AND CHANGE Webinar #4 Formulate the Proposal, Structure and Plan - - PowerPoint PPT Presentation

CONTEMPLATION, COLLABORATION, AND CHANGE

Webinar #4 Formulate the Proposal, Structure and Plan

..

Welcome to the Webinar

• At the beginning of the webinar, everyone’s

audio will be muted except the host and guest

• speakers. Please do not turn on your video

(for the sake of bandwidth).

• During the Q & A, if you want to ask a

question please unmute yourself and ask the question or type it into the chat box.

• The Webinar is being recorded. You will be

able to access the recording shortly after the session ends.

Theory U and Collaboration Skills

• 1. Prepare to partner
• a. Clarifying purpose of alliance
• b. Assessing personal and
• rganizational capacity for

collaboration

• c. Establishing guiding principles

for the collaboration

• d. Listening and sensing

journeys

• 2. Identify and recruit partners
• a. Analyzing and engaging

stakeholders

• b. Evaluating partners

and readiness

• c. Dialogue
• 3. Frame the alliance
• a. Creating a shared vision and clarifying
• utcomes
• b. Creating a collaboration agreement
• c. Retreat and reflect
• 4. Formulate proposal
• a. Establishing financial and

decision making processes

• b. Writing grant proposal
• c. Managing expectations
• 5. Implement and

manage the alliance

• a. Conducting mid-

point negotiations

• b. Evaluating results
• c. Managing

relationships

Webinars

Webinar 1 – November 6, 2013

Clarify purpose of alliance (assess personal and organizational capacity for collaboration, establish guiding principles for the collaboration.

Webinar 2 – January 8, 2014

Identify and recruit partners (analyze and engage stakeholders, evaluate partners for readiness)

Webinar 3 – February 26, 2014

Frame the alliance (develop shared vision, clarify roles, create the collaboration agreement)

Webinar 4 – April 30, 2014

Formulate the proposal (negotiate financial agreements and decision making processes, write the grant proposal)

Agenda - Formulate the Proposal, Structure and Plan

2:00 Overview of webinar and updates from participants (If you have a proposal, tell Marsha Tylke by May 30th) 2:25 Proposal Framework and Process at Shambhala Mountain Center (SMC) & Q&A 3:00 Guest speaker, Phil Cass, CEO Columbus Medical Association, Ohio 3:15 Dialogue with Phil 3:30 Close

Grant Application Framework

The entire Grant Application Framework can be downloaded from the Lenz web site under Webinar #4. There are four sections to the Grant Application

• Framework. The project background is what we will

work with at SMC. The rest can be completed after SMC:

• A. Applicant Information
• B. Organizational Backgrounds
• C. Project Background (to be discussed in detail)
• D. Additional Documents

Grant Application Framework

• A. Applicant Information

1. Name of organization(s) to which the grant would be paid (legal name) 2. Address: 3. Telephone Number: 4. Executive Director(s): 5. Contact Person: 6. Grant Request $: 7. Total Project Budget $: 8. Dates Covered by Project Budget: 9. Project Name (if applicable)

Grant Application Framework

• B. Organizational Background

1. Objectives, purposes and brief history of each

• rganization

2. Description of current services offered 3. Current programs and accomplishments, emphasizing achievements of the recent past 4. Geographic areas served 5. Organization’s clients, targeted populations 6. Background on the staff as well as skills and expertise 7. Board members and their resumes 8. Information concerning the organizations’ reputation in the communities in which they serve 9. All organizations’ balance sheets and budgets and a summary of its fiscal management practices

Grant Application Framework

D. Additional Documents 1. Current IRS Letter of Tax Status and IRS Schedule A, Forum 990 or 990-EZ 2. Most recent financial statement 3. Recent annual report, if available

Grant Application Framework

• C. Project Background (needed for SMC)
• 1. Statement of the proposed project or program and its

goals

• 2. How the project contributes to the organizations’
• verall missions
• 3. Description of any special features of the project, such

as whether it is innovative, promotes diversity or serves an underserved population, or something which makes your project standout as distinctive

• 4. Statement of the need being served
• 5. Anticipated length of the project
• 6. Statement of the population that you plan to serve and

how this population will benefit from the project

Grant Application Framework

• C. Project Background cont. (needed for SMC)
• 7. Statement of the capacities and strategies to implement

the proposed plan of action

• 8. Percentage of funds the Lenz Foundation is being asked

to contribute to the particular program or project and statement of how additional funding will be obtained

• 9. Expense budget for the project
• 10. Proposed staffing pattern for the project and the

names and titles of the individuals who will direct the project

• 11. How the final business plan and written agreements

between the collaborating organizations will be created

Grant Application Framework

Three drafts need to be prepared prior to your arrival at Shambhala:

• 1. A written draft of the section “Project

Background”

• 2. A PowerPoint summary of the “Project

Background” (20 minutes in length)

• 3. A one-page summary/handout (details on

next page)

Grant Application Framework

A one-page summary/handout which includes:

• The project name
• The partner organizations involved
• The project goals
• Grant request
• How the project contributes to the Lenz

Foundation mission (see website)

• How it can be measurable and scalable, who

is being served and how you plan to engage

• ther funders

Grant Application Process

There are three streams of content for the retreat at SMC: 1) Working on and presenting proposals 2) Further tools and skills for collaboration (implementation, decision making, commitments, accountability and conflict management and resolution) 3) Meditation, embodiment practice, and dialogue The latter two will be interwoven throughout Saturday and Sunday

Grant Application Process

Thursday, June 5th Participants arrive at SMC by 5:30 PM Reception and dinner at 6:30 PM

Participants who are not submitting a grant proposal are encouraged to attend on Thursday and Friday to continue learning about collaboration and to assist

• thers; however if they wish

they can arrive on Friday before dinner

Grant Application Process

Friday, June 6th

• Participants work primarily with their

collaboration partners to finalize the PowerPoint, the one-page handout, and the section of the grant, “Project Background.”

