A review of General Fund, Major/Local Street Funds, Water/Sewer Funds and Capital Improvement Funds
BUDGET DEVELOPMENT Focus on 10 Year Comprehensive Infrastructure Plan Concentrating on first 3 years Coordinating Streets with Water & Sewer Presented at 3 Public Work Sessions March 1 - SAW grant findings presentation by Prein Newhof Engineers and H.J. Umbaugh & Associates April 12 – Council workshop to review budget projections and policies. Streets study presented May 1 – Council work session to review the recommended 2017-18 Fiscal Year budget
COST SAVING MEASURES Full implementation of Public Safety Consolidation in 2013 Reduction of staff by over 25% in last 5 years Cross training staff to compensate for reduced resources Staff sharing with NKSA Creative revenue streams – cell tower leases, Chamber partnership, D.A.R.E. partnership Continue to seek grant opportunities (SAW grant, smoke detector program, SCBA replacement) Changes to employee fringe benefits (health insurance, pension program) Implemented LED lights to significantly reduce electric expenses
STATE REVENUE SHARING State started reducing revenue sharing payments in Fiscal Year 2001-2002 The City is still significantly below the $540,000 a year it received 17 years ago The unadjusted loss is over $1.8 million in lost revenue dollars
HISTORICAL TAXABLE VALUES 240,000,000 235,000,000 230,000,000 225,000,000 220,000,000 215,000,000 210,000,000 205,000,000 200,000,000
2016 MILLAGE RATE BREAKDOWN Principal Residence Millage Rates City of Rockford 18% 27% County Wide Education 15% Millages 40% State Education Tax Kent County and Kent District Library Millages
HISTORICAL MILLAGE RATES 14 Admin Fee 12 Library Bld 10 City Millage - (12.90) Mils 8 6 4 2 0
SURROUNDING AREA MILLAGE RATES 18.00 1.96 16.00 14.00 0.5 1.5 2 Capital Imp 12.00 1.73 Nash Creek 10.00 Mils Roads 15.95 15.70 15.44 8.00 14.85 Projected 12.97 6.00 Township 10.90 10.00 Operating 4.00 2.00 0.00 Rockford Belding Greenville Sparta E. Grand Lowell Cedar Rapids Springs
BUDGET PROJECTIONS City of Rockford Charter authorizes 15 mills 14.0072 Maximum Allowable Millage Levy under MCL 211.34d “ Headlee ” Proposed Millage Rate - 12.9 mills City of Rockford average taxable value $91,528 (home value of $183,056) 2 mill increase equals $183.06 per year or $15.25 per month
BUDGET HIGHLIGHTS General Fund Balance in targeted 35% to 40% range 2015- $1.93 million – 2016- $1.79 million 2017- $1.49 million – 2018- $1.55 million The General Fund budget is based on levying a 12.9 operating millage rate Budget in focused on investment in capital and infrastructure Total debt issued for all funds - $2.30 million
OUTSTANDING DEBT ISSUES 160 140 2013 G.O. General Obligation Bonds Public Safety Cruisers Northland Pontiac 120 DWRF Water Tower Bond (Annual Payments) 100 2008 Street Bond Thousands DPS Trucks 2014 80 CAT Backhoe CAT Skidsteer 60 40 20 0
ANNUAL DEBT SERVICE REQUIREMENTS 160,000 140,000 120,000 Interest 100,000 Principle 80,000 60,000 40,000 20,000 0
GENERAL FUND The General Fund is used to account for all financial resources of the local unit of government except those required to be accounted for in another fund The General Fund’s primary revenue sources are the general levy tax, local income tax, certain state and federal aid, and fees and charges of the general fund departments The City of Rockford’s General Fund revenues include: Property Taxes State Shared Revenue-projected to increase $13,000(3%) Local Unit Revenue Licenses and Permits Charges for services Interests and Rents
GENERAL FUND REVENUES Taxable Values (Ad Valorem and IFT’s) increased 3.13% this year 2015 Taxable Values: (AV) $223,595,878 2016 Taxable Values: (AV) $219,044,737 2017 Taxable Values: (AV) $225,285,037 2015 IFT Roll: $1,510,700 2016 IFT Roll: $454,400 2017 IFT Roll: $1,091,327 Total revenues 2015-16Revenues: $3,186,878 (Actual) 2016-17 Revenues: $3,377,624 (Estimated) 2017-18 Revenues: $3,770,525 (Budgeted)
GENERAL FUND REVENUES 2017 Projected 2% 1% 3%1% Taxes 14% 3% Licenses & Permits State Revenue Local Units Charges for Svcs Interest & Rents 76% Other
GENERAL FUND EXPENDITURES Budget City Council General Administration Elections Assessing Public Safety Planning Parks Cemetery Public Services General Govt. Ops Transfers 17% 1% 2% 9% 21% 0% 1% 6% 4% 39% 0%
