee

  • 36. At the first and every Annual General Meeting, one-third of the elected

members of the Management Committee, or if their number is not a multiple

  • f three then the number nearest to one third, shall retire from office. The

members to retire shall be those longest in office since their last election. Regarding members who have been in office for the same length of time, the members to retire shall be selected by lot. A retiring member shall be eligible for re-election provided no person shall serve for more than four years without a break of one year, provided the company may in General Meeting by a simple majority approve a further period of service for a maximum total period of eight years. The term ‘year’ in this context refers to the period between one Annual General Meeting and the next.

ACTION 21

slide-32
SLIDE 32

Vision & Mission

Action 21 AGM 2019

Proposed change to penultimate sentence. From:

……..A retiring member shall be eligible for re-election provided no person shall serve for more than four years without a break of one year, provided the company may in General Meeting by a simple majority approve a further period of service for a maximum total period of eight years…….

To:

…….A retiring member shall be eligible for re-election......

ACTION 21

slide-33
SLIDE 33

Vision & Mission

  • 9. Issues
  • Promote Action 21 objectives
  • Expand activities
  • Retain staff and increase volunteers
  • Maintain Re-Useful Centre income

And Future Focus

  • Continue our work on all active

projects

  • Develop new initiatives

Action 21 AGM 2019

ACTION 21

slide-34
SLIDE 34

Vision & Mission

Action 21 AGM 2019

  • 10. Election of Trustees
  • Roger Twiney, Mike Cronin and Belinda Pyke

stand down by rotation and are willing to stand for re-election

  • Ann Bryan and Martin Lythell resigned

ACTION 21

slide-35
SLIDE 35

Vision & Mission

Action 21 AGM 2019

  • 11. Any Other Business

ACTION 21

  • 12. Date of next meeting
slide-36
SLIDE 36

Front page Future focus