A&G Committee Governance Update Governance Update 31 July 2018 - - PowerPoint PPT Presentation

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A&G Committee Governance Update Governance Update 31 July 2018 Background Cheshire East Council and Cheshire West and Chester Council Cabinets approved replacement of Oracle with Unit4 BusinessWorld with partner, Agilisys in July 2017

SLIDE 1

A&G Committee Governance Update Governance Update

31 July 2018

SLIDE 2

Background

Cheshire East Council and Cheshire West and Chester

Council Cabinets approved replacement of Oracle with Unit4 BusinessWorld with partner, Agilisys in July 2017

Programme established in September 2017
Programme established in September 2017
Joint programme looking to cover two Councils,

Pension Fund, maintained schools, Academies, Council companies and other partner users

Seven year contract with Agilisys (optional extension

for further five years).

OFFICIAL

SLIDE 3

Business World

A fully integrated, cloud based solution

HR/Payroll
General Ledger
General Ledger
Procurement and Accounts Payable
Accounts Receivable
Finance – Assets and Cash Management
Budgeting, Planning and Forecasting

Underpinned with Self Service

SLIDE 4

Decision making

Steering Group Council Governance Joint Scrutiny Working Group Shared Services Joint Committee Workstream Leads Design Authority Programme Board Change Control Board Management Team

SLIDE 5

Governance Overview

SLIDE 6

Decision making

Scale of decision Decision maker Decision reported to Minor Significant

Workstream Leads Design Authority Design Authority Programme Board

Significant Major Fundamental As appropriate

Programme Board Steering Board

SLIDE 7

Solution Validation ation Build System Testing roll Run Cutover pt 2018 5 7

t 17 Mar / Apr 18 Sept /Oct 17 Aug 18

Decommissioning

Sept 18 onward Areas marked in grey are now complete Red line indicates current position of the Programme

2 4 S Mobilisa Solution B 6 UAT and Payr Go Live 3rd Sep TRAINING

Aug/Sept Nov 17 / Feb 18 May / Jul 18

8 D

SLIDE 8

Project and Programme Management

SLIDE 9

SharePoint and the Programme

SLIDE 10

Steering Group & Programme Board

Steering Group – Cllr Paul Bates, Cllr David Armstrong,

Jan Willis and Mark Wynn

Programme Board represented by both Councils
Chaired by Mark Wynn – Chief Operating Officer, CWAC
Kevin Sander is lead sponsor for Agilisys
Kevin Sander is lead sponsor for Agilisys
Dominic Oakeshott is Programme Director, and lead
fficer for CEC
Jan Willis is lead sponsor for CEC
Meets fortnightly, with additional meetings as required
Reports through to the Steering Group

OFFICIAL

SLIDE 11

Scrutiny Working Group

Part of Overview and Scrutiny of both Councils
Six members, three from each Council
CEC – Cllrs, Simon, Smetham and Corcoran
CWAC – Cllrs, Barker, Jones and Naylor
Feedback to main O&S meetings of both Councils
Review programme governance and status
Review Internal Audit reports
Three sessions planned during the programme

OFFICIAL

SLIDE 12

Shared Services Joint Committee

Receives regular update reports from the programme
Focus on the delivery programme
Timeline and any associated risks
Business change programme
Links to the B4B Steering Group – lead members
Provides challenge and assurance on behalf of both

Councils

Has met Agilisys Programme Sponsor

OFFICIAL

SLIDE 13

Internal Audit Assurance

Combined team from both Councils
Active involvement in the programme with three

formal reviews scheduled

First phase assessed the procurement process and

readiness to commence the programme readiness to commence the programme

Second phase assessed the design and build
Final phase will assess the User Acceptance Testing

and Go Live decision

Currently considering if further ad hoc assurance

activity might add value

OFFICIAL

SLIDE 14

Thank You Any Questions ?

Dominic Oakeshott