HISTORICAL FUND BALANCES 2,100,000 1,926,317 1,860,921 1,900,000 1,737,084 1,746,990 1,740,197 1,603,197 1,486,348 1,700,000 1,555,307 1,449,442 1,435,406 1,500,000 Dollars 1,300,000 1,100,000 900,000 700,000 500,000
CITY OFFICE GENERATOR
PUBLIC SAFETY DEPARTMENT
PUBLIC SAFETY DEPARTMENT FY 2016-17 Budget - $1,507,400 FY 2016-17 Estimate - $1,487,711 FY 2017-18 Proposed - $1,537,695 Current staff has absorbed the duties of the Fire Marshall after his retirement. CIP includes solar powered speed sign and matching funds for a SCBA grant. 2010 Combined Police/Fire Budget - $1,712,000
SCBA GRANT Match grant for new self contained breathing apparatus
Department of Public Services
DEPARTMENT OF PUBLIC SERVICES FY 2016-17 Budget - $669,800 FY 2016-17 Estimate - $696,590 FY 2017-18 Proposed - $829,575 Proposed $211,525 capital transfer includes parking lot maintenance and a new dumpster enclosure for the DPS building, a plow blade and shared cost with the DDA on a sidewalk machine. Current truck, Track steer and backhoe leases. Replace 2002 and 2004 work trucks
DEPARTMENT OF PUBLIC SERVICES RESPONSIBILITIES Water System Sanitary Sewer System Storm Water System Major and Local Streets Parks Cemetery New development and construction Facility Maintenance Fleet/Equipment Maintenance Public Safety Department
GENERAL FUND - PARKS DEPARTMENT Parks Responsibilities Grounds maintenance (119.8 acres) Weekly mowing (parks, city facilities) Maintenance/operations of the Rockford Dam Landscape construction and maintenance White Pine Trail maintenance and mowing Irrigation maintenance Boardwalk maintenance Playground equipment maintenance Restroom facility maintenance
SPECIAL REVENUE FUNDS The Major and Local Street Funds are Special Revenue Funds Special Revenue Funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes Major and Local Street Funds are used to account for the receipt and expenditure of State motor fuel taxes which are earmarked by law (Act 51 PA 1951, as amended) for street and highway purposes, Federal aid, and General Fund appropriations Major and Local Street Funds are used for maintenance and construction of a city or village street system.
MAJOR AND LOCAL STREET FUNDS
Major and Local Street Funds Street Responsibilities Maintenance and repair of (37) lane miles of road Snow plowing and salting of (37) lane miles of road Maintenance and repair of (30) linear miles of the Storm Water System Soil erosion program, catch basin cleaning, record keeping Record keeping
NORTHLAND CT OVERLAY
GAYLORD, GAY CT, GAYLORD CT OVERLAY
HIGHLAND VIEW CT OVERLAY
NORTH MONROE FROM COURTLAND TO LEWIS CAPE SEAL
ASHRIDGE, BRADMAN, KARA CT CAPESEAL
OAK ST MILL AND FILL
TOWERS DR / S. SQUIRES MILL AND FILL
ENTERPRISE FUNDS The Water and Sewer Funds are Enterprise Funds Enterprise Funds are used to report activity for which a fee is charged to external users for goods or services Laws require that the activity’s costs of providing services, including capital costs, be recovered with fees and charges, rather than with taxes or similar revenues
Water Department
Water Department Supplying a quarter billion gallons of safe drinking water annually to the City of Rockford, Cannon, and Algoma Townships Operating and maintaining 30 linear miles of water main, (4) water towers, booster station, and (400) hydrants Supplying over 6,000 consumers with safe drinking water Meter change out program (approximately 2,500 water meters)
WATER FUND FY 2016-17 Budget - $1,202,052 FY 2016-17 Estimated -$1,184,224 FY 2017-18 Budget - $1,449,595 FY 2016-17 - “Working Capital” - $922,263 (estimated) FY 2017-18 - “Working Capital” - $903,468 (budgeted) Complete meter replacement program Glen Eagle water tower interior maintenance $170,000 Overhaul Well #3 $23,200 Chlorine feed system at Booster Station $15,000 Replace 2 furnaces at the Water Plant $9,000
HISTORICAL WATER USAGE 250,000 200,000 150,000 Budgeted Gallons Billed Gallons Actual Gallons 100,000 50,000 -
PULL AND OVERHAUL WELL #3
GLEN EAGLE WATER TOWER WORK
REPLACE HIGH SERVICE PUMP # 1
BOOSTER STATION CHLORINE FEED SYSTEM
SANITARY SEWER
SANITARY SEWER FUND Maintenance and repair to (30) linear miles of sewer pipe Maintenance of (5) Lift Stations Pumps, electronic components, alarm systems, weekly maintenance and inspections Peachtree Lift Station Shaw Creek Lift Station Heritage Park Lift Station Rockview Lift Station 2 W. Division (main lift station)
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