• Printers, paper and projectors will be provided.
• Lenz Foundation staff and PI consultants will be
• n hand to assist in any way.
• If time, we will work in small “Peer Coaching

Groups” to get feedback from others.

Grant Application Process

Saturday, June 7th

• Depending on the number of grants, we will most

likely divide the total group into two working groups

• Each proposal team will have approximately 40

minutes to both present their proposal via PowerPoint and the one-page handout and get feedback from the group on how to “make it better still.” Assume a 20-minute presentation and 20 minutes of feedback

• The proposal team will then have time to rework

their presentation and documents.

Grant Application Process

Sunday, June 8th

• Each team will present

their final PowerPoint presentation along with the one-page handout to the entire group, which includes the Selection Committee.

• Selection Committee

begins meeting at 4:30 PM

• n Sunday and they will

need only the Project Background and the one- page Summary.

Selection Committee

• 1. Christopher Chapple, Loyola Marymount University, Los

Angeles

• 2. Jonathan Figueroa, Peace on the Street, New York
• 3. Diane Hamilton, Two Arrows Zen, Salt Lake City
• 4. Janet Hasz, Shambhala Mediation Center, Chicago
• 5. Mary Humphrey, Namgyal Monastery, Ithaca
• 6. Lisa Dee Meyerson Marshall, Rama Meditation Society,

Scottsdale

• 7. Fleet Maull, Prison Mindfulness, Providence
• 8. Susan O’Connell, San Francisco Zen Center
• 9. Ari Pliskin, Stone Soup Café, Greenfield, Massachusetts
• 10. James Shaheen, Tricycle Foundation, New York

Grant Application Process

Selection Committee

• Will meet Sunday from 5:00 – 9:30 PM and

will dialogue about the various grants and also fill out a numerical matrix, based on criteria from the Lenz Foundation and from Garrison. Grant recipients will be notified by the Lenz Foundation Board after the retreat.

Grant Making Criteria (from Grantees at Garrison)

• Measurable and scalable results (13)
• Clear agreements and/or business plan (11)
• Diversity in audiences served, process and

delivery (9)

• Broad social impact (8)
• Innovative (5)
• Leadership experience, resources (5)

Grant Making Criteria (From Lenz Board at Garrison)

1. Can only be given to 501(c)(3) organizations but partners may include others 2. Must further principles of Buddhism – mindfulness and meditation 3. Must benefit populations of North America (primarily the US) 4. Must be administered in accordance with financial and legal requirements of the Lenz Foundation (please see website for specifics) 5. Must include at least 2 organizations 6. Must include other funding sources (if not revenue neutral) 7. Must be willing to participate in soliciting additional funding for grant pool (with Lenz Board)

Logistics

• The bus leaves Denver International Airport (DIA) on

Thursday, June 5th at 3:00 PM for a 5:30 arrival at SMC. Please arrive at DIA by 2:00 PM or earlier

• The program ends at 4:00 PM on Sunday. Participants

can stay over Sunday evening or depart. A bus will depart for DIA at 4:30 PM, arriving at DIA at 7:00 PM.

• If you want to stay an additional night, please let the

Foundation know and arrange to pay the additional cost for housing and the shuttle on Monday.

• For those staying overnight on Sunday, a bus will

depart for DIA at 8 AM Monday. Arrival at DIA at 10:30 so probably no flights scheduled before 12:00 PM.

Grant Application Framework and Process

Questions???

On Partnerships and Collaboration

Phil Cass, Ph.D.

CEO of four affiliated not-for- profit health corporations (the Columbus Medical Association, Columbus Medical Association Foundation, Physicians Care Connection and Central Ohio Trauma System), Phil is a host/ facilitator/trainer and consultant, a part-time college-level instructor, a mentor, a constant advocate for community, and a life-long student.

IT’S ALL ABOUT THE RELATIONSHIP

Self Assessment

• Who is my organization? (Mission)
• Who am I in my organization?
• Who is really going to be the service deliverer on this grant

and who are they…really? Joint Assessment

• Who are we together? (Two missions=one mission for the

grant)

• Who are we in this one mission?
• Who together will really be the service deliverer on this

grant and who are they really?

PRACTICING RELATIONSHIPS

• How do you practice relationships in each of

your organizations?

• How will you practice your relationship

around this grant?

• Stories

BUDGETS AND MONEY IT’S STILL ABOUT RELATIONSHIPS

• Being honest with yourself-what will this really

cost?

• Being honest with each other on who is going to

really do the work and matching that with the budget

• Defining shared outcomes
• What do we do when the costs are more than we

can hope to receive in the grant?

• Stories and Q&A